Fiscal Specialist 2

Fiscal Specialist 2

Salary

$3,480.00 - $4,656.00 Monthly

Location

Spokane, WA

Job Type

Classified

Job Number

20233582

Department

CCS Head Start/ECEAP/Early HS

Opening Date

04/28/2023

Closing Date

Continuous

Description

Benefits

Questions

DESCRIPTION

Starting salary for this position is: $ 3,650 (Monthly).

Employees will start at step C (monthly salary) of the salary schedule and will receive salary Step advancement after 12 months and salary step advancement every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase in salary.

Community Colleges of Spokane (CCS) District Equity Statement

CCS believes that access to high-quality education in a safe and inclusive environment is the right of all individuals and imperative for the continued advancement of a strong democracy and workforce. We also believe higher education institutions have an obligation to work toward and demonstrate progress in ensuring equity amongst their students, faculty, and staff. Equity is grounded in the principle of fairness. In higher education, equity refers to ensuring that each student receives what they need to be successful through the intentional design of the college experience.

Applications will be accepted until the position is filled. However, since the screening committee will begin reviewing applications on May 12, 2023, submissions are encouraged prior to that time.

The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of Fiscal Specialist 2 in the Head Start Division.

GENERAL DEFINITION

Under general direction of the Director of Accounting for Head Start/ECEAP/EHS, this position will provide fiscal administrative support for the program at multiple sites throughout Spokane.

Responsibilities include: maintain fiscal record keeping systems and files; prepare account receivable billings; communicate with families regarding childcare accounts and follow-up on accounts receivable collection and aging; compile and reconcile fiscal records and reports; project revenue and expenditures; and assist in budget development.

This position will act as a liaison with Community Colleges of Spokane (CCS) budget, financial aid, student financials and purchasing departments, as well as state, federal, and community agencies.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

Complete individualized Financial Agreements with childcare clients developing an achievable childcare payment plan when needed.

Work directly with clients to provide resources regarding possible childcare funding sources and assist clients to navigate state subsidy and college funding options to secure funds.

Maintain confidential manual and electronic filing and documentation systems.

Perform account receivable functions.

Prepare and provide invoice requisitions to clients, financial aid, and state and community agencies for childcare services.

Reconcile childcare fiscal billing/payment records with CCS database records and take corrective actions as needed.

Monitor client accounts and initiate collections communications.

Create, maintain, and provide program specific budget reports to director and site managers, such as lost revenue, federal and grant monitoring, and Early Achievers reports.

Forecast enrollment data and develop specialized enrollment and revenue reports for site managers by evaluating current and potential clients, their needs and anticipated funding.

Collaborate with direct service team and other community agencies to provide a support system for clients including continuing services for families under financial hardships.

Maintain comprehensive fiscal record keeping systems for budget transactions and reconcile to CCS fiscal records.

Notify and advise appropriate individuals of relevant findings.

Assist with budget development and revisions.

Coordinate purchasing functions and expenditure control.

Allocate expenditures to appropriate budget and category.

Interpret and apply department, institution, federal, state and/or granting agency policies, procedures, regulations, and standards.

Assist in development of HS/E/EHS fiscal policy and procedures.

Regularly communicate with state childcare subsidy division for childcare policy clarification; make appropriate decisions based on fiscal knowledge and established policies and work objectives.

Assist Department of Children, Youth and Families (DCYF) with audit requests; prepare and provide records to agency auditors; provide additional data as requested.

Participate in general site/Head Start meetings as assigned.

Enroll, recruit and interview childcare clients for placement in non-Head Start programs.

Model professional decorum and mutual respect in all personal interactions.

Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements.

Support and advance the CCS strategic plan, and perform other duties as assigned.

Indicates this is an essential duty. This position is designated a bargaining unit position

COMPETENCIES & OTHER REQUIREMENTS

REQUIRED COMPETENCIES (MINIMUM QUALIFICATIONS)

Three (3) years of fiscal record keeping experience; or an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position.

Experience/knowledge of accounts receivable billing and collection processes.

Experience using Microsoft Office products.

Excellent communication skills both verbally and in writing.

Ability to follow policies and procedures.

Ability to effectively organize multiple work assignments, involving competing priorities, to produce work products that are accurate, of high quality and meet deadlines.

Ability to work independently and as a member of a team.

Ability to maintain confidential information.

Acceptance of the responsibility to promote the welfare and best interests of students at all times.

A demonstrable understanding and acceptance of the mission, values, goals and objectives of CCS.

The ability to perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution, community and technical college system.

Demonstrated commitment to fostering and supporting a teaching, learning and working environment that honors diversity, equity and inclusion.

PREFERRED COMPETENCIES (DESIRED QUALIFICATIONS)

15 quarter hours or 10 semester hours of college level accounting; or Associate's degree in accounting, business or related from an accredited institution.

Knowledge and experience in Washington state Working Connections Child Care subsidy and provider billing.

Experience with specific software e.g., PeopleSoft, Excel, Child Plus and Pro-Care.

Knowledge of state and federal fiscal regulations

Experience working with low-income families

Experience in Head Start or similar environment.

CONDITIONS/TERMS OF EMPLOYMENT

TOTAL COMPENSATION WITH BENEFITS : $58,970 - $73,950.

Total compensation is an estimate based upon adding the following amounts together:

Base compensation of $41,760 - $55,872, plus

Current employer-paid health and related benefit contribution rates, plus

Click here for a full list of benefits.

Median retirement fund contributions.

The actual total will vary depending upon each employee's enrollment choices.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug- free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Once an applicant is chosen for an interview, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

PHYSICAL REQUIREMENTS

Work is performed in a normal, temperature-controlled office environment.

Work is sedentary in nature.

Frequent use of computer and exposure to terminal screens.

Visual focus and strain.

Work directly with students/clients.

Frequent repetitive hand/wrist motions and finger manipulation.

CONDITIONS OF EMPLOYMENT

Cyclic schedule (11.5-month/40-hours a week).

6-month probationary period; may be extended up to 12 months.

This position is overtime eligible.

Pre-Employment Post Offer, criminal history/child abuse information check including Department of Children, Youth and Families Portable Background Check prior to employment.

Post-Offer medical exam which includes tuberculin screening and submission of documentation indicating Measles, Mumps & Rubella (MMR) vaccination or immunity.

Requires local or regional travel. If using personal vehicle proof of driver's license and car insurance required.

REQUIRED APPLICATION MATERIALS

To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

CCS online application.

Cover letter addressing your qualifications as applied to the responsibilities of this position.

Comprehensive resume.

Names, addresses, and telephone numbers of three professional references.

College transcript(s) if applicable - unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.

NOTE: All of the above are required to ensure your consideration for this position. The item(s) marked with an asterisk are required attachments to your application prior to submission. If you require an accommodation during the application or interview process, please contact HR at [email protected]

Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category. Please direct all inquiries regarding compliance with access, equal opportunity and/or grievances to the Chief Administration Officer, Community Colleges of Spokane, 501 N. Riverpoint Blvd., PO Box 6000, MS 1004, Spokane WA 99217-6000 or call 509-434-5037; WA Telecommunication Relay Services (TRS) 1-800-833-6384 or 7-1-1.

Native Land Acknowledgement

We are honored to acknowledge that the Community Colleges of Spokane, and our main campuses for Spokane Falls and Spokane Community College, are located on the traditional and sacred homelands of the Spokane Tribe. We also provide services in a region that includes the traditional and sacred homelands of the Coeur d'Alene Tribe, Confederated Tribes of the Colville Reservation, Kalispel Tribe and Nez Perce Tribe.

We pay our respect to tribal elders both past and present as well as to all indigenous people today. This land holds their cultural DNA, and we are honored and grateful to be here on their traditional lands. We give thanks to the legacy of the original people and their descendants and pledge to honor their stewardship and values.

Medical, dental, life and long term disability insurance benefits are provided as currently administered under Public Employees Benefits Board; WA State Retirement Plan; vacation and sick leave begin to accrue at the rate of one (1) day per month, upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.) This position is designated a bargaining unit position and union membership is no longer a condition of employment.

01

Do you have experience/knowledge of accounts receivable billing and collection processes?

Yes

No

02

Do you have the ability to effectively organize multiple work assignments, involving competing priorities, to produce work products that are accurate, of high quality and meet deadlines?

Yes

No

03

Do you have experience using Microsoft Office products.

Yes

No

Required Question

Agency

Community Colleges of Spokane

Address

 CCS HUMAN RESOURCES OFFICE IS LOCATED AT:

501 N Riverpoint Blvd, Suite 125 Spokane, Washington, 99217

Phone

 509-434-5040

Website

 https:// ccs.spokane.edu