Executive Assistant to the Dean - (23000519)
Description
The Executive Assistant (Event Coordinator) for the Dean of the College of Engineering will be responsible for administrative and operational matters for the Dean's office and staff. The incumbent will provide executive administrative support to the Dean's office, such as but not limited to coordinating the Dean's professional and community commitments, including travel, calendar, correspondence, calls, processing travel reimbursements, maintaining association memberships, and payment of dues. Manages projects such as local and out-of-town receptions, prepares correspondence and communications for staff and executive meeting schedules/agendas, and records and distributes minutes of such meetings. Works closely with the Associate Dean of Faculty Affairs in managing/organizing all faculty appointments and tenure and promotions. The Executive Assistant will indirectly oversee 5 Department Administrative Specialists, each of which supports their department chairs and faculty.
The Executive Assistant will also oversee college-wide events, including but not limited to: Senior Design, Engineer's Week, College Commencement Ceremonies for the Spring and Winter, Dean's Conferences, and Faculty Retreats. Performs other duties as assigned.
At Temple, you will find it easy to fit in while staying true to yourself. We value what makes each employee unique and strive to maintain a culture of diversity and inclusion. As an employee, you will enjoy our collaborative team-based culture that values innovation and creativity. Visit https: // careers.temple.edu/careers-temple to learn more about the benefits of working at Temple University.
Required Education & Experience: Bachelor's degree and at least two years of directly related experience in senior-level administrative support, event planning, and execution experience in a university setting. A combination of education and experience may be considered.
Required Skills & Abilities: Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Access. Excellent written/verbal communication skills and ability to proofread and edit. Strong organizational skills and ability to manage and organize complex documents. Ability to exercise sound judgment and work effectively under pressure. Must possess a demonstrated ability in project management and the ability to manage and prioritize various projects in a fast-paced environment independently. Excellent interpersonal skills and capacity to interact with people of all constituent groups . Demonstrates executive poise, presence, and demeanor; ability to lead by influencing. Demonstrated ability to execute successful events and experiences for a variety of audiences. Ability to balance multiple tasks and provide appropriate follow-up services. Demonstrated customer service skills.
This position requires a background check.
Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.
In accordance with the City of Philadelphia's COVID-19 mandate, all Temple University students, faculty, staff, and contractors must be fully vaccinated before receiving authorization to work unless they have a medical or religious exemption approved by the University. An individual is considered fully vaccinated two (2) weeks following the second dose of the Pfizer or Moderna vaccine or two (2) weeks following a single dose of the Johnson & Johnson vaccine. Individuals who do not meet the University's vaccination or exemption requirement will be prohibited from working until proof of full vaccination or an exemption is requested and approved. For more information, visit the University's Vaccines web page at https: // www. temple.edu/coronavirus/vaccines.
Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.
To obtain additional information about Temple University please visit our website at www. temple.edu.
Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety and can be found at: https: // safety.temple.edu/reports-logs/annual-security-report
You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.
Primary Location: Pennsylvania-Philadelphia-Main Campus-Engineering
Job: Staff
Schedule: Full-time
Shift: Day Job
Employee Status: Regular