Events Administration Officer

Bond University
July 07, 2024
Offerd Salary:$ 69,843
Working address:N/A
Contract Type:Fixed Term for 2 yea
Working Time:Full time
Working type:N/A
Ref info:N/A

Events Administration Officer

Full-time, Fixed Term for 2 years
Reference number: 117529765

About the position

As Australia's first private University, Bond University based at Robina, Gold Coast seeks to be recognised internationally as a leading independent university, imbued with a spirit to innovate, a commitment to influence and a dedication to inspire tomorrow's professionals who share a personalised and transformational student experience.

  • Supportive and collaborative work environment that values diversity, equity, and inclusion
  • Work in an environment that values continuous learning and career success.
  • Work alongside passionate professionals who value teamwork and cooperation
Events Administration Officer
Campus Life 
Full-time, Fixed Term for two years

Position Reference No: 117529767

Join Australia’s number one University for student experience*, and enjoy staff benefits including:

  • Free staff car parking
  • 36.75 hour standard work week
  • Access to flexible work/work from home arrangements#
  • Up to 18/26 weeks of parental leave#
  • Salary packaging options for FBT and Non-FBT items#
  • 17.5% of base salary leave loading
  • Staff wellbeing program
  • Free & Confidential Employee Assistance Program available for all staff
  • Study assistance for staff and dependents#
  • Corporate health and finance discounts
  • Onsite Medical Centre and Counselling Services
  • Onsite Sports Centre including gym, fitness classes and pool#

About the Position

We are seeking a highly organised and proactive Events Administration Officer to provide comprehensive administrative support to the Events General Manager and Events Team.

The ideal candidate will be proficient in multitasking, exceptional communication skills, and a detail-oriented approach to manage a variety of administrative and finance functions effectively.

Key Responsibilities will include:

  • Providing administrative support for event related duties to include confirmation of event details, compilation of event agreements, processing event finances, reporting and office management.
  • Assisting and supporting the procurement and management of the merchandise portfolio, dispatch of orders, monitoring stock levels, procurement of new products.
  • Monitoring the generic email inbox and manage event requests and bookings.
  • Managing incoming calls and enquires on central phone line.
  • Coordinating reports, documentation and follow-ups from meetings
  • Raising purchase orders and follow up on POs/invoices.
  • Handling expense claims and reconcile credit card transactions.

About the person

The ideal applicant will have:

  • Proven experience in an administrative support role, ideally with exposure to events and the hospitality industry in addition to finance and office management functions.¬†
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organisational and time management skills.
  • Strong communication and interpersonal skills.
  • Ability to handle multiple tasks and prioritise effectively.
  • Experience with event/venue management software will be highly regarded.¬†

Salary details

The salary for the position commences at $ 69,843.17 per annum, plus 12% superannuation. Applications will also be considered from candidates seeking a part-time appointment at a minimum 0.8 FTE, salary pro-rata based on FTE.

Please note: The fixed term of this employment contract will be for up to two years, with twelve months' probation. The prospect of conversion to a continuing employment contract will be discussed at the end of the contract term.

Additional information

Position-related enquiries can be directed to Mair√©ad Courtney, General Manager - Events at 07 5595 1042 or [email protected]

Application and submission details

For further details regarding this appointment, please reference the Position Description and Selection Criteria.

Applicants can apply using the Apply Now button.  All candidates are required to register online via our candidate portal prior to submitting an application. We request that you submit the necessary supporting documents to support your online application. These documents should include your Curriculum Vitae/Resume and a Cover Letter addressing the Selection Criteria outlined in the Position Description above.

For current Bond University staff, apply directly via HR Connect, log in with staff credentials, from the Home dashboard select Careers, select the role and apply.

If you require any assistance with your application submission, please visit Applying for jobs at Bond.

Applications close: 5:00pm, Sunday, 7th July 2024

Applicants must have current work rights in Australia at the time of application. This status will be verified as part of the recruitment process.

Please note, the successful applicant will be required to produce a certified copy of their highest qualification received prior to commencement of duty.

Conditions of employment are offered under a Bond Workplace Agreement (BWA).

Bond University is an equal opportunity employer, and we encourage our students and staff to respect individuality and diversity. In line with Bond University’s values, people from diverse backgrounds, women, Aboriginal and Torres Strait Islander people, people who identify as LGBTIQ+, and people with a disability are encouraged to apply for positions at the University.

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*Good Universities Guide 2006-2022

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