Graduate Research Coordinator

University of Melbourne


June 6, 2022


Graduate Research Coordinator

Job no: 0034100 Location: Parkville Role type: Full time; Continuing Faculty: Faculty of Business and Economics Salary: UOM 6 – $89,182 – $96,536 p.a. plus 17% super

Founded in 1853, the University of Melbourne is Australia's #1 university and is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

About the Faculty of Business and Economics

The Faculty of Business and Economics at the University of Melbourne has been preparing students for exciting and challenging careers in industry since 1924. We have developed an outstanding reputation, locally and internationally, for the quality of our teaching and research. The Faculty has an active board of business leaders, government representatives and community leaders who contribute to the implementation of our vision.

About the Role

The Graduate Research Coordinator is a key member of the Faculty's Academic Programs team, providing high level administrative service and support to the Faculty's graduate researchers, academic staff, and professional colleagues. The position coordinates the Faculty's graduate research program operations and works closely with the Faculty's Academic portfolio leads for Graduate Research and the leadership of the Academic Programs team to support the success of graduate researchers and their supervisors.

The position administers graduate research course curriculum changes, working in coordination and alignment with the Faculty's Manager, Graduate Research Programs to deliver enhancements to core programs, and ensuring accurate course and subject information is published in the University Handbook, the Future Students website and other published collateral in a timely manner.

The position provides executive support to the Faculty's Graduate Research Directors Advisory Committee and will be expected to develop an excellent understanding of committee governance and the graduate research strategy of the Faculty, to deliver advice that aligns Faculty objectives, priorities and goals with University graduate research policies and procedures.

In a typical week at work, you may:

  • Coordinate the Faculty's graduate research Admissions and Scholarship scoring processes, working closely with the Manager, Graduate Research Programs, and academic departments to ensure the timely recruitment and selection of high-quality applicants for the Faculty's programs
  • Provide executive support to the Graduate Research Directors' Advisory Committee (GRDAC), a subcommittee of the Faculty's Graduate Programs Committee, using the Faculty's dedicated GRDAC Team and SharePoint sites
  • Coordinate the Faculty's Graduate Research Orientation Program (held twice a year) and assist the Manager, Graduate Research Programs to plan, promote, deliver and report on graduate research events, ensuring that preparations incorporate feedback tools such as a post-event survey for event analysis and future planning
  • Develop and maintain collaborative relationships with key stakeholders within the Departments, Faculty and Student and Scholarly Services
  • About You

    You will have the ability to influence and forge effective working relationships with internal and external stakeholders and a high level of initiative and drive with a demonstrated ability to provide input into business processes for continuous improvement. You will have highly developed computer literacy, including advanced use of Office 365, Microsoft Teams, SharePoint and experience with other applications such as Qualtrics, EventBrite, Campaign Monitor and web editing packages. Experience in graduate research administration is highly desirable.

    Ideally, you will further have:

  • Demonstrated commitment to providing excellent customer service
  • Demonstrated experience in a role that required coordination of a range of complex functions, high-level organisational and problem-solving skills and competing or multiple deadlines
  • Strong interpersonal, written and verbal communication skills with the ability to provide advice and support to a range of stakeholders at all levels
  • To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

    Benefits of Working with Us

    In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

  • Flexible working arrangements and generous personal, parental, and cultural leave
  • Competitive remuneration, 17% super, salary packaging and leave loading
  • Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
  • Discounts on a wide range of products and services including Myki cards and Qantas Club
  • Career development opportunities and 25% off graduate courses for staff and their immediate families
  • To find out more, please visit https: // benefits.

    Be Yourself

    At UoM, we value the unique backgrounds, experiences, and contributions that each person brings to our community, and we encourage and celebrate diversity. Indigenous Australians, those identifying as LGBTQIA+, females, people of all ages with disabilities and culturally diverse backgrounds are encouraged to apply for our roles. Our aim is to create a workforce that reflects the community in which we live.

    Join Us!

    If you feel this role is right for you, please submit your application including a brief cover letter, your resume and your responses against the selection criteria^ (found in the Position Description) for the role.

    ^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to https://

    Should you require any reasonable adjustments with the recruitment process, please contact the Talent Acquisition team at

    Due to the impacts of COVID-19, we are currently prioritising applications with current valid working rights in Australia and candidates who are not affected by travel restrictions. Please see the latest updates to Australia's immigration and border arrangements: https: //

    The University of Melbourne is required to comply with applicable health guidance and directions issued from the Victoria Health Minister.

    The University of Melbourne requires all University of Melbourne employees to be fully vaccinated against COVID-19 unless an exemption order applies. All applicants therefore must meet this requirement when applying.

    Advertised: 23 May 2022 12:05 AM AUS Eastern Standard Time

    Applications close: 06 Jun 2022 11:55 PM AUS Eastern Standard Time

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