Executive Administrator

University of Melbourne
February 21, 2023
Offerd Salary:$76,886 - $88,312
Working address:N/A
Contract Type:Fixed-term for 12 mo
Working Time:Part time
Working type:N/A
Ref info:N/A
Executive Administrator

Job no: 0057172 Location: Parkville Role type: Part-time (0.5 FTE); Fixed-term for 12 months Faculty: Faculty of Medicine, Dentistry and Health Sciences Department/School: Department of Clinical Pathology, Melbourne Medical School Salary: UOM 5 – $76,886 - $88,312 p.a (pro rata for part-time) plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

About - the Department of Clinical Pathology

The Department of Clinical Pathology focuses on graduate learning and teaching, research and engagement in the clinical discipline of pathology. The Department is located at the Parkville campus with offices in the state-of- the-art Victorian Comprehensive Cancer Centre (VCCC) building. The Department of Clinical Pathology collaborates broadly with other Departments, Centres, Schools and Faculties of the University of Melbourne, health services and medical research institutes to generate new knowledge in cancer research to improve the outcomes of patients.

About the Role

The Executive Administrator position provides high-level administrative and operational support to the Department of Clinical Pathology. The role will primarily provide executive support to the Head of Department of Clinical Pathology, who is also the Deputy Head of Melbourne Medical School (MMS).

Responsibilities include:

  • Provide Executive Assistant support to the Head of Department/Deputy Head of MMS and internal stakeholders with tasks including diary management, arranging travel and assisting with presentations and reports.
  • Disseminate relevant information to the Department and maintain email lists.
  • Provide secretariat duties for Departmental committees, including scheduling, venue & catering bookings, arranging agendas and minute- taking. Follow up on action items and collate papers and information for distribution as required.
  • Prepare and coordinate HR paperwork for new positions, casuals and Honorary positions, coordinate academic promotions and annual and triennial performance review paperwork.
  • Finance tasks include procurement and payment of operational invoices and credit card reconciliations.
  • About You You are highly organised with a strong attention to detail and commitment to accuracy. Your high-level interpersonal skills allow you to interact positively and discreetly where required with staff and students from a broad range of backgrounds. You thrive in a busy environment where you can effectively manage competing deadlines and priorities to see tasks to completion.

    You will also have:

  • Undergraduate qualifications in a relevant discipline and/or equivalent mix of education and relevant experience.
  • Demonstrated administration skills with high attention to detail and commitment to accuracy.
  • To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

    Please note working in a hospital requires the incumbent to comply with Government Healthcare vaccination requirements – currently requiring 3 COVID-19 vaccinations (2 plus booster).

    About the University The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

    Benefits of Working with Us In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

  • Flexible working arrangements, generous personal, parental and cultural leave
  • Competitive remuneration, 17% super, salary packaging and leave loading
  • Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
  • Discounts on a wide range of products and services including Myki cards and Qantas Club
  • Career development opportunities and 25% off graduate courses for staff and their immediate families
  • To find out more, visit https: // about.unimelb.edu.au/careers/staff-benefits.

    Be Yourself We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

    Join Us! If you feel this role is right for you, please submit your application including a brief cover letter, your resume and your responses against the selection criteria^ (found in the Position Description) for the role.

    We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact us at [email protected]

    Advertised: 31 Jan 2023 12:05 AM AUS Eastern Daylight Time

    Applications close: 21 Feb 2023 11:55 PM AUS Eastern Daylight Time

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