Events Specialist

Position Information

Position Information

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Job Title Events Specialist Job Description

The primary purpose of the Events Specialist role is to professionally and proficiently manage all administrative, promotional, operational, and evaluative aspects of events sponsored by the Hesburgh Libraries and select events held within Hesburgh Library that may be sponsored by other University units. This includes communicating well and effectively with a broad range of stakeholders, including customers, vendors, and venues; coordinating public events such as conferences, public lectures, workshops, and panels; coordinating, internal events such as Advisory Council meetings, National Library Workers Day and other gatherings of library faculty and staff, and other campus events.

Duties include:

Event Planning, Management, and Execution On behalf of the Office of the Edward H. Arnold Dean, Hesburgh Libraries and University of Notre Dame Press:

The Events Specialist plans, manages, leads, executes, and evaluates the success of all aspects of campus, national, and international events of varying size and scale that are sponsored by the Hesburgh Libraries.

The Events Specialist also plans, manages, leads, executes, and evaluates the success of select events held within the Hesburgh Library facility or other Libraries' controlled properties that may be sponsored by other University units.

The role independently plans, coordinates logistics, and lead the execution as necessary on behalf of the Dean's Office, at all time ensuring excellence, continuity, contingency planning, and fiscal compliance and prudence.

Annual Hesburgh Libraries' events will include, but are not limited to, Advisory Council meetings, Dissertation and Thesis Camps, GIS Day, Hackathon, Grand Openings of newly renovated spaces (like the Lou and Beth Holtz Family Grand Reading Room), collaborations with Shamrock Series events, National Library Workers Day events, symposia and conferences, and new hire onboarding.

The Events Specialist will coordinate or manage space, audio-visual, information technology, food and drink, and all contractual and vendor relationships associated with these events.

The Events Specialist will attend these events to ensure they are executed according to the developed plan and will troubleshoot as necessary to ensure a successful event.

Work in this category will require coordination with other campus stakeholders, including the University's Office of the President, Office of the Provost, and University Enterprises & Events.

The Events Specialist will will have the authority to resolve problems independently, always remaining in fiscal, political, and strategic alignment with the Hesburgh Libraries Executive Team (HLET).

Event evaluation and, documentation, follow-up. The Events Specialist will work closely with the Advisor to the Dean to develop a full calendar of events and logistics that accompany each event; they will be responsible for evaluating each event with other library collaborators in order to assess success both quantitatively and qualitatively. This will involve outreach to collaborators and participants. The Events Specialist is expected to develop standard operating procedures for each event to ensure excellence and continuity. They will also ensure full budgetary compliance.

Other Contributions

Performs activities that expand knowledge and abilities in ways that positively impact her or his performance, service to the Hesburgh Libraries, the University of Notre Dame, or her or his primary profession

Maintains or improves skills through an annual program of professional development that directly advances the mission, vision, and aspirations of the Hesburgh Libraries

Performs any other duties as necessary to advance the mission, vision, and aspirations of the Hesburgh Libraries

Minimum Qualifications

Bachelor's degree 3 to 4 years experience

Preferred Qualifications Special Instructions to Applicants Department Hesburgh Libraries (28120) Department Website library.nd.edu Family / Sub-Family General Admin / Events Planning Career Stream/Level EIC 1 Associate Department Hiring Pay Range $45,000 - $55,000 Pay ID Semi-Monthly FLSA Status S1 - FT Exempt Job Category Service/Maintenance Job Type Full-time Schedule: Days of Week & Hours

8;00 am – 5:00 pm, Monday – Friday

Schedule: Hours/Week 40 Schedule: # of months 12

Posting Detail Information

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and others that will enhance our community. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

Posting Detail Information

Job Posting Date (Campus) 01/12/2023

Job Posting Date (Public) 01/12/2023 Job Closing Date 01/30/2023 Posting Type Open To All Applicants Posting Number S23614 Quick Link for Internal Postings https: // jobs.nd.edu/postings/29337

Supplemental Questions

Required fields are indicated with an asterisk ().

What is the highest level of education you have attained?

No Response

High School Diploma

Associate Degree

Bachelor Degree

Master Degree

Ph.D.

Documents Needed to Apply

Required Documents

Resume

Cover Letter

Optional Documents

Other 1