Governance and Academic Administration Officer

University of Queensland
December 05, 2022
Offerd Salary:$82,399
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Job Ref.:N/A
  • Faculty of Science

  • HEW Level 6

  • Full-Time, Continuing Position

  • Closing Date: 5 December 2022 (R-19068)

  • About This Opportunity

    An exciting opportunity exists for a highly organised and enthusiastic administrator to join the Academic Administration team in the Faculty of Science. You will be responsible for providing a wide range of senior administrative services to support the effective and efficient operation of the Academic Administration and Governance functions.

    Responsibilities include but are not limited to:

  • Provision of secretariat and other administrative support for Faculty committees and working parties, including preparing agendas and minutes, and undertaking research into matters considered by committees.

  • Assisting with the submission of proposals to ensure compliance with University and Government policies.

  • Assisting staff with the collation and analysis of evidence in support of Academic Program Reviews, Curriculum and Teaching Quality Appraisals and applications for teaching and learning grants and awards and participating in working parties as required.

  • Maintenance and dissemination of program and course information through various information systems.

  • Provision of support and advice in relation to academic program approval, development and implementation.

  • Provide advice on policy and procedures in relation to academic matters including teaching and learning policy and procedures, and academic approval.

  • Providing advice, problem solving and project management in relation to program and plan enquiries from faculties and schools.

  • Investigating and providing advice to policy on new and revised policies and procedures, and ensuring consistency and accuracy of PPL content.

  • Overseeing and managing program configuration within Jac for the programs, plans and courses.

  • Using advanced functions of the Business Objects reporting system to prepare reports to facilitate program and school reviews and to inform decision-making on teaching and learning initiatives, as well as to provide advice to senior Faculty staff on strategic and operational planning issues as required.

  • About You
  • An undergraduate degree in a relevant area plus subsequent relevant experience and/or education/training.

  • Experience in a tertiary education institution or other large organisation in an area related to student/course/academic administration

  • Strong understanding of governance in a university environment.

  • A sound understanding of key administrative processes relevant to academic administration within a university environment including an understanding of processes relevant to development, approval, and management of academic courses and programs.

  • Sound knowledge of the University's policies and procedures related to academic administration and governance or demonstrated capacity to rapidly acquire this knowledge.

  • Demonstrated ability to establish priorities and meet deadlines.

  • Knowledge of University student computer systems e.g. SI-net, Jac, and Business Objects, or the ability to rapidly gain such knowledge.

  • What We Can Offer

    This is a full-time, continuing position at HEW Level 6.

    The full-time equivalent base salary will be in the range $82,399.95 to $88,503.79 plus super of up to 17%. The total FTE package will be in the range $96,407.94 to $103,549.43 per annum.

    For further information about UQ's benefits, please visit Why Work at UQ and review The University of Queensland's Enterprise Bargaining Agreement 2018 - 2021.


    To discuss this role please contact Chantel Veldhoen, Manager Academic Administration and Governance at

    For application queries, please contact stating the job reference number in the subject line.

    Want to Apply?

    All applicants must upload the following documents in order for your application to be considered:

  • Cover letter addressing the ‘About You' section

  • Resume

  • Please note that you will be asked to add all documents into the one upload box labelled ‘resume', which is step one of the application form.

    To satisfy pre-requisite questions and ensure your application can be considered in full, all candidates must apply via the UQ Careers portal by the job closing deadline or will not be accepted.

    Other Information

    Work Rights

    You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.

    Background Checks

    All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.

    At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion . We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in our broader community, whether that be gender identity , LGBTQIA+ , cultural and/or linguistic , Aboriginal and/or Torres Strait Islander peoples , or people with a disability . Accessibility requirements and/or adjustments can be directed to

    If you are a current employee of the University, or hold an unpaid or affiliate appointment with the University, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

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