Events and Communication Coordinator

University of Queensland
December 06, 2022
Offerd Salary:$82,399 - $88,503
Working address:N/A
Contract Type:fixed term opportuni
Working Time:Full time
Working type:N/A
Job Ref.:N/A
  • Full-time fixed term opportunity until December 2023

  • HEW 6 role - $82,399 - $88,503 plus 17% superannuation

  • Closing date – Tuesday 6 December 2022 at 11:00PM AEST (R-18688)

  • About This Opportunity

    The Events and Communication Coordinator is responsible for managing (planning, organising, promoting, implementing, and reviewing) cyber security awareness activities, including events, workshops, seminars, webinars, and training. They will also manage the cyber security awareness communications to deliver clear, effective, and brand consistent messaging to improve the cyber security culture at UQ.

    Key responsibilities include, but are not limited to:

  • End to end organisation of a range of events, workshops, seminars, webinars, including organising presenters/speakers, creating event content, coordinating room and catering bookings, managing promotional communications, creating promotional materials, organising merchandise, and undertaking post event debriefs, surveys and reports.

  • Organise training (in-person and via video conferencing), including liaising with trainers, managing promotional communications, coordinating room and catering bookings and collating post training feedback.

  • Develop and maintain the cyber security and associated websites, including identifying and creating new content, updating existing content, ensuring currency and accuracy.

  • Develop and deliver cyber security awareness campaigns.

  • Prepare content (write, edit and graphic design) to build and manage a central repository of cyber security awareness materials and information.

  • Support with running the cyber security awareness training platform, including engagement with different areas of the University to promote usage of the platform.

  • Assist in the preparation of content for the cyber champions meetings, including organising presenters.

  • Create and deliver internal communications.

  • Champion cyber security best practices.

  • Build collaborative relationships with key stakeholders.

  • Apply brand management values to ensure everything aligns with the UQ brand and messaging.

  • Complete general administration, including raising and receiving purchase orders, taking minutes.

  • When required, provide support to the Cyber Security Improvements team.

  • Any other duties as reasonably directed by your supervisor.

  • This role is subject to the University's Code of Conduct.

    Why work for UQ?

  • Be part of a UQ community that is dedicated to the UQ vision, mission and values, of Creativity, Excellence, Truth, Integrity, Courage, Respect and inclusivity

  • Our core purpose is to deliver for the public good through excellence in education, research and engagement with our communities and partners: local, national, and global.

  • UQ values equity, diversity and inclusion, and seeks to reflect the broader community by attracting and retaining high-quality staff from a range of backgrounds.

  • UQ's innovations have made and continue to make genuinely life-changing advances.

  • What benefits do we offer?

  • Unparalleled opportunities to learn and accelerate career development.

  • A creative and collaborative team environment of leading academic and professional staff.

  • 26 weeks of full pay for parental leave or 14 weeks of full pay for primary caregiver leave.

  • In addition to 20 days per annum of annual/recreation leave (pro rata for part-time team members), you will also receive a leave loading of 17.5%.

  • Unlimited access to University Learning resources and Libraries.

  • Flexible work arrangements allow you to vary your work arrangements to provide greater flexibility to balance your personal and professional lives.

  • A range of salary packaging options are available to you, including superannuation, portable electronic devices, professional association membership fees or subscriptions, bus travel, airport lounge membership etc

  • Benefits program for personal leisure travel. Visit UQ's Personal Travel Benefits page to find out more.

  • Access to physical and mental health support.

  • A range of on-site services are available at our campuses. Depending on your work location, this may include on-site gym, pool, bookshop, childcare, health service, food outlets, bank, post office, etc.

  • Superannuation of 17%. Find out more about superannuation at UQ.

  • About You

    To be successful in this role you will have strong planning, organisational and time management skills, including the ability to manage multiple projects and prioritise workload, you will have the following

    Essential criteria:

  • An undergraduate degree, preferably in event management, communications or a relevant discipline; or an equivalent combination of relevant experience and/or education/training.

  • Experience in event planning and delivery of in-person and virtual events.

  • Exceptional writing skills with the ability to generate engaging and accurate content.

  • Great attention to detail, work ethic with high level of enthusiasm to produce events of exceptional quality.

  • High level computer skills and ability to demonstrate experience with Microsoft Office Suite, Adobe InDesign, and online event management systems such as EventBrite.

  • Experience in website design, content creation and maintenance using the University's Drupal website Content Management System.

  • High level interpersonal skills with an ability to communicate clearly with subject matter experts, technical staff and university stakeholders at all levels.

  • Ability to take initiative, but also to work co-operatively and collaboratively.

  • What We Can Offer

    This is a Full-time Fixed-term position through to 31 December 2023 at HEW Level 6.

    The full-time equivalent base salary will be in the range $82,399 - $88,503 plus super of up to 17%. The total FTE package will be in the range $96,407 - $103,549 per annum.

    For further information about UQ's benefits, please visit Why Work at UQ and review The University of Queensland's Enterprise Bargaining Agreement 2018-2021.


    To discuss this role please contact Claire Wilson at

    For application queries, please contact stating the job reference number in the subject line.

    Want to Apply?

    All applicants must supply the following documents for your application to be considered:

  • Cover letter addressing the ‘About You' section

  • Resume

  • To satisfy pre-requisite questions and ensure your application can be considered in full, all candidates must apply via the UQ Careers portal by the job closing deadline or will not be accepted.

    Please note that you will be asked to add all documents into the one upload box labelled ‘resume', which is step one of the application form.

    Other Information

    Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.

    Background Checks : All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.

    At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion. We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in our broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Accessibility requirements and/or adjustments can be directed to

    If you are a current employee of the University, or hold an unpaid or affiliate appointment with the University, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

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