Executive Assistant I

Position Details

Position Information

Internal Posting?

Posting Number SP003843P Position Title Executive Assistant I Division/College College of Agricultural & Life Sciences Department College of Agricultural & Life Sciences Location Moscow Posting Context Statement Position Overview

This position performs complex support duties for an administrator with a high degree of professionalism and adherence to strict confidentiality standards. Responsibilities include performing specialized administrative support including scheduling and coordinating meetings and appointments; making travel arrangements; researching, writing, and compiling data for reports and studies; preparing confidential reports and correspondence; and supporting planning and implementation of programs, special projects, and activities for which the administrator is responsible. The position may serve as front-line point of contact for the office.

Duties may include:

Administrative and operational support:

Maintain calendars, databases, confidential records and systems

Provide administrative and logistical support

Coordinate office operations and administrative functions; may monitor staff work activities

May provide support for financial and/or personnel processes

Project and initiative support:

Distribute agendas, take notes, compile and distribute material, document task assignments

Develop and maintain positive liaison relationships with various offices, customers and stakeholders including internal boards, committees and/or councils which the administrator participates in, leads and/or sponsors

Support the strategic planning process

Information gathering and reporting:

Review and screen incoming/outgoing correspondence and phone calls, referring as needed

Research and compile information for communications such as talking points, speech scripts, responses to correspondence and presentations

Coordinate collection of data and materials for reports, records, and other administrative documents

Other duties as assigned

Unit URL

CALS Administrative Services supports the college in personnel and financial operations. This position serves as an Affirmative Action Coordinator and works closely with units/departments to provide administrative oversight, communication and interaction to support staff in personnel processes. The position also works closely with central UI offices to research processes/procedures and provide interpretation and recommendations to assist administrators, departments and supervisors.

https: // www. uidaho.edu/cals

Position Qualifications

Required Experience

Three years providing administrative or business operations support

Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials

Using computer software and applications for word processing, developing spreadsheets, email and internet research

Required Education

High School Diploma or equivalent

Required Other Additional Preferred

Bachelor's degree in related area and 3+ years of related work experience

Experience: using Banner system; working in an academic setting

Ability to work and communicate effectively with a variety of professionals, including faculty and other professionals in the private and public sectors; work effectively and efficiently with little or no supervision; must be able to make decisions independently and/or seek advice from appropriate personnel

Experience researching, interpreting and applying laws, rules, regulations, policies and procedures; developing, recommending, and evaluating program procedures and recommending changes; developing technical written materials such as policies, technical manuals or rules/regulations; providing technical program assistance and liaison with customer/provider groups; devising solutions to problems; writing concise reports

Experience with hiring practices, equal employment opportunity/affirmative action concepts and legal requirements

Experience in program planning and implementation; designing and conducting training programs; accounting principles and practices

Experience communicating in writing with a diverse audience; developing and maintaining a good working relationship with diverse individuals from varying cultural and socio-economic backgrounds at all organizational levels

Experience analyzing and computing salary information

Familiarity with the land-grant institution and Extension system

Physical Requirements & Working Conditions Degree Requirement N/A: No degree requirement

Posting Information

FLSA Status Overtime Eligible

Employee Category Classified Pay Range $23.04 per hour or higher depending on experience Type of Appointment Fiscal Year FTE

1.0

Full Time/Part Time Full Time Funding This position is contingent upon the continuation of work and/or funding. A visa sponsorship is available for the position listed in this vacancy. No Posting Date 03/20/2023 Closing Date Open Until Filled Yes Special Instructions to Applicants

This posting will remain open until filled. Applications will be reviewed on an ongoing basis.

IMPORTANT: To be considered, your “Letter of Qualification” must address EACH of the required qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume WILL NOT be accepted as a substitute for submitting a Letter of Qualification.

Applicant Resources https: // www. uidaho.edu/human- resources/careers/applicant-resources Background Check Statement

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

EEO Statement

The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

Applicant Documents

Required Documents

Resume/CV

Letter of Qualification

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk ().

How did you hear about this employment opportunity?

AcademicCareers.com

Academic Keys

Association of Public and Land Grant Universities (APLU)

Chronicle of Higher Education

Craig's List

Department of Labor/Job Service including Job Central or Idaho Works

Diverse: Issues in Higher Education

Facebook

Higheredjobs.com

Higher Education Recruitment Consortium (HERC)

HireEd/Academic Impressions

Indeed.com

Inside Higher Ed

LinkedIn

National Association of State Universities and Land-Grant Colleges (website)

Newspaper

Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)

Veterans in Higher Ed

Word of Mouth

Other Advertising Venue

University of Idaho Website

University of Idaho Daily Register

University of Idaho Employee

Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.

(Open Ended Question)