Extension Grants Coordinator

Position Details

Position Information

Announcement Number STAFF - VA - 23144

For questions regarding this position, please contact:

Leah Burnham [email protected]

Classification Title Accounting Analyst Working Title Extension Grants Coordinator Brief Position Overview

Under the direction of the Director of the Extension Nutrition Education Program, the person in this position will perform a wide range of grant and fiscal coordination for both the Extension Nutrition Education Program (SNAP- Ed and EFNEP) and the Extension Administration team including collaborating with the MSU Office of Sponsored Programs to support Extension faculty and staff in managing grants and contracts; managing resource expenditures including invoicing and reporting; preparing a variety of fiscal reports; utilizing CatBooks, Banner, Chrome River, and other accounting software; and working as a member of the MSU Extension Finance Team to assist with other duties.

The person assigned to this position is responsible in managing budgets and finance.

Position Number 4M1821 Department Extension Nutrition Education Division Extension Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FTE 1.0 Benefits Eligible Eligible Salary $21.99 - 27.490 per hour, commensurate with experience, education, and qualifications. Rate of pay will be determined by the staff compensation plan. For questions contact [email protected] Contract Type Classified Salary If other, please specify Recruitment Type Open

Position Details

General Statement

MSU Extension's mission is to improve the lives of Montana citizens by providing unbiased, research-based education and information that integrates learning, discovery and engagement to strengthen the social, economic and environmental well-being of individuals, families, and communities.

This position provides a key role in the Extension Nutrition Education Program (SNAP-Ed and EFNEP) and Extension Administration which is the hub for all of the various Extension units, including the Nutrition Education Program (located in 15 field offices, with faculty and staff), agent offices throughout the state (54 county offices, 4 reservation offices and 90 agents), the Fire Services Training School (located in Great Falls and serving the entire state, with regular and ad hoc faculty throughout the state), the Extension Forestry Unit (located in Missoula), Extension Publications, Extension Marketing and IT, the Housing/Weatherization Center, 4-H/Youth Development Center, the Local Government Center and Extension Specialists in various departments across campus.

Duties and Responsibilities

Managing budgets from various indexes in coordination with the Extension Nutrition Education Program Director and Extension Finance Team

Analyzing financial and budget trends and preparing a variety of monthly, quarterly, and annual fiscal reports as needed.

Utilizing CatBooks, Banner, Chrome River, and other accounting software to pay expenses, develop and interpret financial reports, and correct errors.

Coordinating updates in fiscal management practices to maximize efficiency and comply with policy changes.

Collecting and retrieving fiscal documentation for formal audits.

Clarifying and coordinating fiscal and managerial responsibilities of Principal Investigators.

Collaborating with the MSU Office of Sponsored Programs to support Extension faculty and staff in managing grants and contracts.

Working as a member of the MSU Extension Finance Team to assist with other duties related to fiscal management.

Interpreting applicable University, State, and Federal fiscal policies.

Organizing and archiving applicable records and documents.

Completing tasks in a timely manner according to deadlines.

Required Qualifications – Experience, Education, Knowledge & Skills

Bachelor's degree in an area related to business administration or accounting, and relevant experience applying accounting or budgeting principles.

Experience with computer-based systems, such as Microsoft Office and accounting software.

Experience composing, formatting, and proofing business correspondence, with a high degree of attention to detail and accuracy.

Preferred Qualifications – Experience, Education, Knowledge & Skills

Experience using accounting software: Banner, CatBooks, and Chrome River.

Demonstrated ability to meet deadlines in a timely manner, with the ability to change priorities when necessary and effectively re-organize.

Previous experience with managing or tracking funds. Experience applying and interpreting applicable institutional, local, state, and federal regulations or related standards, guidelines and policies.

The Successful Candidate Will

Consistently exercise initiative and good judgment.

Communicate to others in a professional and effective manner, while providing a high level of customer service to a variety of constituents, including information that can be sensitive, confidential or controversial.

Possess the ability to organize and prioritize multiple work assignments, meet deadlines, and exercise adaptability to changing priorities.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1

Desired Start Date Upon completion of a successful search. Position End Date (if temporary) Open Date Close Date Applications will be:

Applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference please complete the veteran's preference information located in the Demographics section of your profile.

MSU's Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https: // www. montana.edu/hr/recruitment/dualcareer.html

Applicant Documents

Required Documents

Resume

Cover Letter

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk ().