Grounds Shop Service Manager

University of Alaska
January 20, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Grounds Shop Service Manager
  • Job Number: 523642

  • Classification: Facilities Services-Maintenance, Operations & Utilities Supervisor 5

  • Grade: Grade 81

  • Work type: Crafts and Trades, On Campus, Staff Full-time

  • Administrative Unit: University of Alaska Fairbanks

  • School/Business unit: UAF Facilities Services

  • Location: Fairbanks

  • Categories: Agricultural/Life Sciences/Vet Medicine, Facilities/Skilled Trades

  • Position Summary:

    The University of Alaska Fairbanks Facilities Services seeks applicants for the position of Grounds Shop Service Manager for building and equipment maintenance. The Landscaping and Grounds Department is responsible for the daily care of the installation and maintenance of nearly 2,250 acres that make up the UAF campus grounds, including wooded areas and ski/walking trails on our North Campus. Applicants interested in applying for this position will need to demonstrate knowledge and experience related to the landscape maintenance for annual flowers, care of trees and shrubs, maintenance of turf grasses and irrigation, and snow removal techniques in a commercial setting. This recruitment is open internally to current UA employees or those otherwise eligible to apply to internal postings.


    1-40Snow Removal/Ice-Control: Supervising equipment operations, systems and strategies for campus snow removal, ice removal and snow storage on UAF main campus and other Fairbanks locations. Work collaboratively with contractors as necessary to facilitate the above. Ensure University owned snow removal equipment is properly maintained, and develop considerations for heavy equipment/fleet replacement. During the winter season Supervise the following in-house staff duties: snow removal and ice control by proper application of snow removal and ice control techniques including but not limited to operation of heavy and medium compact and light duty equipment, including graders, front end loaders, snow plows, etc. Supervise the operation of light duty equipment including pickups, sanders,bobcats and tractors. Supervise extensive manual labor including shoveling, sweeping, backpack blowing,ice chipping and application of ice melting compounds. During winter, frequent irregular hours are required for snow removal and ice control, including nights and weekends. Act as primary contact for afterhours snow removal “call-outs” and coordinate contractor and in-house operational response appropriately.Essential

    2-20Grounds Maintenance – during the growing season (May-September) Operations of vehicles and powered equipment, heavy, compact and light equipment such as mowers, sod cutters, powered painting equipment, tractors, twin-axle vehicles, hand held powered equipment such as; chain saws, electric clippers, tillers, weed eaters, blowers and pruning saws. Mow and edge lawns, using power mowers and edger. Care for established lawns by aerating, weeding, grubbing, removing thatch, or trimming or edging around flower beds, trails, sidewalks, or walls. Oversee the production, installation and care of flowers and annuals in designated landscape beds and hanging baskets. Water lawns, trees, or plants, using portable and in-ground sprinkler systems, hoses, or watering cans. Supervise the gathering and remove litter, empty trash containers, policing grounds, moving outdoor furniture, setting flags, cleaning equipment and shop areas. Oversee services for grounds maintenance of “Off” campus locations for the above stated duties and tasks. During this season, will be expected to supervise duties and tasks during irregular hours.Essential

    3-20Supervision of Staff: Create and maintain a positive work environment. Promote consistency and collaboration throughout Facilities Services. Provide effective communication, coaching, motivation, guidance, training and knowledge to the team members. Lead through vision and values. Develop performance plans, advise employees of performance expectations, provide feedback on strengths and weaknesses, and write performance appraisals for employees. Redirect individual workers and resources to accomplish unanticipated work. Ensure that all team members are adequately equipped with the resources and training they need to successfully do their jobs. Investigate work related problems such as excessive costs or low productivity, determine causes, and implement corrective actions within designated authority. May be required to perform duties of the Director of Maintenance and Operations in their absence, and all other duties as assigned.Essential

    4-10Leadership and Administrative Management: Reviewing of landscape plans and training materials. Participate in campus meetings with departments related to: Fall/Spring Commencement, Orientation, etc. Conduct ongoing programs related to the campus; Spring Cleanup activities, Tree Campus USA and other morale building activities. Strategic decision making. Manage toward financial and departmental targets. Analyze various systems for resource optimization – Preventative Maintenance, Inspections and Code Compliance programs. Participate in meetings and discussions regarding initial planning of current and future work schedules, budget requests, staffing needs, estimates, and recommendations as to scheduling projected work. Assist in implementation and supervision of environmental health and safety programs. Manage budget and reports; propose budgets; create and implement long range and strategic plans; prepare emergency action and contingency plans. Review construction documents for new and/or remodeled facilities for maintainability and coordination with existing campus systems. Respond to emergency related safety issues as well as property loss. Foster continuous improvement of the labor management process Identify and act upon ways to improve work processes, enhance quality, productivity, and service. Demonstrate the organization's shared values in all behaviors. Ensure compliance with laws, codes, policies and procedures. Conduct post project cost reviews on projects.Essential

    5-5Interior and Exterior Landscaping: Overseeing the day-to-day duties including but not limited to cleaning, lifting, watering and planting.Essential

    6-5Horticulture: Planning, ordering supplies, preparing and training the following: day-to-day operation of horticulture duties including but not limited to seeding, cleaning, lifting, moving, pricking out, pruning, planting, transplanting, and hardening off during spring, irregular hours are required for operation of the greenhouse.Essential

    This recruitment is open internally to current UA employees or those otherwise eligible to apply to internal postings.

    Knowledge, Skills, Abilities:

  • Ability to work under pressure--calmly and effectively in emergencies.
  • Ability to lead and inspire trust. Relationship builder.
  • Ability to monitor and refine performance goals and objectives.
  • Ability to coach and assist team members on complex projects or exceptional handling as needed.
  • Ability to foster an environment where user satisfaction is valued.
  • Exhibits leadership presence; ability to establish credibility necessary to influence at all organizational levels and give projects credibility
  • Ability to identify concerns before they become problems and to recognize and research a problem.
  • Strong decision-making skills are necessary.
  • Ability to work independently and be able to adapt and improvise.
  • Thorough knowledge of the Collective Bargaining Agreement and University policies governing supervisor/employee interaction.
  • Patience, fairness, compassion, discretion and consistency are all necessary qualities to lead employees. Ability to listen, direct, and be empathetic.
  • Implement unpopular decisions/procedures.
  • Able to communicate tactfully and respectfully with a diverse and multicultural population.
  • Highly organized and able to handle multiple priorities, at any given point in time.
  • Ability to understand and adjust to changing priorities, circumstances, direction, and personal styles.
  • Strong communication skills, logic, knowledge of industry/UAF standards, computer skills.
  • Ability to develop creative solutions and compromises.
  • Capable of diplomacy and tact, problem solving ability.
  • Ability to work in a time-critical environment, ability to deal practically and effectively with changing requirements and priorities.
  • Knowledge of all safety and industry standards.
  • Strong interpersonal skills, leadership ability, conflict resolution, and staff development.
  • Positive attitude, highly organized and energetic.
  • Strong project management skills.
  • Ability to direct a complex unit involving multiple operations, projects and programs.
  • Knowledge of labor scheduling, time collections and payroll.
  • Ability to understand and manage critical systems and functions.
  • Strong planning and problem solving ability.
  • Interpret diagrams, drawings, operating manuals, or special facility procedures to be followed during emergencies, equipment failures, or system malfunctions.
  • Familiarity and experience in construction, maintenance management, engineering principles, and customer service.
  • Computer skills - Email, MS Word, and Excel
  • Special Skills/Knowledge: Previous experience working and supervising employees in a multicultural and diverse environment. Demonstrative ability to work collaboratively with peers. Excellent oral and written communication skills. Working knowledge of PC applications. Demonstrated a sense of urgency and execution. Ability to draw accurate conclusions from quantitative information and make sound decisions. Travel to remote facilities.
  • Preferred: Working knowledge of computerized maintenance management software. Minimum of 2 years supervisory experience.
  • Typical Experience:

    Experience in a commercial setting in all types of landscape maintenance including but not limited to; mowing, edging, irrigation, fertilizing, sign maintenance, asphalt maintenance and parking lot maintenance including; sweeping, high pressure washing, trash collection, painting or striping parking space lines, basic pest identification and eradication, basic horticultural principles for trees and shrubs care including; pruning, weeding, watering and fertilizing, operating a greenhouse and annual flower production and winter maintenance including; snow removal and ice control using various hand and powered tools to apply gravel and ice melting products and removing snow and ice.

    Required Education or Training:

    Associates degree in a related field and five years of relevant experience, or an equivalent combination of education, training, and experience. Must have and maintain a valid State of Alaska driver's License.

    A minimum of 5 years relevant experience, or a combination of education and experience, clearly demonstrates the skills and abilities necessary to accomplish the job's essential functions. A valid Alaska driver's license and current DMV driving record meeting EHS safe driver criteria will be required for consideration (to be verified by UAF).

    Will be expected to obtain the following licenses/certifications; Alaska Class "B" commercial driver's license, Alaska DEC Commercial Pesticide license "Category 4 & 9" and Master Gardener certification.

    Salary Information:

    This is a full-time, 12-month, exempt staff position with a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 81, based on education and experience.

    Special Instructions to Applicants:

    Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

    The review process for applications will begin on January 20, 2023.

    UAF COVID Requirements:

    At this time, all university employees are strongly encouraged to vaccinate themselves against the COVID-19 virus. While the federal government is not actively enforcing its COVID-19 vaccine mandates, including its mandate requiring vaccination of federal contractor employees, UAF remains contractually obligated as a federal contractor to comply with those requirements should federal enforcement efforts recommence. As a result, UAF may adjust its vaccination requirements for covered UAF employees (currently Troth Yeddha' campus and employees working in connection with certain federal contracts) at any time in the future, as needed, in order to comply with its contractual obligations.

    To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

    The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

    UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.

    The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

    Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

    If you have any questions regarding this position, please contact Bridget Thimsen, HR Coordinator, at [email protected] or 474-6265.

    Advertised: 12 Jan 2023 Alaskan Standard Time Applications close: 20 Jan 2023 Alaskan Standard Time

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