Event Planner - The Inn at Villanova University

Villanova University
September 23, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
Working type:N/A
Ref info:N/A
Posting Details

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Posting Details (Default Section)

Posting Number: 20233766S

Position Title: Event Planner - The Inn at Villanova University Position Type: Staff Location: Villanova, PA Recruitment Type: Internal/External Applicants Work Schedule: full-time/12-months Avg Hours Week Department: 507-Inn at Villanova University Position Summary:

The Event Planner will report to the Director of Events and Villanova Sales and assist the entire Sales Department in delivering a comprehensive and cohesive quality experience for all clients of The Inn at Villanova University. Planning, administering and executing events related but not limited to Corporate Events, Social Events and Villanova Events. Inspect and maintain events as per agreement with group requirement and company standards and resolve problems. Creatively, this individual is proactive in developing event protocol and translating business strategies and relationships into appropriate stewardship of all clients. This individual must effectively interface with a myriad of internal and external constituents.

Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

Duties and Responsibilities:

  • Responsible for the planning and executing details of events which include but are not limited to menu, décor, collateral materials, gifts, accommodations, transportation, etc. to ensure consistency, quality, cost effectiveness, and success. This individual will also attend events as needed. This will include evening and weekend events as needed.
  • Maintain records for Catering orders, budgets, and room block information for assigned events. Provide updates to internal and external constituents in timely fashion.
  • Training and empowering sales team members to exercise good judgment to make profitable business decisions.
  • Communicate all appropriate information to team leaders and managers via the established communication standards.
  • Perform additional duties and assist with projects as assigned.
  • Minimum Qualifications:

  • Bachelors Degree required.
  • Strong knowledge of event planning and relationship management required.
  • Minimum of three (3) years experience in event management.
  • Strong interpersonal communication skills (verbal, listening and writing), ability to handle multiple tasks and changing priorities in deadline sensitive environment, highly detail oriented, strong time management skills, excellent customer service skills with ability to deal with complex customer requests, positive outlook and attitude and innovative, pro-active and reliable.
  • Preferred Qualifications: Physical Requirements and/or Unusual Work Hours:

  • Must be willing and able to travel by personal auto or public transportation for meetings and events.
  • Some lifting required (moving of tables and chairs)
  • Special Message to Applicants: Posting Date: 08/23/2023 Closing Date (11:59pm ET): Salary Posting Information:

    Commensurate with experience.

    Salary Band: H Job Classification: exempt

    References Needed

    References Needed

    Minimum Number of References Needed 3

    Maximum Number of References Needed 3

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