Executive Assistant

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29917634 Full Time 8AM - 5PM $56,800 - $99,200

Under the general direction of the Assistant Director of Administrative Services, the Executive Assistant serves as an influential and highly productive administrator for Facilities Services (FS). The Executive Assistant will independently research issues, develop reports, implement programs and present recommendations to management both orally and in writing. Has full responsibility for executive level administrative coordination and support to the leadership of Facilities Services including the Associate Vice Chancellor; possess political acumen in order to appropriately respond to individuals, departments or external entities handling highly confidential and sensitive information with discretion and tact. Utilizes various systems to prepare analytic reports, summaries and key performance indicators for FS/ASSET leadership. This position supports FS leadership through the Administrative Services unit, which is part of the Administrative Services & Strategic Executive Team (ASSET) and manages all administrative and operational support functions for Facilities Services; manages the work order system infrastructure; transacts recharge billing of approximately $18M in revenue for work orders and premium service billing, over $16M in annual utility bills, and processes $11 M in annual procurement transactions through 9,000 purchase orders and 360 pro-card transactions annually; analyzes, audits and reconciles transactions in accordance with FS Guide to Services and service agreements.

Please note: Finalist/s for this position may be asked to complete a skills assessment related to the job duties.

The full salary range for the Executive Assistant is $56,800- $99,200 annually. However, the expected pay scale for this position is up to $85,900 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment.

Bachelor's degree in related area and/or equivalent experience/training. Required

4 - 7 years of related experience. Required

Hired candidate must successfully pass a background check through the DOJ and FBI. Required

Knowledge of federal regulations such as FERPA. Advising and counseling skills. Familiarity with the organization's processes, protocols and procedures. Ability to multi-task with demanding timeframes. Strong service orientation. Ability to use high-level discretion and maintain a high level of confidentiality. Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. Solid analytical/problem-solving skills. Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies, both verbally and in writing.

Thorough knowledge of common organization-specific and other computer application programs.

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

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