Executive Assistant to VP Marketing, Messaging and Engagement (S04508P)
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Please see Special Instructions for more details.
Applicants must include in their online resume the following information: 1)
Employment history: name of company, period employed (from month/year to
month/year), job title, summary of job duties and 2) Education: school name,
degree type, and major.
Posting Details
Position Information
Posting Number S04508P
Position Title Executive Assistant to VP Marketing, Messaging and Engagement
(S04508P)
Department VP Mktng, Msgn, & Engmnt
Location Arlington
Job Family Administrative Support
Position Status Full-time
Work Hours Standard
Work Schedule
Monday-Friday; 8:00am-5:00pm.
May require occasional travel, evening, and weekend duties
Open to External and Internal
FLSA
Salary Salary is commensurate based on qualifications and relevant
experience.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Job Summary
The Executive Assistant for the Vice President of Messaging, Marketing and
Engagement (MME) provides highly skilled administrative support service to
relieve the Vice President of a number of organizational decisions and serves
as the liaison for the senior staff and the department. Responsible for daily
office and budgetary management, correspondence, personnel matters, complex
level decisions, exercising initiative and independent judgment.
Essential Duties and Responsibilities
Oversees the department's budget management and planning.
Manages all agreement and contracts. Assist Vice President in monitoring
and vetting departmental expenditures.
Provides support to the senior staff in the management, monitoring and
planning of their division's budget.
Reviews and verifies for accuracy the monthly departmental statement of
accounts and ProCards expenditures.
Manages and oversees human resources affairs processes at departmental
level:
inception and planning of new additions, hiring and recruiting, new employee onboarding and employee separations. Serves as the department's liaison and the senior staff support in all personnel matters.
Organizes and prioritizes the Vice President's strategies.
Manage calendar and appointments as needed.
Coordinate meetings working directly with the offices of university's
leadership: president, provost, vice presidents, deans and other campus
leadership.
Responsible for daily office management, correspondence, and complex level
decisions; exercising initiative and independent judgment.
Oversee the overall operations of the department:
office space remodeling/additions, space relocation and inventory; collaborates with IT liaison in equipment inventory and replacement.
Facilitates and collaborates with the senior team in planning and
executing strategies; serve as a support to their administrative staff.
Provides support as needed to the Senior Advisor to the President for
External Engagement.
Manages the day-to-day work of the MME Coordinator for the successful
completion of programmatic implementation projects and meeting deadlines.
Other office needs and duties as needed.
Manage project & event deadlines and communications for the MME
department.
Coordinate catering, meeting logistics and agendas for events, staff meetings
and luncheons.
Performs other duties as assigned.
Use of a personal vehicle for work-related local travel will be needed.
Required Qualifications
Bachelor's degree with three (3) years upper level secretarial
experience or high school diploma with seven (7) years of increasingly
responsible administrative, secretarial and clerical or the equivalent
experience. Equivalent combination of relevant education and experience
may be substituted as appropriate.
Experience with accounts and budget management.
Excellent written, verbal and interpersonal communication skills.
Excellent analytical, organizational and time management skills.
Ability to maintain confidential information.
Ability to prioritize and organize multiple tasks and deadlines.
Ability to work effectively across University departments and units.
Preferred Qualifications
Familiarity with UT System policies and procedures.
Familiarity with the dynamics of higher education.
Outstanding knowledge of computer technology, including the ability to use
specialized software packages such as spreadsheets, word processing, and
database management.
Knowledge of digital tools and other office software applications and
demonstrated financial understanding of budget management.
Experience with PeopleSoft/UT Share.
Knowledge, skills and abilities:
High degree of professionalism and customer service.
Solid organizational skills and ability to set and meet appropriate
deadlines.
Detail-oriented with high attention to follow through.
Proficiency with Microsoft tools (Outlook, Excel, Word, and TEAMs).
Excellent written, verbal, and interpersonal communication skills.
Excellent analytical, organizational, and time management skills.
Working Conditions
Special Conditions for Eligibility
Working Title Executive Assistant to VP Marketing, Messaging and Engagement
EEO Statement
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women,
veterans and persons with disabilities are encouraged to apply. Additionally,
the University prohibits discrimination in employment on the basis of sexual
orientation. A criminal background check will be conducted on finalists. The
UTA is a tobacco free campus.
Posting Detail Information
Number of Vacancies 1
Desired Start Date
Open Date
Review Start Date
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted 3
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1)
Employment history: name of company, period employed (from month/year to
month/year), job title, summary of job duties and 2) Education: school name,
degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk ().
What is the highest level of education attained?
GED
High School Diploma
Associates Degree
Bachelor's Degree
Master's Degree
PhD
How many years of experience do you have in budget and financial management?
None/less than 3 years
3 to 4 years
5 to 6 years
7 years or more
How many years of experience do you have in administrative support?
None/less than 5 years
5 to 6 years
7 to 8 years
9 years or more
What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)? (Proficient is the highest skill level)
No skills/Basic
Intermediate
Advanced
Proficient
Documents Needed To Apply
Required Documents
Resume or CV
Cover/Interest Letter
Optional Documents
