HR Relations Client Specialist (RBHS)

Position Details

Position Information

Recruitment/Posting Title HR Relations Client Specialist (RBHS)

Job Category Staff & Executive - Human Resources Department UHR- Employment Services Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

University Human Resources (UHR) supports the Rutgers mission as an institution of prominence, preeminent in research, teaching, service, and clinical care. We strive to provide the highest level of customer service in delivering a comprehensive network of programs, services, and expertise to attract, retain, and develop diverse and highly skilled top talent.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a HR Relations Client Specialist (RBHS) for University Human Resources (UHR)- Business Partner Services. As a part of UHR Business Partner Services, the incumbent in this position will work in partnership with key stakeholders to implement programs and procedures to advance the goals and objectives of University Human Resources and the University. Under the direction of the Associate Director for RBHS HR Consulting and the Director of Business Partner Services, the HR Relations Client Specialist provides HR support to ensure the efficient delivery of human resources services to legacy UMDNJ client groups from RBHS and central administrative units. The HR Relations Client Specialist develops, fosters, and maintains strong working relationships and collaborations with university departments and schools. Works with UHR colleagues to support UHR strategic initiatives and implement compliance with UHR policies and procedures. Supports the team in providing client support and guidance consistent with UHR goals and objectives. In consultation and collaboration with Labor Relations ensures compliance with contract provisions of staff unions. Participates in special projects to promote, support, strengthen and expand the strategic role and partnerships with clients. Participates in UHR special projects and initiatives to develop, improve, streamline, document and communicate UHR Policies, Processes and Procedures. Performs other duties as assigned.

This position will support the RBHS Consultant team, formally known as the UHR Employment Services team. Will partner with UHR counterparts and Compensation Services to provide HR support to clients and employees. Participates in and provides research and administrative support for special projects and performs other duties as required.

Among the key duties of this position are the following:

Facilitation of Personnel Transactions.

Updating and maintaining Personnel Files.

Documenting Processes and Procedures.

HR Counseling/Advisement .

Employee Relations.

Temporary Workforce Administration.

Provide guidance with generating Internal Offer Letters/TMGTs, Layoff Letters, etc.

Assisting clients with creating/drafting job descriptions/CARFs for classification of positions .

Data processing of OPRA, FOIL and Pass the Trash requests.

Pull HR data and reports.

Data Audits.

UHR special projects as assigned.

HR client projects as assigned.

Assessing process improvement planning/review/recommendation.

Communicate and ensure HR compliance.

Create and maintain training materials, job aids, workflows, processes and procedures documentation.

Provide training, establish resources and job aids for team members and HR Liaisons (i.e., HR processes, procedures, and policies).

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Exempt Grade 05 Position Salary Annual Minimum Salary 66697.000 Annual Mid Range Salary 84422.000 Annual Maximum Salary 102147.000 Standard Hours 37.50 Union Description Administrators Confidential Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to https:// uhr.rutgers.edu/benefits/benefits-overview. Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https: // finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health- insurance.

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

Bachelor's degree or an equivalent combination of education and/or experience.

A minimum of two years' experience in human resource management to include classification, recruitment, staffing, performance management, training, and compliance with applicable federal and state employment laws.

Certifications/Licenses Required Knowledge, Skills, and Abilities

Requires a bachelor's degree or an equivalent combination of education and/or experience. Also requires a minimum of two years' experience in human resource management to include classification, recruitment, staffing, performance management, training, and compliance with applicable federal and state employment laws.

Must have the ability to work in a dynamic, highly sensitive environment.

Have excellent analytical, organizational, interpersonal, written, and verbal communication skills.

Demonstrated track record in delivering exceptional client service.

Ability to navigate complex policies, contracts, and legal mandates to assist clients in achieving organization goals.

Ability to work well in a team environment and foster a positive, productive, and progressive work environment.

Preferred Qualifications

Experience in higher education and in a unionized environment preferred.

Equipment Utilized

Demonstrated proficiency in Microsoft Office products and HRIS systems also required.

Physical Demands and Work Environment Special Conditions

Posting Details

Posting Number 23ST2278

Posting Open Date 08/22/2023 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Rutgers University - New Brunswick City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre- employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: https:// uhr.rutgers.edu/non- discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk ().

Do you have a minimum of a Bachelor's degree or an equivalent combination of education and/or experience?

Yes

No

Do you have a minimum of two years' experience in human resource management to include classification, recruitment, staffing, performance management, training, and compliance with applicable federal and state employment laws?

Yes

No

Applicant Documents

Required Documents

Resume/CV

Cover Letter/Letter of Application

Optional Documents