Posting Details
I. JOB OVERVIEW
Job Description Summary:
Established in 1865, The George Washington University Law School is the oldest
law school in Washington, DC. The school is accredited by the American Bar
Association and is a charter member of the Association of American Law
Schools. The law school is located on the GW campus in the downtown
neighborhood familiarly known as Foggy Bottom.
The Faculty Affairs Specialist will be responsible for the onboarding process
for hiring new part-time faculty and related responsibilities. They will
assist with the part-time faculty administration of the Ft. Belvoir program,
GW in New York (“GWNY”) program, summer programs in the District of
Columbia, Munich, Augsburg, and Oxford, and provide administrative assistance
to the Associate Dean for Academic Affairs, with whom this position reports.
This position collaborates with other staff and faculty at the George
Washington University Law School, as well as other University offices in the
course of fulfilling the following duties and responsibilities:
Adjunct Program Support:
Completes onboarding documentation for new part-time faculty; submits
compensation documentation for part-time faculty each semester.
Stays abreast and complies with the Collective Bargaining Agreement's
requirements.
Updates the part-time faculty checklist which provides due dates for book
order submissions, posting syllabi, and completing student evaluations.
Updates and maintains the accuracy of the Part-Time Faculty Handbook,
produce updated bound copies twice annually, and distributes them to new
part-time faculty.
Composes memoranda that will list part-time faculty nominees and their
qualifications, this document will be a part of faculty meeting materials.
Maintains roster reflecting learning outcomes for part-time professor
courses as well as roster reflecting responses to American Bar Association
experiential questions for part-time faculty courses.
Maintains part-time faculty offices and work-room to ensure all computers
and printers are working and offices are clean.
Maintains a database for current part-time faculty contact information,
providing digital copies to the Records Office and Dean of Students each
year.
Manages an electronic respiratory for potential part-time faculty that
will contain resumes and their specialty areas.
Maintains a database of the part-time faculty cohort with buildouts for
compensation, demographic information, and other valuable data that will
be utilized to advance the diversity and equity priorities of the Law
School's Strategic Plan.
Coordinates invoicing, expensing, and reimbursement processing for
expenses.
Reviews student evaluations for part-time faculty-taught courses each
semester, highlighting areas of concern for the Associate Dean for
Academic Affairs to address.
Drafts annual “triennial” report for Associate Dean for Academic Affairs
to present to the faculty. Creates the report by obtaining evaluation
scores for new part-time faculty and other part-time faculty (every three
years), assimilates scores, and drafts a report listing part-time faculty
names, positions, courses taught, scores, and mean scores per evaluated
professor.
Drafts annual “super adjunct/part-time faculty” memo listing teaching
assignments for part-time faculty and administrators teaching two or more
courses, for the Associate Dean for Academic Affairs to present to the
faculty.
Updates and maintains current listservs for part-time faculty and program
directors for each academic semester and for annual events.
Enters part-time faculty class schedules for Fall and Spring semesters.
Runs scheduling database reports providing teaching assignments and
schedules as required.
Assists with data entry for classroom assignments.
Prior to preregistration each semester, updates the part-time faculty
course information and new part-time faculty listings in the online
Bulletin Supplement; checks portal pages to ensure syllabi for part-time
faculty courses are posted and available for students to access;
facilitates with communications colleagues to provide opportunities for
part-time faculty to post bios for public access on the Law School's
public website.
Assists with ABA input for Senior Associate Dean for Administrative
Affairs.
Summer Sessions:
Assists the nomination of part-time faculty, and ensures appointment
paperwork is completed for the Munich Program, Augsburg Program, and
Oxford Program.
Modifies summer session course schedule and exam dates for part-time
faculty courses provided in the summer sessions.
National Security Law, Cybersecurity, and Foreign Relations Law Program:
Assists Program Director with the administration of the Ft. Belvoir,
Virginia campus program as it pertains to part-time faculty.
Associate Dean for Academic Affairs ( ADAA):
Assists ADAA in preparing documents/seating charts for students enrolled
in their courses, posting documents on the class portal pages, and
scheduling official capacity speaking events.
Assists and coordinates student groups for which ADAA serves as faculty
advisor.
Drafts letters of recommendation for ADAA.
The omission of specific duties does not preclude the supervisor from
assigning duties that are logically related to the position.
Minimum Qualifications:
Qualified candidates will hold a Bachelor's degree in an appropriate area of
specialization plus 2 years of relevant professional experience, or, a
Master's degree or higher in a relevant area of study. Degree must be
conferred by the start date of the position. Degree requirements may be
substituted with an equivalent combination of education, training and
experience.
Additional Required Licenses/Certifications/Posting Specific Minimum
Qualifications:
Preferred Qualifications:
Ability to work under pressure and meet deadlines.
Technically proficient with MS Office Suite and/or database software.
Detail oriented.
Ability to be flexible.
Ability to work independently and as part of a team.
Ability to interact with all levels of faculty.
Ability to prioritize multiple projects.
Typical Hiring Range Commensurate with Experience.
II. JOB DETAILS
Campus Location: Foggy Bottom, Washington, D.C.
College/School/Department: GW Law School (LAW)
Family Academic Affairs
Sub-Family Faculty Affairs
Stream Individual Contributor
Level Level 2
Full-Time/Part-Time: Full time -> FTE 1.00
Hours Per Week: 40
Work Schedule: Monday-Friday, 8am-5pm (some evenings when required)
Will this job require the employee to work on site? Yes
Employee Onsite Status Hybrid
Telework: Yes
Required Background Check: Criminal History Screening,
Education/Degree/Certifications Verification, Social Security Number Trace,
and Sex Offender Registry Search
Special Instructions to Applicants:
Employer will not sponsor for employment Visa status
Internal Applicants Only? No
Posting Number: S012441
Job Open Date: 08/21/2023
Job Close Date:
If temporary, grant funded or limited term appointment, position funded until:
Background Screening Successful Completion of a Background Screening will be
required as a condition of hire.
EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer
that does not unlawfully discriminate in any of its programs or activities on
the basis of race, color, religion, sex, national origin, age, disability,
veteran status, sexual orientation, gender identity or expression, or on any
other basis prohibited by applicable law.
Posting Specific Questions
Required fields are indicated with an asterisk ().
Are you a current GW employee?
Yes
No
For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder, employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
Yes, IEP complete
No, still in IEP
N/a - not a current GW employee
What is your expected salary range?
(Open Ended Question)
How proficient are you with Microsoft Office Suite, Adobe Acrobat, and various Google document generation and polling products? Are you able to compose Excel/Google spreadsheets, manipulate data and produce mail merges?
(Open Ended Question)
Please describe an experience when you had to use a combination of excellent writing, communication, and organizational skills.
(Open Ended Question)
Please describe your professional work experience meeting deadlines with precision and high-quality technical work-product.
(Open Ended Question)
What is your flexibility to work some evenings and/or weekends?
(Open Ended Question)
Documents needed to Apply
Required Documents
Resume
Cover Letter
Optional Documents
