Event Technology Coordinator

Event Technology Coordinator

Category: Professional Subscribe: Department: Campus Center - 05012 Locations: Albany, NY Posted: Jan 4, 2023 Closes: Open Until Filled Type: Full-time Ref. No.: P22-24138 Position ID: 157471

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About University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research and public service engages a diverse student body of approximately 17,000 students in nine schools and colleges across three campuses.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City and the Adirondacks.

Job Description:

The Campus Center at the University at Albany seeks an Event Technology Coordinator to aid in establishing better lines of communication with faculty, staff, and students to facilitate smooth event management. The Campus Center is the premiere space for events, workshops, meetings, conferences, and informal gatherings, delivering on event priorities related to quality customer care is essential for the end user's experience. The Coordinator will work with campus constituencies to design a logistical plan that will outline their sound and technological needs for their particular event. The Coordinator will have responsibility for the department's sound and technology equipment, communicating with groups around their needs, as well as overseeing the website, social media accounts, and marketing. The incumbent individual would also help to train and certify our current student technical team.

Primary Responsibilities:

Work with clients on all details of their meetings, ensuring all services are present, proper technology is in place and the configuration is to their specifications.

Establish better lines of communication with faculty, staff, and students, which will help in the smooth facilitation of event management. This communication includes phone, email, and regular mail.

Provide leadership, motivation, direction, and support to the Student Technical Services Team.

Onsite equipment inspections, supervision, and managing events.

Review all incoming Campus Center reservation requests, examining them for potential time conflicts, technical requirements, and logistical requirements (staff, space usage, etc.).

Have a thorough working knowledge of AV equipment setup, operation, and breakdown.

Assist with support for multi-media broadcasting, and hybrid or virtual events.

Carry out regular preventative room checks, ensuring all equipment functions correctly in accordance with the room check procedure. Be able to properly test and diagnose audio/video equipment and make appropriate repairs if necessary.

Requirements:

Minimum Qualifications:

Associate's degree from a college or university accredited by the U.S. Department of Education or an internationally recognized accrediting organization

1-2 years of professional experience in a related field

Ability to set up and troubleshoot Audio/Visual equipment, including an understanding of laptop computer video output functions and how they interface with projectors and smart TV's

Must be able to work as a team player while also able to work independently

Must be able to position self to install/troubleshoot equipment, including underneath desks/lecterns

Must be able to move Audio/Visual equipment weighing up to 40 pounds

Must be able to remain in a stationary position during events, which may last up to 2 hours

Must be able to demonstrate the ability to work with and in a multicultural environment

Preferred Qualifications:

Bachelor's degree from a college or university accredited by the U.S. Department of Education or an internationally recognized accrediting organization

Additional Information:

Professional Rank and Salary Range: Student Union Associate, SL2

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format PDF by clicking this link https:// police.albany.edu/ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via https:// albany.interviewexchange.com/candapply.jsp?JOBID=157471

Application Instructions:

Applicants MUST submit the following documents:

Resume/CV

Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications

Contact information for three professional references

Note: After submitting your resume/CV, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

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This posting will remain open until the position is filled.