Front Office Manager

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30649253 Full Time 8AM - 5PM $56,982 - $81,683

Under general supervision, the CE-CERT Front Office Manager provides a wide variety of administrative support to the CE-CERT research and administrative facilities. This position is responsible for ensuring administrative facilities operations are running smoothly and to work to resolve any issues that arise. The incumbent must be able to work under the pressure of constantly changing priorities, unanticipated urgent demands, and multiple tasks. Serves as the main contact for submitting work orders and following up with campus vendors. Processes all monthly invoicing for CE-CERT lessees as well as tracking and paying all monthly utility, maintenance and repair, and other facilities bills. Responsible for managing key card access, the incumbent will process all security card access requests for CE-CERT facilities. Oversees the orderliness of the reception area, receive all packages and incoming mail, and log package distribution.

The salary range for the Front Office Manager is $56,981.52 - $68,465.52 annually. The expected pay scale for this position is up to $85,000 annually. We base placement within these ranges on the individual's qualifications as they relate to this position.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment.

High School Diploma or equivalent experience Required

Minimum 5-7 years of related experience, or an an equivalent combination of education, experience, or training Required

Must possess or obtain a Valid CA Driver's License in accordance with the California Department of Motor Vehicles, if driving a university/personal vehicle for university-related business. Required

Requires good verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills. Thorough knowledge of administrative procedures and processes including word processing, spreadsheet and database applications. Skill in managing sensitive and confidential information regarding bargaining unit issues. Requires interpersonal and work leadership skills to provide guidance to other nonexempt personnel. Demonstrated experience in working independently and following through on assignments with minimal direction. Experience in prioritizing assignments to complete work in a timely manner under the pressure of deadlines, interruptions, and competing priorities and requirements. Experience supervising groups of student employees. Must be familiar with local and UC policies & programs. Work experience with Concur and other UC Systems. Progressive responsibility working in higher education.

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

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