Executive Administrative Assistant

Des Moines University
March 17, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Negotigation
Working type:N/A
Ref info:N/A
Executive Administrative Assistant

Apply now Job no: 492657 Work type: FT Location: Des Moines Categories: Staff

At DMU you will make a meaningful contribution to the dynamic future of Medicine and Health Sciences. DMU is seeking an Executive Administrative Assistant who will serve as the primary point of contact for internal and external constituencies, provides comprehensive day-to-day administrative and operational support on all matters pertaining to the Office of the President/CEO, and serves as a liaison to the board of trustees and executive leadership team. Reporting directly to the President/CEO.

This dynamic role requires a self-motivated team player who exercises sound judgment, fosters positive relationships in all interactions, and balances multiple priorities with the highest integrity, mutual respect, and confidentiality.

This is a great opportunity to join DMU as we build and prepare for our new innovative campus launch in West Des Moines in summer 2023!

What you'll do:

  • Executive Support
  • Manages office operations and workflow, including all incoming and outgoing communications, answering phones, responding to emails, scheduling meetings, greeting visitors, preparing reports & budgets, and maintaining office records.
  • Oversees a highly active calendar of appointments; sometimes prepares confidential correspondence; arranges travel itineraries, agendas, conferences, events, speaking engagements, and expense reimbursements.
  • Balances multiple priorities in conjunction with the Chief of Staff (COS) and proactively follows through on projects to successful completion; meets critical deadlines using independent judgment with minimal supervision.
  • Compiles data and information and assists with designing presentation materials using tools such as Excel and PowerPoint. Responsible for planning, communications, editing, and disseminating essential documents and presentations.
  • What we're looking for:

  • Bachelor's degree required.
  • Five years of experience supporting C-level executives, preferably in higher education.
  • Experience in non-profit sector desirable.
  • Willingness and ability to accompany the President/CEO at events, speaking engagements, and media appearances that sometimes occur in the evenings and on weekends.
  • Total Rewards:

    Our employees are what make DMU special, so we treat them well! Our Total Rewards reflect this commitment. Qualified faculty and staff enjoy 90% employer-paid medical, 10% retirement match, flexible work arrangements, community service time, tuition assistance, professional development funding, and access to wellness facilities with programs that promote a well-balanced lifestyle. Visit www. dmu.edu/employment to learn more about our benefits.

    About DMU:

    Founded in 1898, Des Moines University is a premier medical and health sciences institution comprising three colleges– College of Osteopathic Medicine, College of Podiatric Medicine and Surgery, and College of Health Sciences – offering nine graduate degree programs. Join us as we impact the future of medicine and healthcare in our new state-of-the-art campus opening in West Des Moines in 2023.

    Required Documents:

    Resume, cover letter, and contact information for three professional references required at time of online submission. Apply at www. dmu.edu/employment.

    Department: Office of the President

    Status: Exempt

    Work Schedule: Monday thru Friday 9:00 a.m. - 5:00 p.m.

    Position Description

    Advertised: 09 Jan 2023 Central Standard Time Applications close: Open Until Filled

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