Faculty Affairs Specialist

George Washington University
September 21, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
Working type:N/A
Ref info:N/A
Posting Details


Job Description Summary:

Established in 1865, The George Washington University Law School is the oldest law school in Washington, DC. The school is accredited by the American Bar Association and is a charter member of the Association of American Law Schools. The law school is located on the GW campus in the downtown neighborhood familiarly known as Foggy Bottom.

The Faculty Affairs Specialist will be responsible for the onboarding process for hiring new part-time faculty and related responsibilities. They will assist with the part-time faculty administration of the Ft. Belvoir program, GW in New York (“GWNY”) program, summer programs in the District of Columbia, Munich, Augsburg, and Oxford, and provide administrative assistance to the Associate Dean for Academic Affairs, with whom this position reports.

This position collaborates with other staff and faculty at the George Washington University Law School, as well as other University offices in the course of fulfilling the following duties and responsibilities:

Adjunct Program Support:

  • Completes onboarding documentation for new part-time faculty; submits compensation documentation for part-time faculty each semester.
  • Stays abreast and complies with the Collective Bargaining Agreement's requirements.
  • Updates the part-time faculty checklist which provides due dates for book order submissions, posting syllabi, and completing student evaluations.
  • Updates and maintains the accuracy of the Part-Time Faculty Handbook, produce updated bound copies twice annually, and distributes them to new part-time faculty.
  • Composes memoranda that will list part-time faculty nominees and their qualifications, this document will be a part of faculty meeting materials.
  • Maintains roster reflecting learning outcomes for part-time professor courses as well as roster reflecting responses to American Bar Association experiential questions for part-time faculty courses.
  • Maintains part-time faculty offices and work-room to ensure all computers and printers are working and offices are clean.
  • Maintains a database for current part-time faculty contact information, providing digital copies to the Records Office and Dean of Students each year.
  • Manages an electronic respiratory for potential part-time faculty that will contain resumes and their specialty areas.
  • Maintains a database of the part-time faculty cohort with buildouts for compensation, demographic information, and other valuable data that will be utilized to advance the diversity and equity priorities of the Law School's Strategic Plan.
  • Coordinates invoicing, expensing, and reimbursement processing for expenses.
  • Reviews student evaluations for part-time faculty-taught courses each semester, highlighting areas of concern for the Associate Dean for Academic Affairs to address.
  • Drafts annual “triennial” report for Associate Dean for Academic Affairs to present to the faculty. Creates the report by obtaining evaluation scores for new part-time faculty and other part-time faculty (every three years), assimilates scores, and drafts a report listing part-time faculty names, positions, courses taught, scores, and mean scores per evaluated professor.
  • Drafts annual “super adjunct/part-time faculty” memo listing teaching assignments for part-time faculty and administrators teaching two or more courses, for the Associate Dean for Academic Affairs to present to the faculty.
  • Updates and maintains current listservs for part-time faculty and program directors for each academic semester and for annual events.
  • Enters part-time faculty class schedules for Fall and Spring semesters. Runs scheduling database reports providing teaching assignments and schedules as required.
  • Assists with data entry for classroom assignments.
  • Prior to preregistration each semester, updates the part-time faculty course information and new part-time faculty listings in the online Bulletin Supplement; checks portal pages to ensure syllabi for part-time faculty courses are posted and available for students to access; facilitates with communications colleagues to provide opportunities for part-time faculty to post bios for public access on the Law School's public website.
  • Assists with ABA input for Senior Associate Dean for Administrative Affairs.
  • Summer Sessions:

  • Assists the nomination of part-time faculty, and ensures appointment paperwork is completed for the Munich Program, Augsburg Program, and Oxford Program.
  • Modifies summer session course schedule and exam dates for part-time faculty courses provided in the summer sessions.
  • National Security Law, Cybersecurity, and Foreign Relations Law Program:

  • Assists Program Director with the administration of the Ft. Belvoir, Virginia campus program as it pertains to part-time faculty.
  • Associate Dean for Academic Affairs ( ADAA):

  • Assists ADAA in preparing documents/seating charts for students enrolled in their courses, posting documents on the class portal pages, and scheduling official capacity speaking events.
  • Assists and coordinates student groups for which ADAA serves as faculty advisor.
  • Drafts letters of recommendation for ADAA.
  • The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

    Minimum Qualifications:

    Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

    Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

  • Ability to work under pressure and meet deadlines.
  • Technically proficient with MS Office Suite and/or database software.
  • Detail oriented.
  • Ability to be flexible.
  • Ability to work independently and as part of a team.
  • Ability to interact with all levels of faculty.
  • Ability to prioritize multiple projects.
  • Typical Hiring Range Commensurate with Experience.


    Campus Location: Foggy Bottom, Washington, D.C.

    College/School/Department: GW Law School (LAW) Family Academic Affairs Sub-Family Faculty Affairs Stream Individual Contributor Level Level 2 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 Work Schedule: Monday-Friday, 8am-5pm (some evenings when required) Will this job require the employee to work on site? Yes Employee Onsite Status Hybrid Telework: Yes Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

    Employer will not sponsor for employment Visa status

    Internal Applicants Only? No Posting Number: S012441 Job Open Date: 08/21/2023 Job Close Date: If temporary, grant funded or limited term appointment, position funded until:

    Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

    The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

    Posting Specific Questions

    Required fields are indicated with an asterisk ().

  • Are you a current GW employee?
  • Yes
  • No
  • For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder, employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
  • Yes, IEP complete
  • No, still in IEP
  • N/a - not a current GW employee
  • What is your expected salary range?
  • (Open Ended Question)

  • How proficient are you with Microsoft Office Suite, Adobe Acrobat, and various Google document generation and polling products? Are you able to compose Excel/Google spreadsheets, manipulate data and produce mail merges?
  • (Open Ended Question)

  • Please describe an experience when you had to use a combination of excellent writing, communication, and organizational skills.
  • (Open Ended Question)

  • Please describe your professional work experience meeting deadlines with precision and high-quality technical work-product.
  • (Open Ended Question)

  • What is your flexibility to work some evenings and/or weekends?
  • (Open Ended Question)

    Documents needed to Apply

    Required Documents

  • Resume
  • Cover Letter
  • Optional Documents

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