Expression of interest for an Executive Support Officer (HEO 6) based in the Integration Management Office (IMO)

University of South Australia
July 14, 2024
Offerd Salary:Negotiation
Working address:N/A
Contract Type:fixed term contract
Working Time:Full time
Working type:N/A
Ref info:N/A


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  • Open to Australian Aboriginal Peoples and UniSA staff

  • Based in the Integration Management Office (IMO)
  • Immediate start for a full-time secondment/ fixed term contract until 31 December 2025
  • Expressions of interest are now open for a secondment/fixed term contract opportunity within the Adelaide University Integration Management Office (IMO) for an Executive Support Officer (HEO 6).

    About the role

    As the Executive Support Officer (HEO 6) you will be responsible for the executive management of the administrative functions for the IMO Directors, as well as providing support to the Executive Administrative team as required. This includes diary management, preparation of various correspondence, coordination of IMO events and meetings, records management, health, safety and welfare coordination and support for facilities management.

    As the Executive Support Officer, you will play a crucial role in fostering effective communications, supporting key stakeholders, and contributing to the overall success and outcomes of the IMO.

    In this role, you will be required to develop and maintain extensive networks with senior executive staff across The University of Adelaide and the University of South Australia as well as the Transition Partner Deloitte.

    Core Responsibilities

  • Provide confidential secretarial and administrative support to the Directors, IMO, ensuring the overall presentation of work and maintaining a high and consistent standard, including;
  • Travel and diary management;
  • Assist in the preparation and circulation of correspondence and agendas;
  • Arrange venues and associated administrative requirements; and
  • Assist in the formulation and distribution of minutes and other relevant documentation including following up items for action.
  • Undertake a wide range of IMO specific administration processes including financial requisitions, credit card acquittals and records management.
  • Essential Skills and Experience

  • Tertiary qualification in a relevant discipline or equivalent level of expertise gained from a combination of administrative experience, training or professional accreditation.
  • Demonstrated high level of discretion and people skills and understanding of the requirement to maintain confidentiality.
  • Experience as an Executive Assistant, including the ability to work under pressure, make judgements about competing priorities, initiate appropriate independent action as necessary, give attention to details and be flexible.
  • Proven highly developed interpersonal skills when working with a diverse range of people from a range of cultural backgrounds and levels within and outside of the university.
  • About the new Adelaide University

    The new Adelaide University will be a future-focused university, a magnet for talented staff and students alike. Combining the strengths of the University of South Australia and The University of Adelaide to deliver nation-leading curriculum and student experience, greater access to education, and world- class research excellence, the new institution will be recognised as one of the world's top 100 universities.

    The Integration Management Office has been established to support the creation of the new Adelaide University which will drive the innovation and scale needed to make transformational investments for South Australia and beyond.

    Express your interest now!

    Applicants are required to upload a cover letter and resume only.

    Please address your cover letter to Jessica Frisari, Recruitment Partner: IMO. For further information about the position or the recruitment process, please contact Jessica via email at [email protected]. If you require assistance submitting your application, please contact UniSA Recruitment Central on +61 8 8302 1700 or via email at [email protected] using job reference number 6305.

    Applications close: 11.30pm Sunday 14 July 2024

    To be eligible to apply for internal positions, you must either identify as an Australian Aboriginal Person, or be a current UniSA continuing, fixed-term or casual staff member at the time the position is advertised and have the legal right to work in Australia for the term of the appointment.

    #LI-DNI #S-DNI

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