Facilities Operations Lead

Tyndall National Institute
July 29, 2024
Offerd Salary:€68,554 -€86,838
Working address:N/A
Contract Type:Fixed Term
Working Time:Full time
Working type:N/A
Ref info:N/A

DK-11 Facilities Operations Lead

Contract : Full Time/Fixed Term

Purpose of Role

The Facilities Operations Lead will be responsible for all operational activity within the Facilities Department. They will work closely with the Facilities Manager and the other members of the Facilities group to deliver a best-in-class service to our clients.

Reporting Structure

The Facilities Operations Lead will report to the Facilities Manager. The Facilities Maintenance Coordinator will report to Facilities Operations Lead.

Key Responsibilities

The Facilities Operations Lead will be responsible for each of the following:


  • Contractor Management – Develop the Contractor Management System. Ensure all contractors details are on the system and that the processes are in place to ensure these are kept current.
  • Permit Systems – Ensure the correct permit processes are in place for all facilities repairs, maintenance and construction works to prevent business interruption and ensure the highest standards of Health and Safety.
  • Lead and manage the statutory examinations. Ensure all equipment is compliant e.g. passenger lifts, pressure vessels etc.
  • Undertake the role of PSDP / PSCS on behalf of Tyndall for minor works.
  • Be a champion of good Health and Safety practice.
  • Electrical systems

  • MV/LV Switchgear and powers distribution systems. Ensure all systems are maintained correctly. Plan and schedule the Annual electrical shutdown.
  • Generators and UPS Systems. Ensure these are maintained correctly and are tested regularly to ensure critical systems have back up at all times.
  • Lighting including Emergency Lighting. Ensure statutory compliance is achieved.
  • Life Safety & Building Protection

    Manage each of the following including the generation of tenders for specialist service providers as they come up for renewal:

  • Sprinkler Systems
  • Smoke Control Systems
  • Fire detection & alarm systems
  • Gas detection & alarm systems
  • Fire suppression systems
  • Firefighting equipment
  • Fire doors & shutters
  • Water leak detection & alarm systems
  • Remote alarm monitoring system
  • Building Fabric Management

  • Ensure that PM routines and specialist service providers are in place to maintain the building fabric, taking special consideration of the conservation responsibilities.
  • Lead minor works projects as required including design, construction, health & safety, financial, procurement, and project management.
  • Owner of the flood defence systems and procedures.
  • Asset Management System

  • Manage the CMMS system. Deliver weekly KPI report.
  • Extend the Asset Management system to include all level 2 assets.
  • Commercial Cleaning Contract

  • Manage the Cleaning contract in partnership with the specialist service provider. Complete routine audits.
  • Security

  • Serve as point of contact for Tyndall and the UCC Duty Officer. Work collaboratively to ensure all security processes are completed as required.
  • Work Request System

  • Manage resources for the completion of works. Ensure weekly reports are issued.
  • Access Control Hardware

  • Manage contract including system upgrades and new installations.
  • CCTV

  • Manage contract including system upgrades and new installations as well as statutory compliance.
  • Additional Responsibilities

  • Ensure compliance with Tyndall's Quality Management, and Health and Safety standards.
  • Perform additional duties as required within the scope of the post.
  • Essential Criteria

  • QQI Level 8 qualification in Mechanical/Building Services/Electrical Engineering, Occupational Health & Safety or similar relevant discipline.
  • 10+ years relevant FM experience.
  • Detailed knowledge and practical hands-on experience of electrical distribution systems including the management and maintenance of MV & LV switchgear.
  • Detailed knowledge of cleanroom operation e.g. AHU operation, environmental condition control including humidification/dehumidification, pressure cascade control, particulate requirements, fabric management.
  • Asset Management - Detailed knowledge and experience of preventative maintenance planning, asset criticality plans and work management processes utilising CMMS/CAFM software such as Pemac, SAP, eMaint.
  • Detailed knowledge and practical experience of managing relevant Health & Safety legislation in relation to contractors in construction and maintenance work.
  • Project Management qualification – PMI or similar.
  • Desirable Criteria

  • Electrical Qualification – Senior Trades or Electrical Engineering QQI Level 7.
  • Energy Management – Experience working with ISO50001.
  • FM experience in a GMP environment.
  • Familiarity with Online Contractor Management software.
  • Appointment will be made on the Admin II (6A) scale B: €68,554 -€86,838 per annum. Salary placement on appointment will be in accordance with public sector pay policy.

    Informal enquiries can be made in confidence to Derry Kelleher at [email protected]

    Closing date of application is 29th July, 2024.

    Application Instructions

    Please make sure to attach an up to date CV/Resume AND a brief motivation letter outlining how you meet the ‘Essential Criteria' for this role.

    Clickhere to Apply

    A full candidate information pack is available to download by clicking here.

    Please note that Garda vetting and/or an international police clearance check may form part of the selection process.

    At this time, Tyndall National Institute does not require the assistance of recruitment agencies.

    Tyndall National Institute at University College, Cork is an Equal Opportunities Employer

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