Graduate Program Coordinator (part time)

New College of Florida (Sarasota)
September 25, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Contract (Is a grant
Working Time:Part time
Working type:N/A
Ref info:N/A
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Position Information

Position Title Graduate Program Coordinator (part time)

Position Number 000000 Position Type OPS Department Provost's Office Salary Range Yearly, Negotiable or Hourly FTE .50 Location Sarasota, Florida

Grant/Contract Information

Grant/Contract (Is a grant or contract involved?)

Time Limit of Position What are the Specifics



Administrative & Academic Support

  • Serve as the College's designated liaison to the FL DOE State Course Numbering System; submit new grad course requests to the SCNS for approval and maintain the SCNS database of NCF grad courses.
  • Serve as the College's liaison to the Academic Common Market
  • Serve as first point of contact for the program
  • Work with the grad faculty to create the graduate course schedule for each semester, and submit it to the Registrar's Office. Submit room reservations for grad courses.
  • Submit textbook orders for graduate-level courses
  • Maintain and update the graduate catalog as needed, submit proposed changes to Provost
  • Provide data regarding faculty appointments, grad student enrollment, etc. to the Office of Institutional Research and the Provost's Office, as requested
  • With the graduate program director, schedule and attend bi-monthly graduate faculty meetings
  • Prior to each semester, send the Registrar's Office the grad course registration information (lists of graduate students and which courses they will be taking). Graduate students do not register themselves for courses.
  • Work with newly enrolled grad students to ensure they submit all necessary paperwork for enrollment (health history, residency, etc.)
  • Provide advising to graduate students
  • Coordinate with 3+2 program in Data Science for supporting undergraduate students enrolling in the master's program in their 3rd year.
  • Maintain the graduate program alumni database, and update as necessary
  • • If a grad student is placed on academic probation for two consecutive semesters, call a meeting of the Graduate Student Academic Status Committee to evaluate the student's record and determine a path forward, then communicate that decision to the student, and the Registrar's Office.
  • Events

  • Organize and execute new graduate student orientation each August.
  • Assist the Director in scheduling seminars. Create notices for the seminars, and room reservations for in-person seminars, Zoom meetings for virtual.
  • Organize and execute other events, ex. grad program workshops, program mixers, alumni reunions
  • Fiscal Liaison

  • Staff faculty searches; work with the search committee to schedule virtual and in-person interviews; arrange candidates' travel to campus; notice meetings, etc.
  • Process graduate teaching assistants and research assistants; submit EAFs, schedule their onboarding appts with HR, and approve biweekly timesheets
  • Write offer letters (and obtain signatures) for graduate adjuncts and instructors
  • For new department hires: submit key requests and phone setup request to IT, order computer and office supplies, etc.
  • Manage graduate program director's PCard; order supplies for the program as needed; use Banner to maintain budget records, etc.
  • Minimum Qualifications

    High School Degree

    Preferred Qualifications

    Bachelor's Degree

    Additional Information Physical Demands

    Standing, sitting, walking

    Posting Detail Information

    Posting Number S317P

    Number of Vacancies 1 Posting Date 08/01/2023 Deadline Date Open Until Filled If open until filled, the application review begins on Special Instructions to Applicant

    Reference Letter


    Minimum Requests

    Maximum Requests Recommendation Deadline Provider Special Instructions Confirmation Message To Provider

    Supplemental Questions

    Required fields are indicated with an asterisk ().

    Documents Needed to Apply

    Required Documents

  • Resume
  • Optional Documents

  • Cover Letter
  • Letter of Recommendation
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