Executive Assistant

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Position Information

Position Title Executive Assistant

Position Number 999882 Position Type A&P Department Department of Enrollment Management Salary Range $50,000-52,000 Yearly, Negotiable or Hourly Yearly FTE 1.0 Location Sarasota, Florida

Grant/Contract Information

Grant/Contract (Is a grant or contract involved?) No

Time Limit of Position What are the Specifics

Qualifications

Responsibilities

New College of Florida is located in sunny Sarasota, on the beautiful Gulf Coast of Florida — an area known for its award-winning beaches, turquoise waters and arts and cultural attractions (from theatrical offerings to circus performances). Located about an hour's drive from urban destinations like Tampa and St. Petersburg, Sarasota is an exhilarating coastal retreat.

As one of 12 universities in the State University System of Florida and the State of Florida's designated honors college, New College provides an exceptional undergraduate education that transforms students' intellectual curiosity into extraordinary personal accomplishment.

New College invites applications for the position of Executive Assistant.

The Executive Assistant to the Vice President of Enrollment is responsible for providing comprehensive administrative and coordination support to the office. This position requires the ability to anticipate needs, think critically, manage projects and offer solutions to problems with a high level of professionalism and confidentiality.

The position is essential to the College meeting its goals by driving increased operational efficiency and effectiveness. The Executive Assistant manages access to, maintains and modifies the schedule of, and ensures that issues are brought to the attention of the Vice President. They provide a broad range of highly skilled and highly confidential administrative support to other executives and additional team members.

They must maintain strong interpersonal relationships with constituents internally at all levels of the organization and externally with community members.

Specific Responsibilities include but are not limited to:

Providing a high level of executive administrative skills, handling confidential and sensitive matters, working independently on special assignments and maintaining a smooth operation of the office.

Assisting and advising the Vice President of any problems arising that may require their attention.

Maintaining a comprehensive understanding of department policies, procedures and department members' methods of operation to effectively and efficiently conduct duties and responsibilities. Often this individual is the point person for department requests for information which requires knowledge of both people and roles in the organization.

Managing the calendar and scheduling travel arrangements.

Demonstrating a focus on promoting collaborative work and team environments.

Serving as Fiscal Liaison for the office managing the reconciliation of credit cards and working with managers/supervisors and senior management to ensure the accuracy/timeliness of expense report submission. Will be responsible for submitting leave reports and maintaining leave records.

Performing other duties as assigned.

Minimum Qualifications

Bachelor's degree in an appropriate area of specialization and three to five years of appropriate experience. Additional college coursework may substitute at an equivalent rate for the required experience.

Preferred Qualifications

Proficiency in Microsoft Office Suite which includes Word, Excel and/or Google Suite including Google Docs and Google Sheets. Experience in nonprofit Board Management is strongly desired. Superior organizational management and interpersonal skills. Demonstrated ability to direct multiple people and projects. Excellent communication, problem-solving, organizational and interpersonal skills.

Additional Information

New College is dedicated to providing equal access and opportunity to all individuals according to federal, state, and local law as well as creating and maintaining a positive work and study environment. New College embraces speech and/or expression that recognizes the dignity, respect, belonging and humanity of all people and all members of the campus community to promote a culture and climate based on mutual understanding.

Physical Demands

Posting Detail Information

Posting Number S216P

Number of Vacancies 1 Posting Date 05/02/2023 Deadline Date Open Until Filled Yes If open until filled, the application review begins on Special Instructions to Applicant

Reference Letter

References

Minimum Requests 3

Maximum Requests 3 Recommendation Deadline Provider Special Instructions

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Confirmation Message To Provider

Supplemental Questions

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Documents Needed to Apply

Required Documents

Resume

Cover Letter

Optional Documents

Transcripts

Letter of Recommendation