Fiscal Manager

North Carolina State University
September 21, 2023
Offerd Salary:$115 milli
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
Working type:N/A
Ref info:N/A
Posting Details

Posting Information

Posting Number PG192715EP

Internal Recruitment No Working Title Fiscal Manager Anticipated Hiring Range Commensurate with Education and Experience Work Schedule Monday - Friday; 8a-5pm Job Location Raleigh, NC Department College Of Education About the Department

As one of the nation's top-ranked public colleges of education, NC State's College of Education leads the way in North Carolina in preparing extraordinary educators, conducting transformational research, and engaging communities where they are to improve the educational outcomes of all learners and advance the greater good.

The college's faculty are widely-recognized thought-leaders who use their research to transform the practice of teaching, learning, and leading. They have particular strengths in improving technology-enhanced learning and teaching; fostering community-based learning and PK-16 partnerships;; and innovating leadership and workforce development, educational policy, and evaluation. About two-thirds of the faculty are grant active. They are engaged in over 160 active projects totaling more than $115 million with a three-year average of $26 million in grants awarded, making them the most productive in terms of research activity compared with other colleges of education in North Carolina and among the Top 5% in the nation. In FY22, the college's research expenditures exceeded $15.9 million.

The college has over 1,800 students studying across five graduate certificates, seven undergraduate majors, two undergraduate minors, 13 master's degrees, three Ph.D., and two Ed.D. programs housed in three academic departments: Educational Leadership, Policy, and Human Development; Science, Technology, Engineering, and Mathematics Education; and Teacher Education and Learning Sciences, with approximately 130 tenure-track and professional-track faculty, 110 support and professional staff, and about 160 graduate and teaching assistants. The College of Education is also home to the Belk Center for Community College Leadership and Research and the Friday Institute for Educational Innovation.

The college has over 17,000 living alumni, with over 5,000 working in public schools in North Carolina. Those who are teachers rate the highest in effectiveness on surveys of school employers in North Carolina.

NC State promotes an integrated approach to problem solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. NC State's land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution's mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university.

About the Research Management Office

Research Management office provides financial and administrative assistance to faculty and staff from the point of initial award of a sponsored project through the life of the project. It also provides financial and administrative guidance to ensure compliance with applicable federal, state, university and sponsor regulations specific to each project awarded to the College. The post- award services we provide include new award meetings, guidance of Federal, State, University, and Sponsor regulations and requirements, pre-audit and approval of expenditures, release time and summer salary for Principal Investigators, project budget development, analysis, and projections, budget revisions, no-cost extension requests, subcontract agreement and modification requests, cost sharing commitments, and managing grant close- out activities. The current five-year average in research expenditures is $17.3 million, placing the College of Education at NC State in the top 5% of all colleges of education across the nation for research productivity.

Essential Job Duties

The Fiscal Manager will manage a complex portfolio of sponsored projects to ensure that all funds received are expended in accordance with award terms and conditions and reported correctly and in a timely manner to the Sponsor.

Primary duties include but are not limited to the following:

  • Managing ledger-5 funding portfolios;
  • Managing and serving as point person for all progress reports award tracking as projects move from pre- to post-award to ensure the budget and other attributes are loaded correctly;
  • Reconciliation of all transactions charged to sponsored projects to assure allocability, allowability, reasonableness, and consistency as prescribed by Uniform Guidance and to ensure compliance with both federal, state, and institutional requirements;
  • Financial management and analysis of grant activity to include reporting and projections of grant spending to provide Principal Investigators with accurate and timely financial information;
  • Management and reporting of effort commitments, both direct charged and cost-shared;
  • Provide guidance and technical assistance on the management of Principal Investigators federal, state, and other grants funds;
  • Developing monthly reports to do reconciliation at the college level and identify problems/issues that need immediate attention;
  • Partnering with the post-award stakeholders as needed to handle complex problems and tasks that will require a team effort to resolve;
  • Holding regular (quarterly) meetings with PI's and departmental staff as needed to review portfolios, provide budget projections, and make proactive changes to the projects as necessary;
  • Process and monitor contracts and grants payroll reallocation, summer salaries, release time, and journal vouchers;
  • Review, process, and approve requisitions, purchase orders, and reimbursements on projects;
  • Advise Principal Investigators on the status of their grant projects, generate account balance reports, budget allocations by amount, account codes, and upcoming end dates;
  • Initiate/process sub-awards/subcontracts, re-budgets, no-cost extensions, equipment acquisition, pre-award account numbers, pre-award costs, rebudgets, budget justifications, and any other budget costs requiring special handling via prior approval through the Project Modification Request (PMR) system;
  • Responsible for timely and accurate reconciliations, closeouts, and adherence to budget and cost accounting standards;
  • Responsible for managing cost share effort report (TEARS), ensuring proper documentation and closeout of grant projects;
  • Responsible for understanding and accurately interpreting federal, state, and university policies and procedures including, but not limited to, accounts receivables, accounts payables, travel and personal reimbursements, purchasing, and payroll.
  • The Fiscal Manager will report to the Director.

    This position will be required to attend all University workshops and training in regard to Research Administration. This position will be responsible for representing the College of Education Post-Award office at any relevant University, departmental, and new award meetings, and any other meetings or events deemed appropriate by the Director or Associate Dean for Research.

    Note: This position requires an on-campus presence to effectively perform the essential duties of the position. As such, employees must reside within a commutable distance and must report to campus regularly to perform certain work-related tasks as a condition of employment.

    Other Responsibilities

  • Other duties as assigned.
  • Qualifications

    Minimum Education and Experience

    Require post-baccalaureate credentials plus 1-2 years experience; a bachelor's degree and 2-4 years experience may be substituted for the advanced degree on an exceptional basis.

    Other Required Qualifications

  • Experience/knowledge of Cost Accounting Standards and Uniform Guidance;
  • Demonstrated ability to interpret and apply Federal and State fiscal regulations;
  • Ability to effectively utilize Google Application Suite including Docs/Sheets/Drive/Team Drive;
  • Ability to effectively utilize Adobe Acrobat Pro;
  • A proactive, collaborative, and customer-focused work style;
  • Extensive financial knowledge with experience working in a large complex organization;
  • Ability to learn processes and systems quickly and be flexible to change and organizational growth.
  • Preferred Qualifications

    Master's degree; or a Bachelor's degree in Business Administration, Public Administration, or a related field.

    Required License(s) or Certification(s)


    Valid NC Driver's License required No Commercial Driver's License required No

    Recruitment Dates and Special Instructions

    Job Open Date 07/07/2023

    Anticipated Close Date Special Instructions to Applicants

    Please include as attachments a resume, cover letter, and contact information for at least three (3) professional references.

    Position Details

    Position Number 00110273

    Position Type EHRA Non-Faculty Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0 Appointment 12 Month Recurring Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather Mandatory Designation - Emergency Events Non Mandatory - Emergency Event Department ID 130101 - College Of Education AA/EEO

    NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.

    If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected].

    Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

    NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

    Supplemental Questions

    Required fields are indicated with an asterisk ().

  • How did you learn of this opportunity?
  • NCSU Website
  • NCSU Executive Search Services
  • Other Online Job Board
  • Carolina Job Finder / Employment Guide
  • Job / Career Fair
  • The Chronicle of Higher Education
  • HERC
  • Professional Journal
  • Print Advertisement (Newspaper / Periodical)
  • Professional Organization
  • Direct Contact from NCSU HR Representative / Recruiter
  • NCSU Employee Referral
  • Social Media (LinkedIn, Twitter, Facebook, Other)
  • Other
  • If you answered other in the prior question, please describe.
  • (Open Ended Question)

    Application Materials Required

    Required Documents

  • Contact Information for References
  • Resume
  • Cover Letter
  • Optional Documents

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