Grants Coordinator

Grants Coordinator

Salary

$57,080.00 - $64,525.00 Annually

Location

Spokane, WA

Job Type

Exempt

Job Number

2022768c

Department

DIST - Provost

Opening Date

05/03/2023

Closing Date

Continuous

Description

Benefits

Questions

DESCRIPTION

Starting salary for this position is: $57,080 (Annually)

The salary range represents the earning potential for this position, through training, evaluations and years spent working in this position with CCS.

Community Colleges of Spokane (CCS) District Equity Statement

CCS believes that access to high-quality education in a safe and inclusive environment is the right of all individuals and imperative for the continued advancement of a strong democracy and workforce. We also believe higher education institutions have an obligation to work toward and demonstrate progress in ensuring equity amongst their students, faculty, and staff. Equity is grounded in the principle of fairness. In higher education, equity refers to ensuring that each student receives what they need to be successful through the intentional design of the college experience.

Applications will be accepted until the position is filled. However, since the screening committee will begin reviewing applications on June 5, 2023, submissions are encouraged prior to that time.

The Community Colleges of Spokane is seeking highly motivated and qualified individuals for the positions of Manager of Academic Grants & Manager of Professional & Technical Grants in the Provost Division.

GENERAL DEFINITION

The function of Office of Grants and Sponsored Research (OG&SR) is to assist faculty and staff in expanding the Community Colleges of Spokane's (CCS) capacity to secure external funding. The OG&SR provides centralized support for faculty, staff and administrators throughout the lifecycle of CCS grant projects.

Under general direction of the Managing Director of Grants & Sponsored Research, this position will provide leadership and support during the lifecycle of CCS grants, with a focus on academic programs, federal, state and foundation grants.

It is expected there will be a high level of coordination between the Grants Office staff members handling the pre-award and post-award functions. This position collaborates and coordinates with other CCS stakeholders in the Business Office, Institutional Research, faculty, staff and administrators. The Grants Manager assists in identification of appropriate funding opportunities, proposal development, and assists in grant writing supporting district and college initiatives. The Grants Manager helps provide technical assistance with grant applications and submission, consistent with the CCS mission, vision, and strategic priorities.

This position is based out of Spokane, Washington and is an on-site position.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

Pre-Award : Provide leadership and support in the identification and cultivation of funding opportunities, to include State and Federal agencies, corporations, and foundations to pursue grant funds aligned with the CCS mission and strategic goals.

Facilitate the grant process by preparing scoping documentation, writing query letters, status reporting, helping to write and edit grant applications, tracking deadlines and requirements, providing technical assistance, and identifying opportunities for continuous process improvement.

Involve appropriate faculty/staff volunteers in developing the proposal.

Track proposal signature process.

Respond to internal and external queries on drafted and submitted proposals.

Assist in the development of project budgets.

Research, interpret, and apply data points for grant applications.

Coordinate with the CCS Foundation on grant applications that require non-profit status.

Ensure quality, accuracy, and completeness of all submitted grant proposals well-researched, well-written, well-documented, with a well-developed budget.

Meet proposal deadlines by establishing priorities and target dates for information gathering, writing, review, approval, and transmittal.

Maintain records and submit reports related to grant opportunities.

Post-Award : Provide leadership and support in the management of post- award grants and external funding consistent with expectations outlined in the funding source, and CCS, State and Federal policies and procedures. Work with grant managers and responsible administrators to ensure that all post-award requirements for project implementation are met, including:

On-time achievement of deliverables.

Fiduciary compliance.

Monitoring of budget spend down.

Preparation and submission of reports.

Project close out procedures.

Review and interpretation of federal and state regulations.

Provide faculty and staff training on grants management best practices.

Quarterly production of the Grants Office newsletter.

Participate in professional development activities to remain proficient regarding grant processes, which may include attending meetings throughout the district and occasionally within the state, regional or at national venues.

Assist in Grants Office development and implementation of long-range planning, policies and procedures.

Model professional decorum and mutual respect in all personal interactions.

Comply with district policy, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements.

Support and advance the CCS strategic plan, and perform other duties as assigned.

Indicates this is an e ssential duty.

COMPETENCIES & OTHER REQUIREMENTS

REQUIRED COMPETENCIES (MINIMUM QUALIFICATIONS)

Associate degree in Technical Writing, Public Administration, Project Management, Business Administration or closely related field from an accredited institution, in which writing, research, analysis and communication coursework is significant. Or an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position.

Demonstrated experience in grant writing and grants management, including researching, writing, and submitting grant proposals to public and private entities, post-award grant or contract administration.

Demonstrated ability to review business processes for risk management and compliance and communicate results to stakeholders.

Exceptional written and oral communication skills.

Strong interpersonal skills with ability to maintain positive working relationships with others.

Proficiency as a facilitator to motivate, energize, persuade, and connect the right people, partnerships, and resources to accomplish goals.

Ability to perform multiple tasks in a fast-paced environment with multiple interruptions, a demonstrated talent for organization.

Ability to work independently in team-focused manner across complex, multi-dimensional institutions and with partner organizations.

Ability to conduct financial analysis and reporting using spreadsheets and other tools.

Ability to use office software and administrative systems, including but not limited to: Microsoft Excel, Word, Access, PowerPoint, Outlook; web applications and the Internet.

Acceptance of the responsibility to promote the welfare and best interests of students at all times.

A demonstrable understanding and acceptance of the mission, values, goals, objectives and strategic plan of CCS.

The ability to perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution, and community and technical college system.

Demonstrated commitment to fostering and supporting a teaching, learning and working environment that honors diversity, equity and inclusion.

PREFERRED COMPETENCIES (DESIRED QUALIFICATIONS)

Bachelor's degree or higher in Technical Writing, Public Administration, Project Management, Business Administration, Higher Education Administration, or closely related field from an accredited institution.

Designation of Certified Research Administrator (CRA), Certified Financial Research Administrator (CFRA) or Certified Grants Management Specialist (CGMS).

Experience with the PeopleSoft Oracle Grants Module software.

Experience in higher education or a government agency.

CONDITIONS/TERMS OF EMPLOYMENT

TOTAL COMPENSATION WITH BENEFITS : $77,839 - $86,558

Total compensation is an estimate based upon adding the following amounts together:

Base compensation of $57,080 - $64,525, plus

Current employer-paid health and related benefit contribution rates, plus

Click here for a full list of benefits.

Median retirement fund contributions.

The actual total will vary depending upon each employee's enrollment choices.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug- free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Once an applicant is chosen for an interview, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

PHYSICAL REQUIREMENTS

Work is performed in a normal, temperature-controlled office environment.

Work is sedentary in nature.

Frequent use of computer and exposure to terminal screens.

Visual focus and strain.

Work directly with clients.

Work involves constant interruptions and requirement to answer on demand questions by phone, in person, or electronically

Frequent repetitive hand/wrist motions and finger manipulation

Frequent oral and auditory communication with others.

CONDITIONS OF EMPLOYMENT

Contract 12-month position.

This position is overtime eligible.

Requires local or regional travel. If using personal vehicle, proof of driver's license and car insurance required.

Criminal background check required

REQUIRED APPLICATION MATERIALS

To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

CCS online application.

Cover letter addressing your qualifications as applied to the responsibilities of this position.

Comprehensive resume.

Names, addresses, and telephone numbers of three professional references.

College transcript(s) if applicable - unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.

NOTE: All of the above are required to ensure your consideration for this position. The item(s) marked with an asterisk are required attachments to your application prior to submission. If you require an accommodation during the application or interview process, please contact HR at [email protected]

Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category. Please direct all inquiries regarding compliance with access, equal opportunity and/or grievances to the Chief Administration Officer, Community Colleges of Spokane, 501 N. Riverpoint Blvd., PO Box 6000, MS 1004, Spokane WA 99217-6000 or call 509-434-5037; WA Telecommunication Relay Services (TRS) 1-800-833-6384 or 7-1-1.

Native Land Acknowledgement

We are honored to acknowledge that the Community Colleges of Spokane, and our main campuses for Spokane Falls and Spokane Community College, are located on the traditional and sacred homelands of the Spokane Tribe. We also provide services in a region that includes the traditional and sacred homelands of the Coeur d'Alene Tribe, Confederated Tribes of the Colville Reservation, Kalispel Tribe and Nez Perce Tribe.

We pay our respect to tribal elders both past and present as well as to all indigenous people today. This land holds their cultural DNA, and we are honored and grateful to be here on their traditional lands. We give thanks to the legacy of the original people and their descendants and pledge to honor their stewardship and values.

This is a contracted, exempt management position. Medical, dental life and long term disability insurance benefits are provided as currently administered under the Public Employees Benefits Board; TIAA-Cref retirement plan. Vacation leave accrues at the rate of 14.67 hours per month (22 days per year) and sick leave accrues at the rate of one (1) day per month, effective upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.)

01

Do you have an associate degree in Technical Writing, Public Administration, Project Management, Business Administration or closely related field from an accredited institution, in which writing, research, analysis and communication coursework is significant? If not, do you have an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position?

Yes

No

02

Briefly describe your experience in grant writing and grants management, including researching, writing, and submitting grant proposals to public and private entities, post-award grant or contract administration.

Required Question

Agency

Community Colleges of Spokane

Address

 CCS HUMAN RESOURCES OFFICE IS LOCATED AT:

501 N Riverpoint Blvd, Suite 125 Spokane, Washington, 99217

Phone

 509-434-5040

Website

 https:// ccs.spokane.edu