Executive Assistant to the Deans of College of Business (S04787P)

University of Texas at Arlington
September 23, 2023
Offerd Salary:$65,000
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Executive Assistant to the Deans of College of Business (S04787P) Bookmark this Posting Print Preview Apply for this Job Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Posting Details

Position Information

Posting Number S04787P

Position Title Executive Assistant to the Deans of College of Business (S04787P) Department Business Location Arlington Job Family Administrative Support Position Status Full-time Work Hours Standard Work Schedule

Monday-Friday; 8:00am-5:00pm. May require extended work days.

Open to External and Internal FLSA Salary Salary is commensurate based on qualifications and relevant experience up to $65,000 Duration Funding expected to continue Pay Basis Monthly Benefits Eligible Yes Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link: https: // resources.uta.edu/hr/services/records/compensation-tools.php

Job Summary

Supports the six (6) College of Business (CoB) Deans, works independently performing a wide range of complex and confidential administrative, clerical support duties and coordinates/supervises internal and external functions. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Includes responsibility for executive office management as appropriate.

Essential Duties and Responsibilities

  • Develops, implements, and administers college office systems, operations, and procedures.
  • Interprets and communicates policies and processes.
  • Provides wide range of support to include: composing and editing letters, memoranda, and reports.
  • Reviews copy for the annual COB magazine.
  • Drafts copy for publication or reports.
  • Uses multiple technical applications including database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications.

  • Plans, organizes, coordinates, and supervises the execution of CoB internal and external events such as:

  • Business Week, Dean's Leadership Circle events, Macro-Economic Events, Faculty luncheons, alumni and donor receptions, Staff and Faculty Meetings etc.
  • Coordinates COB Commencement activities.

  • Responsible for creation and dissemination of monthly communication for the College of Business Advisory Board.

  • Coordinates, reviews, assesses, routes, answers and monitors follow up action on correspondence and phone calls.
  • Gathers and analyzes information required for administrative reporting.

  • Serves as principal administrative contact, liaison, and source of information with all CoB University constituents (faculty, staff, and students) and external contacts for six (6) deans.

  • Manages complex calendars, arranges for meetings, appointments, and travel arrangements.

  • Coordinates Deans' events including conferences and seminars.

  • Other duties as assigned.

  • Required Qualifications

  • Bachelor's Degree.
  • Three (3) years of work experience in a managerial/ Supervisory position.
  • Solid working knowledge of office processes and business policy development, and of related computer software and electronic communications tools.
  • Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.
  • Experience managing varied requirements with multiple deadlines required.
  • Experience planning and executing large events.
  • Ability to work across teams and with a variety of projects and constituencies.
  • Excellent oral and written communication skills.
  • Expertise in Microsoft Office Suite software.
  • Preferred Qualifications

  • Master's degree.
  • Five (5+) plus years related experience with proven office administration and customer service skills required.
  • Working Conditions

    Specific job requirements or physical location of some positions allocated to this classification may render the position security sensitive, and thereby subject to the provisions of section $51.215 Texas Education Code.

    Special Conditions for Eligibility Working Title Executive Assistant to the Dean CBC Requirement

    It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

    EEO Statement

    It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

    ADA Accommodations

    The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected].

    Posting Detail Information

    Number of Vacancies 1

    Desired Start Date Open Date Review Start Date Open Until Filled Minimum Number of References Required 2 Maximum Number of References Accepted 3 Special Instructions to Applicants

    Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

    Requirement Questions

    Required fields are indicated with an asterisk ().

  • What is the highest degree you have attained? (Please specify in your resume)
  • Associate's degree
  • Bachelor's degree
  • Master's degree or higher
  • None of the above
  • How many years of experience do you have planning and programming events?
  • None/less than 2 years
  • 2 to 3 years
  • 4 to 5 years
  • 6 years or more
  • How many years of supervisory experience do you have?
  • None/less than 1 year
  • 1 to 2 years
  • 3 to 4 years
  • 5 years or more
  • What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)? (Proficient is the highest skill level)
  • No skills/Basic
  • Intermediate
  • Advanced
  • Proficient
  • Documents Needed To Apply

    Required Documents

  • Resume or CV
  • Cover/Interest Letter
  • Optional Documents

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