Executive Assistant

Position Information

General Information

Vacancy Open to All Candidates

Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 000870 NC Salary Grade Equivalency GN07 Classification Title Executive Assistant - Contributing Working Title Executive Assistant Salary Range $39,236 - $44,000 Anticipate Hiring Range $39,236 - $44,000 FLSA Status Non Exempt Division Chancellor's Office Department Diversity & Inclusion Work Unit Diversity & Inclusion Work Schedule

8:00 am – 5:00 pm; Monday – Friday with occasional evening and weekend hours required, as necessary.

Primary Purpose of Position

To provide administrative support to the Diversity and Inclusion Office and the CDO. To provide a variety of administrative, secretarial, and office support duties. Positions require knowledge of the office or work unit policies and procedures in order to communicate information involving programs, functions, and services. Duties performed may include preparation of documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting/referring/assisting visitors/clients/staff/others, mail distribution, and photocopying. The completion of work often involves a public contact role to obtain, clarify, or provide information regarding activities of the work unit or program.

Minimum Education/Experience

Required Minimum Qualifications:

Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience.

University Preferred Qualifications:

Graduation from high school and demonstrated knowledge, skills and abilities gained through four years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and two years of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field and one year of progressively responsible administrative/office management experience; or an equivalent combination of training and experience.

Essential Job Duties

Provide administrative support to the CDO and the Office of Diversity & Inclusion.

This position requires knowledge of the office or work unit policies and procedures in order to:

Communicates information involving programs, functions, and services.

Prepares documents and reports, budget monitoring and processing of expenditures.

Use of office technology, compiling records, organizing and maintaining files and posting information.

Greeting/referring/assisting visitors/clients/staff/others, mail distribution, and photocopying.

Completion of work often involves a public contact role to obtain, clarify, or provide information regarding activities of the work unit or program.

Other Work Responsibilities

May also work on tracking and reconciling awards and expenditures from an internal grant.

Departmental Preferred Experience, Skills, Training/Education

Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience.

Ability to work in a team and a collaborative environment.

Strong written and verbal communication skills.

Exceptional time management and organizational skills, ability to meet deadlines, and schedule coordination.

Ability to demonstrate a high level of effective team management with a positive attitude, professional demeanor.

Skilled customer service and consensus building, with experience in a high-performance, high volume contact environment.

Willingness to take the initiative toward problem-solving and improving communication efficiency.

Exceptional track record of personnel records management (hiring, reappointment, evaluations).

Experience in the Google environment (Gmail, drive, sheets, etc.).

Experience and commitment to diversity, equity, and inclusion.

Necessary Licenses or Certifications Work Location Diversity and Inclusion / Cone University Center Posting date 01/13/2023 Closing date 01/29/2023 Proposed Hire Date 02/13/2023 Contact Information Special Notes to Applicants

UNC Charlotte Benefits Information: https: // hr.charlotte.edu/benefits

The finalist will be subject to a Criminal Background Check.

Please upload reference information including ​names, position titles and company/institutions, phone numbers, and email addresses of at least ​two​ current/previous supervisors.

The Search Committee will not contact references without first verifying permission with the finalist ​.

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

Do not write ‘see resume' on your application when completing the job duties section.

If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).

Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

Please submit a resume and cover letter with your application.

These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Posting Specific Questions

Required fields are indicated with an asterisk ().

How did you hear about this employment opportunity?

UNC Charlotte Website

HERC Job Board

Inside Higher Education

Circa (formerly known as Local JobNetwork)

Another Website

Agency Referral

Advertisement/Publication

Personal Referral

Other

Where did you learn about this posting?

(Open Ended Question)

Do you have professional experience working with Google Suite such as (Gmail, drive, sheets, etc.)? If so please describe your experience.

(Open Ended Question)

Do you have professional experience in personnel records management? If so, please explain your experience.

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae

Cover Letter / Letter of Interest

Optional Documents

Other Document

Other Document 2