Grant Accounting Manager- IL- Business Services

Midwestern University
June 12, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Negotigation
Working type:N/A
Ref info:N/A
Job Details Description


Midwestern University is seeking a highly motivated and experienced Grant Accounting Manager to join its Business Services team. Reporting directly to the Director of Accounting, the Grant Accounting Manager will be responsible for providing accounting services for both intramural and extramural sponsored projects. This includes budget monitoring, financial reporting, compliance monitoring, expense approval, financial projections, invoicing, and cash drawdowns. The Grant Accounting Manager will serve as the primary Business Services contact for faculty performing research and other funded projects.

Essential Duties and Responsibilities

  • Determine allocability, allowability, and reasonableness of expenses based on government rules, agency guidelines, contractual limitations, and/or institutional policy.
  • Prepare and post journal entries to accurately record grant activity into the ledger.
  • Design, prepare and submit financial reports and schedules for internal and external parties including researchers, agencies, auditors, and management.
  • Prepare periodic time and effort reports and monitor for compliance.
  • Coordinate with Office of Research and Sponsored Programs (ORSP) to establish accounting mechanisms for new grants and contracts including establishing GL structures, loading budgets, creating relevant coding across systems and templates, and training users of the accounts on relevant policies and procedures.
  • Participate in the development of fringe and indirect cost rate proposals to the University's cognizant agency.
  • Record faculty grant incentive recaptured salary activity and coordinate the payment of appropriate incentives on a quarterly basis.
  • Prepare and submit annual informational reports including the NSF Survey, internal performance reports, and reports requested by accrediting bodies.
  • Coordinate with Student Financial Services on the management of the Federal Work Study grant including reconciliations with Department of Education required reporting.
  • Manage all university funded intramural research grant and faculty startup fund accounts.
  • Request payment from agencies for grant and contract expenditures.
  • Ongoing Post-award financial management of grants and contracts to include:

  • Oversee all aspects of financial accounting and reporting for grants and contracts received by the University.
  • Create new accounts in the ledger and provide training and orientation to award recipients.
  • Prepare ad hoc financial reports and projections, monitor budget and expense approvals, and perform salary allocations, cost transfers, and budget transfers within relevant budget and agency parameters.
  • Monthly Accounting Responsibilities:

  • Posting of activity to the ledger for month-end close including revenue recognition, fringe benefits, indirect costs, accrual of administrative cost allowances, and per diem rates from service centers.
  • Manage invoicing and cash drawdowns.
  • Perform account reconciliations and payment postings.
  • Quarterly Financial and Operational Responsibilities:

  • Develop time and effort reports and faculty incentive payment calculations.
  • Annual Responsibilities:

  • Prepare and submit the NSF survey and agency-required annual reporting.
  • Prepare the Schedule of Federal Expenditures.
  • Manage the annual audits by preparing reports and schedules for financial statements audits and Uniform Guidance federal funds audits.
  • Supervisory Responsibilities

    This job has no supervisory responsibilities.


    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Education and/or Experience

    Bachelor's degree from an accredited institution required, preferably in accounting, finance, or related discipline. Must have 5-7 years of accounting experience, with at least 3 years of grant accounting experience required. Prior experience with federal grant regulations, such as Uniform Guidance and Cost Accounting Standards, is required. The ideal candidate will be detail- oriented, have strong problem-solving skills, and have excellent written and verbal communication skills.

    Computer Skills

    Computer proficiency in MS Office (Word, Excel, Outlook).

    Language Skills

    Intermediate skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

    Reasoning Ability

    Intermediate skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

    Mathematical Ability

    Intermediate skills: Ability to calculate figures and amounts such as discounts, interests, commissions, and proportions.

    Physical Demands

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is occasionally required to stand. The employee is occasionally required to stand, walk and reach with hands and arms. The employee is regularly required to sit, use hands to finger, handle, or feel; talk and hear. The employee must regularly lift and /or move up to 10 pounds. Specific vision abilities required by this job include close and distance vision.

    Work Environment

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is occasionally exposed to fumes or airborne particles and regularly exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.

    Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws, including 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.

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    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

    The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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