Executive Assistant

University of Otago
January 31, 2023
Offerd Salary:$61,531 to $65,898
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A

Executive Assistant-2300116


• Salary + 6.75% Superannuation + 5 weeks annual leave. • Family friendly employer + on-site childcare providers. • On-going professional development opportunities. • Work in a stunning, historic campus location.

The role/Te mahi

We are seeking an experienced Executive Assistant to support the Deputy Vice- Chancellor (Academic). This busy role provides confidential and high-level secretarial and administrative support services, across a range of complex issues in the Academic Division.

You will be working as part of the Shared Services team, flexibly providing administrative services across the University. A strong customer service orientation and commitment to continuous improvement initiatives is critical to your success.

You will work as part of a small team of Executive Assistants based in the Clocktower, supporting each other, and contributing to the culture within the area.

Key responsibilities in this role include: • Being the first point of contact for the Deputy Vice-Chancellor (Academic). • Anticipating needs, analysing, and assessing requests in order to screen and prioritise urgent matters. • Troubleshooting and initiating actions to facilitate resolutions and problem solving. • Drafting, preparing, coordinating, and reviewing information, high-level communication, and documents on a range of matters. • High-level diary management, correspondence, meeting administration and organising travel arrangements.

Your skills and experience/Kā pūkeka me kā wheako

• Proven experience working in an administrative/secretarial role in a busy or complex environment. • Experience working for a senior manager/executive in an environment where confidentiality, judgement and discretion are paramount would be advantageous. • A passion for delivering exceptional service to customers. • An ongoing commitment to positive outcomes for our students, staff, and visitors. • Strong Microsoft Office skills. • Strong meeting administration skills. This role is responsible for a large number of committees. • The ability to proactively and supportively work within a team to create a positive culture. • Strong organisational skills and the ability to multitask.

Successful candidates will have the following attributes: • Professionalism. • Strong Communicator. • Multitasker. • Proactive/Problem-solver. • Calm under pressure. • Team Player.

About our team/Mō te tīma

Executive Assistant roles are part of the Shared Services Division, a team of highly skilled professional staff responsible for delivering an outstanding student and staff experience through high quality, effective service delivery to the University's internal and external customers.

Further details/Pūroko

This is a full-time, permanent position.

We offer competitive salary, five weeks' annual leave, a 6.75% superannuation scheme, and the ability to achieve real work/life balance. More information regarding employee benefits can be found here. Employee Benefits

Applications from candidates with Māori and Pacific backgrounds or strong competencies in these areas are warmly encouraged.

For further information regarding the role, please contact Andrea Vickery via the contact details below.


To submit your application (including CV and cover letter), please click the apply button. Applications quoting reference number 2300116 will close on Tuesday, 31 January 2023.

Additional Information

Contact: Andrea Vickery

Position details: Job Description

Further Information: Department Website

Create an email with a link to this vacancy: Create email

Location: About Dunedin

Primary Location


Employment Status


Salary Level and Range Level 5 (Range of Appointments $61,531 to $65,898, Top of Range $71,197)


Client Services (Corporate and Services)

Job Function


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