Posting Details
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Posting Details (Default Section)
Posting Number: 20233766S
Position Title: Event Planner - The Inn at Villanova University
Position Type: Staff
Location: Villanova, PA
Recruitment Type: Internal/External Applicants
Work Schedule: full-time/12-months
Avg Hours Week
Department: 507-Inn at Villanova University
Position Summary:
The Event Planner will report to the Director of Events and Villanova Sales
and assist the entire Sales Department in delivering a comprehensive and
cohesive quality experience for all clients of The Inn at Villanova
University. Planning, administering and executing events related but not
limited to Corporate Events, Social Events and Villanova Events. Inspect and
maintain events as per agreement with group requirement and company standards
and resolve problems. Creatively, this individual is proactive in developing
event protocol and translating business strategies and relationships into
appropriate stewardship of all clients. This individual must effectively
interface with a myriad of internal and external constituents.
Villanova is a Catholic university sponsored by the Augustinian order.
Diversity and inclusion have been and will continue to be an integral
component of Villanova University's mission. The University is an Equal
Opportunity/Affirmative Action employer and seeks candidates who understand,
respect and can contribute to the University's mission and values.
Duties and Responsibilities:
Responsible for the planning and executing details of events which include
but are not limited to menu, décor, collateral materials, gifts,
accommodations, transportation, etc. to ensure consistency, quality, cost
effectiveness, and success. This individual will also attend events as
needed. This will include evening and weekend events as needed.
Maintain records for Catering orders, budgets, and room block information
for assigned events. Provide updates to internal and external constituents
in timely fashion.
Training and empowering sales team members to exercise good judgment to
make profitable business decisions.
Communicate all appropriate information to team leaders and managers via
the established communication standards.
Perform additional duties and assist with projects as assigned.
Minimum Qualifications:
Bachelors Degree required.
Strong knowledge of event planning and relationship management required.
Minimum of three (3) years experience in event management.
Strong interpersonal communication skills (verbal, listening and
writing), ability to handle multiple tasks and changing priorities in
deadline sensitive environment, highly detail oriented, strong time
management skills, excellent customer service skills with ability to deal
with complex customer requests, positive outlook and attitude and
innovative, pro-active and reliable.
Preferred Qualifications:
Physical Requirements and/or Unusual Work Hours:
Must be willing and able to travel by personal auto or public
transportation for meetings and events.
Some lifting required (moving of tables and chairs)
Special Message to Applicants:
Posting Date: 08/23/2023
Closing Date (11:59pm ET):
Salary Posting Information:
Commensurate with experience.
Salary Band: H
Job Classification: exempt
References Needed
References Needed
Minimum Number of References Needed 3
Maximum Number of References Needed 3
Supplemental Questions
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Documents needed to complete your application:
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Cover Letter / Letter of Interest
Resume / Curriculum Vitae
Optional Documents
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