Grant Support Specialist, College of Education and Human Sciences

University of Southern Mississippi
June 12, 2023
Offerd Salary:$600
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
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Grant Support Specialist, College of Education and Human Sciences

The University of Southern Mississippi is currently accepting applications for the position of Grant Support Specialist, College of Education and Human Sciences.

Position Details

Location Hattiesburg

118 College Drive Hattiesburg, Mississippi, 39406-0001 United States Division College of Education and Human Sciences Position Type Staff Employment Status Full Time Grant Funded Partial Salary Range 40,000.00 - 40,000.00 Pay Grade


Posting Close Date Open until filled

Job Summary The College of Education and Human Sciences at the University of Southern Mississippi is seeking to fill the position of Grant Support Specialist. USM is classified as a Carnegie Doctoral University with Higher Research Activity and, as such, the Grant Support Specialist in the College of Education and Human Sciences serves and important role in supporting the pursuit and management of external funding. The Grant Support Specialist will work alongside the faculty in the college to support both pre- and post-award efforts. Pre-award, this position supports faculty in interpreting funder guidelines, proposal submission and re-submission, and developing proposal budgets. Post-award activities include assisting with the revision of budgets or contracts due to funding changes, assisting with progress reports and faculty's ability to properly utilize funders' electronic reporting system software, communicating with ORA and principal investigators to ensure proper spend-down of budgets within specified time periods. The position supports the Associate Dean of Faculty Development and Graduate Affairs in developing and maintaining tracking mechanisms, assembling and maintaining current faculty biosketches, and other materials needed for routine required sections of proposals.

Primary Duties and Responsibilities

  • Provide pre- and post-award support to faculty within the College of Education and Human Sciences for externally funded research and sponsored projects.
  • Maintain up-to-date knowledge of USM policies and procedures as well as sponsor, state, and federal regulations governing submission of proposals for external funding. Interpret and explain sponsor guidelines and federal policies and procedures governing awards to staff, faculty, and administrators as needed.
  • Assist PIs in grant proposal writing, including drafting meeting notes, helping to create timelines, budget development, proofing and editing.
  • Track and manage timelines and deadlines to achieve timely proposal submissions. Assist PIs in assembling required sections of proposals, coordinate between research team members so the proposal is submitted on schedule via internal and external portals. Initiate and upload documents to InfoEd. Assist with monitoring budget spend-down within specified time frames; and assist with progress reporting, budget revisions, etc. in funders' electronic reporting system software.
  • Assist PI's in preparation of forms, budgets and justifications for proposals and awards. Maintain working knowledge of sponsor systems and forms, as well as ORA forms and processes, e.g., MDRs and budget revision forms. Assist with IRB applications. Serve as liaison to ORA as required.
  • Assist faculty in research compliance activities including tracking the completion of Responsible Conduct of Research training, human subjects and animal care training and approvals, and conflict of interest policies. Monitor agency announcements related to upcoming RFAs, LOIs and other funding opportunities to notify faculty of opportunities in a timely manner.
  • Assist Associate Dean of Faculty Development and Graduate Affairs by tracking submission and awarding of proposals and to promote faculty development in the area of scholarship.
  • Performs other duties as assigned.
  • Minimum Qualifications

    Bachelor's degree from an accredited college or university or a related field and at least 2 years of experience in grant writing and/or related grant support experiences.

    Knowledge, Skills & Abilities

  • Ability to obtain perform data entry and extraction from applicable systems
  • Proficient with Excel, Word, Powerpoint, Outlook, and Adobe
  • Proficient with computer usage
  • Ability to write routine reports and correspondence
  • Demonstrates the ability to deliver accurate, concise, and quality communication (verbal and written) in a timely manner
  • Adapts communication style to meet the needs of diverse audiences and situations
  • Provides quality feedback
  • Ability to exercise discretion, confidentiality, and judgment in regards to sensitive information
  • Ability to work effectively and efficiently in a collaborative environment
  • Preferred Qualifications

    Master's degree from an accredited college or university with one year of experience in academia as a research administrator working directly with PIs.

    About The University of Southern Mississippi The University of Southern Mississippi (USM) is a comprehensive public research institution delivering transformative programs on campuses in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. Founded in 1910, USM is one of only 131 universities in the nation to earn the Carnegie Classification of Institutions of Higher Education's "R1: Doctoral Universities - Very high research activity" designation, and its robust research enterprise includes experts in ocean science and engineering, polymer science and engineering, and large event venue safety and security, among others. USM is also one of only 37 institutions in the nation accredited in theatre, art and design, dance and music. As an economic driver, USM generates an annual economic impact of more than $600 million across the state. USM welcomes a diverse student body of more than 14,000, representing 71 countries, all 50 states, and every county in Mississippi. USM students have collected four Truman Scholarships and 37 National Science Foundation Graduate Research Fellowships, while also leading Mississippi with 27 Goldwater Scholarships, an honor that recognizes the next generation of great research scientists. Home to the Golden Eagles, USM competes in 17 Division I sports sponsored by the National Collegiate Athletic Association (NCAA). For more information, visit www.

    As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.

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