POSITION TITLE: Secretary
DEPARTMENT: College of Health Sciences
POSITION STATUS: Part Time (20-25 hours/week), 12-month
POSITION REPORTS TO: Assigned Program/Division Director, College of Health Sciences
JOB SUMMARY: Under the direction of the Program/Division Director(s), the secretary of the College of Health Sciences provides support for a wide range of operations in the assigned department(s) and provides assistance to the Dean, department administrator(s) and faculty. The secretary will support the department(s) in achieving its mission and goals.
Serving University of Saint Francis (USF) students and the USF community is paramount. To provide a consistent quality experience across the university, the USF Way, outlined in the Employee Handbook, is used to describe service expectations for all employees.
Uses various software to manage programmatic materials, correspondence, policies, reports, clinical contracts, etc. as directed by Supervisor
Maintains reporting of student clinical verification data
Maintains departmental webpages as directed
Attends department, school-wide and staff meetings; records meeting minutes as requested
University of Saint Francis (USF) employees demonstrate a commitment to the University's mission and support of its Catholic and Franciscan traditions. Employees provide the intellect, empathy and ability to serve our students and community. The USF Way of serving is a source of pride for many employees. To provide a consistently high level of quality experience across our university, we provide the following service expectations for all employees. These standards have been tailored by position and responsibilities, and are incorporated into performance evaluations.
Standard #1: Provide opportunities for deeper conversations, prayer and reflection.
Standard #2: Utilize best practices in communication and service.
Apply care to your words and deeds to ensure respect for others.
Commit to follow through without exception and with quality.
Offer additional assistance after serving as in, “How else may I assist you?”
Respond promptly, whether in person, via phone, or email.
Standard #3: Recognize and celebrate milestones and achievements.
Standard #4: Use resources wisely and support green initiatives.
Knowledge and Skills :
Competence in office operations, policies and procedures, and business communications
Proficiency in use of computer software and office equipment
Math skills to maintain and verify department statistical information and budgets
Team attitude, a student-centered approach and an ability to work effectively with people from diverse backgrounds
The Secretary is expected to demonstrate a commitment to learning and growth by:
Actively participating in the annual Employee Development Day
Participating in activities that enhance personal and professional growth and renewal