Event Services Assistant, Special Events and Scheduling - N23016N1

University of Southern Indiana
March 17, 2023
Offerd Salary:$13.78
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
Working type:N/A
Ref info:N/A
Posting Details

Position Information

Job Title Event Services Assistant, Special Events and Scheduling - N23016N1

Full-time or Part-time? Full Time

Position Summary Information

Job Summary

The University of Southern Indiana seeks applicants for an Event Services Assistant in Special Events and Scheduling.

Essential Functions include:

  • Supervise events by checking facility rooms prior to events to ensure appropriate room set up, audio visual equipment, and all related services, as specified by the responsible event planner, are on schedule.
  • Greet client/partner prior to the event to ensure guest satisfaction and be available during the event to respond to event needs.
  • Provide onsite support for the University Center including, but not limited to, communicating relevant information to building occupants, confirming scheduled services are in place, troubleshooting audio visual equipment problems, and ensuring proper emergency and event signage are in appropriate locations.
  • Assist Event Services Supervisor in the daily supervision of student workers.
  • Ensure all policies and procedures relevant to guest safety are followed including, but not limited to, communication of relevant emergency information to building occupants in the event of emergency evacuation, shelter in place situations, confirmation that room set ups comply with ADA guidelines and adherence to fire code regulations.
  • Coordinate the placement, and removal of outdoor directional signs for events as requested by event planners.
  • Essential Knowledge and Skills

  • High school diploma or GED required. Two years' work experience or an equivalent combination of education and experience required. Experience in event planning, support or coordinating multiple projects, hotel, or restaurant event support highly preferred.
  • Demonstrated ability to exercise discretion in decision making with the ability to make independent judgments, especially in time sensitive situations
  • Ability to work effectively with a diverse group of individuals
  • Strong commitment to customer service with excellent verbal and written communication skills required; ability to communicate effectively in person, electronically, and by telephone required
  • Ability to successfully execute events under specified time frames required
  • Exceptional organization and time management skills with keen attention to detail and the ability to handle multiple tasks at once required
  • Competency with all Microsoft Office applications and ability to learn other applications as needed, such as Event Management System scheduling software and Social Tables room design software.
  • Basic knowledge of audio/visual equipment such as laptops, projectors, and microphones preferred
  • Valid driver's license required
  • This full-time position works on campus for 37.5 hours per week from 12:00 p.m. to 8:30 p.m.

    Click “Apply for this job” near the top right of this page to complete an application and upload application materials. Application materials should include:

  • A cover letter
  • A resume
  • $13.78 per hour

    Authorization to Work in the United States

    USI will not sponsor an employment-related visa for this position.

    Pre-Employment Screening

    A background check will be required for employment in this position.

    Interview Accommodations

    Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at [email protected] or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at [email protected] or (812) 464-1815.

    EEO Statement

    The University of Southern Indiana is an EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.

    Posting Specific Questions

    Required fields are indicated with an asterisk ().

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  • USI Website
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  • Please provide specific details if you selected "Other"
  • (Open Ended Question)

  • Please provide date and location if you selected "Job Fair"
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    Applicant Documents

    Required Documents

  • Cover Letter or Letter of Application
  • Resume/Curriculum Vitae
  • Optional Documents

  • Unofficial Transcripts
  • Professional References Contact Information
  • Other Documents 1
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