Financial Assistant

The College Of William Mary
September 22, 2023
Offerd Salary:$200M
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Position Information

Position Information

Present Position Number H0164V

Role Code Title Admin & Office Specialist II Position Title Financial Assistant Unit Mission Statement

The Office of Finance is responsible for managing, forecasting, and analyzing VIMS /W&M School of Marine Science multi-year, multi-funding source operational and capital resources totaling in excess of $200M, of which $60M is managed annually. This includes the establishment and communication of policies and procedures necessary to ensure the proper and efficient use of those resources by providing expert, high-impact, team-oriented service that provides appropriate guidance with precision and accuracy in a timely fashion with a courteous and professional attitude. Within the Office of Finance, VIMS Research and Statistics is responsible for the creation, development, collection, organization, interpretation, distribution and evaluation of data, information and reports that are useful for direct and indirect financial and other analysis. Additionally, this office is responsible for leadership, implementation, and smooth execution of new systems tied to any system-level activity as well as management of the tracking and reporting of space usage across campus.

Position Summary

The Financial Assistant will provide basic level bookkeeping and accounting functions and report directly to the VIMS Research Analytics Manager. This will include preparing, sending and tracking invoicing for the Institutes external services and completing the close-out process for all ended grants from the Office of Sponsored Programs. This position will also serve as the point of contact for several Touchnet stores and other basic accounting support duties as needed.

Required Qualifications

  • High School diploma or equivalent
  • General office exposure of 6 months+
  • Demonstrated proficiency with a variety of software applications and databases including Microsoft Office 365 products (word, excel, and access,)
  • Excellent communication and interpersonal skills with a strong customer service orientation and the ability to work effectively with a diverse University community, exercising diplomacy and good judgment in all interactions.
  • Preferred Qualifications

  • Demonstrated experience with basic bookkeeping/accounting procedures
  • Strong attention to detail, with the ability to perform accurate mathematical calculations.
  • Demonstrated proficiency with a variety of software applications and databases including Microsoft Office 365 products (word, excel, and access,)
  • Proficiency in a variety of computer applications including payment systems, web-based applications and automated accounting programs/systems with the ability to learn quickly new applications, apply and maintain acquired skills.
  • Working knowledge of TouchNet system is desirable.
  • Advertised Pay Range Up to $17 per hour University Salary Range U03 Department 121100 Office of Finance Location VIMS - Gloucester Is the position remote work eligible? Hybrid (works remotely at least 1 day per week but not full-time) Remote Work Disclaimer

    Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

    Job Open Date 08/22/2023 Review Begin Date Job Close Date Open Until Filled Yes Employment Category Hourly FLSA Non-Exempt Position Term 12 Month - Restricted Special Application Instructions

    Evaluation will begin immediately and the position is open until filled.

    Conditions of Employment

  • This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
  • All hourly employees are subject to the limitations of the Virginia Manpower Control Program and total hours worked may not exceed, on average, 29 hours per week, over the course of a twelve month period beginning May 1 each year.
  • 20 Hours Per Week
  • EEO Statement

    William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

    Background Check Statement

    William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

    Benefits Summary Statement

    William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).

    Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https: // www.

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