Posting Details
Position Information
Job Title Event Services Assistant, Special Events and Scheduling - N23016N1
Full-time or Part-time? Full Time
Position Summary Information
Job Summary
The University of Southern Indiana seeks applicants for an Event Services
Assistant in Special Events and Scheduling.
Essential Functions include:
Supervise events by checking facility rooms prior to events to ensure
appropriate room set up, audio visual equipment, and all related services,
as specified by the responsible event planner, are on schedule.
Greet client/partner prior to the event to ensure guest satisfaction and
be available during the event to respond to event needs.
Provide onsite support for the University Center including, but not
limited to, communicating relevant information to building occupants,
confirming scheduled services are in place, troubleshooting audio visual
equipment problems, and ensuring proper emergency and event signage are in
appropriate locations.
Assist Event Services Supervisor in the daily supervision of student
workers.
Ensure all policies and procedures relevant to guest safety are followed
including, but not limited to, communication of relevant emergency
information to building occupants in the event of emergency evacuation,
shelter in place situations, confirmation that room set ups comply with
ADA guidelines and adherence to fire code regulations.
Coordinate the placement, and removal of outdoor directional signs for
events as requested by event planners.
Essential Knowledge and Skills
High school diploma or GED required. Two years' work experience or an
equivalent combination of education and experience required. Experience in
event planning, support or coordinating multiple projects, hotel, or
restaurant event support highly preferred.
Demonstrated ability to exercise discretion in decision making with the
ability to make independent judgments, especially in time sensitive
situations
Ability to work effectively with a diverse group of individuals
Strong commitment to customer service with excellent verbal and written
communication skills required; ability to communicate effectively in
person, electronically, and by telephone required
Ability to successfully execute events under specified time frames
required
Exceptional organization and time management skills with keen attention to
detail and the ability to handle multiple tasks at once required
Competency with all Microsoft Office applications and ability to learn
other applications as needed, such as Event Management System scheduling
software and Social Tables room design software.
Basic knowledge of audio/visual equipment such as laptops, projectors, and
microphones preferred
Valid driver's license required
This full-time position works on campus for 37.5 hours per week from 12:00
p.m. to 8:30 p.m.
Click “Apply for this job” near the top right of this page to complete an
application and upload application materials. Application materials should
include:
A cover letter
A resume
$13.78 per hour
Authorization to Work in the United States
USI will not sponsor an employment-related visa for this position.
Pre-Employment Screening
A background check will be required for employment in this position.
Interview Accommodations
Persons with disabilities requiring accommodations in the application and
interview process please contact the manager of Employment at
[email protected] or (812) 464-1840. Contacting the manager of Employment
is intended for use in seeking disability-related accommodations only. For
general applicant inquiries, contact Human Resources at [email protected] or
(812) 464-1815.
EEO Statement
The University of Southern Indiana is an EEO/AA employer. All individuals
including minorities, women, individuals with disabilities and veterans are
encouraged to apply.
Posting Specific Questions
Required fields are indicated with an asterisk ().
How did you learn of this employment opportunity?
The Chronicle of Higher Education
HigherEdJobs
Indeed Ad
Indeed Message from HR
LinkedIn
Facebook
Monster
Job Fair
USI Website
MyUSI
Employee Referral
USI Student Referral
Friend
Employee Transfer
Walk-In
Unknown
Other
Please provide specific details if you selected "Other"
(Open Ended Question)
Please provide date and location if you selected "Job Fair"
(Open Ended Question)
Applicant Documents
Required Documents
Cover Letter or Letter of Application
Resume/Curriculum Vitae
Optional Documents
Unofficial Transcripts
Professional References Contact Information
Other Documents 1
