Finance Assistant x4 (78640-1122) . Job Reference: 1889104

University of Warwick
November 30, 2022
Offerd Salary:£21,197 - £23,144
Working address:N/A
Contract Type:Fixed-term contract
Working Time:Full time
Working type:N/A
Job Ref.:N/A

Vacancy Type/Job category




Sub Department



£21,197 - £23,144 per annum


University of Warwick, Coventry

Vacancy Overview

2 x Permanent positions, 36.5 hours per week. 2 x Fixed-term contract until 21 November 2024, 36.5 hours per week.

This is a fantastic opportunity to progress your career with our Finance Team in the University's Estates Office.

If you have a flexible approach to your work and are committed to providing high quality finance support, then this could be the job for you.

We are seeking an ambitious, passionate individual to offer finance support to a number of our Estates operations. Our operations include but are not limited to the capital programme team, responsible for all the building and refurbishing on our sites, as well as teams responsible for maintenance, cleaning, energy and sustainability, Health and Safety and compliance, assets and information, facilities and accommodation. Alongside the Estates accountants, you will work with section managers to help them to achieve their operational goals.

You will assist in managing the day-to-day financial transactions of Estates ensuring compliance with financial systems and controls. You will develop, implement and manage office procedures necessary to ensure objectives are met and that a high standard of service is achieved.

In return, we will provide you with a great range of benefits which include an attractive pension scheme, generous holiday entitlement including Christmas closure and bank holidays, some fantastic savings on a wide range of products and services, and excellent learning and development opportunities.

We will consider applications for employment on a part-time or other flexible working basis, even where a position is advertised as full-time, unless there are operational or other objective reasons why it is not possible to do so.

Interview Date: TBC.

Job Description


To process financial transactions for the Estates Office in line with Estates Office Procedures and in accordance with University Financial Regulations. To provide assistance to the Estates Office Management Accountant and other members of the Estates Office, including reporting and data analysis.


1. To process financial transactions for Estates Office using SAP financial system, and in accordance with Estates office procedures and University Financial Regulations, ensuring adherence with financial controls including :

a. Process and data input of invoices to SAP. Matching invoices to goods receipts on purchase orders. Ensuring payment deadlines met. Notifying central finance of any large value invoices. Receive and distribute all invoices, manage process flow for payment. b. Process and data input of Helpdesk Timesheets, to recharge Estates labour for reported work. c. Check and process travel and subsistence claims, including advising on rules and availability of funds. d. Check and process petty cash claims. e. Administration of staff mobile phone itemised bills and payment collection. f. Raise sales invoices.

2. Liaise with Finance Office, external supplier and Estates Office staff to resolve queries arising on financial transactions. Provide a first line response to finance enquiries.

3. Provide assistance to the Estates Office Management Accountant including reporting and data analysis. Undertake any other duties that can reasonably be required of the role.

Person Specification

The Person Specification focuses on the knowledge, skills, experience and qualifications required to undertake the role effectively. This is measured by (a) Application Form, (b) Test/Exercise, (c) Interview, (d) Presentation.

Essential Criteria 1

GCSE or equivalent in Maths and English. (a, b)

Essential Criteria 2

Proven extensive experience in a similar role. (a, b)

Essential Criteria 3

Sound IT skills including Microsoft Office and competence in Excel. (a, b)

Essential Criteria 4

Experience of using complex financial accounting software (SAP preferred). (a, b)

Essential Criteria 5

Experience of dealing with purchase ordering and payment systems. (a, b)

Essential Criteria 6

Good oral and written communication skills, including the ability to communicate appropriately with a range of audiences. (a, b)

Essential Criteria 7

Good accuracy and attention to detail. (a, b)

Essential Criteria 8

The ability to follow detailed procedures and controls. (a, b)

Essential Criteria 9

Excellent organisational skills and the ability to prioritise workload. (a, b)

Essential Criteria 10

Sound working knowledge of VAT. (a, b)

Desirable Criteria 1

Accounting Technician (AAT) part qualified or working towards qualification (desirable) or willing to undertake AAT training. (a, b)

Further Particulars

For further information about the University of Warwick, please read our University Further Particulars.

For further information about the department, please visit the departmental website.

Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse and inclusive working and learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued. Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social and cultural barriers that may otherwise prevent people from succeeding.

We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages here.

The University of Warwick holds an Athena SWAN Silver award; a national initiative to promote gender equality for all staff and students. Further information about the work of the University in relation to Athena SWAN can be found at the following link: Athena Swan (

The University of Warwick is one of the six founder institutions of the EUTOPIA European University alliance, whose aim is to become by 2025 an open, multicultural, confederated operation of connected campuses.

Right to work in the UK If you do not yet have the right to work in the UK and/or are seeking sponsorship for a Skilled Worker visa in the UK points-based immigration system please click on this link which contains further information about obtaining right to work in the UK and details about eligibility for sponsorship for a Skilled Worker Visa.

Recruitment of Ex-Offenders Policy

As an organisation using the (DBS) Disclosure and Barring Service to assess applicants' suitability for positions of trust, the University of Warwick complies with the DBS Code of Practice and undertakes not to discriminate unfairly against any subject of a Disclosure on the basis of a conviction or other information revealed. More information is available on the University's Vacancy pages and applicants may request a copy of the DBS Code of Practice.

Closing Date

30 Nov 2022

From this employer

Recent blogs

Recent news