Event Coordinator

Loyola University-Chicago
March 17, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
Working type:N/A
Ref info:N/A
Position Details

Position Details


Position Number 8102467 Job Category University Staff Job Type Full-Time FLSA Status Exempt Campus Chicago-Water Tower Campus Department Name CONFERENCE SERVICES Location Code ALL CAMPUS SUPPORT Is this split and/or fully grant funded? No Duties and Responsibilities

The Events Coordinator is the on-site facility contact and is responsible for managing the setup, execution, and breakdown of events occurring. This position coordinates day to day operations within various facilities, including opening and closing of the building, and responding to inquiries and needs regarding events occurring in spaces. This oversight ensures that safe and well-executed events/programs which occur to support the recruitment and retention goals of the University.

Primary responsibilities include: - Management of the facility during designated shifts (open, close or mid- day) by providing oversight of facility operations and event setups according to event management software 25LIVE and diagrams. - Assist as customer relations specialist and point of contact with visitors and clients while providing quality concierge and customer service including support for Baumhart hotel/25fl. - Assist with the planning and oversight of internal related events. -Provide assistance and backup to the Event Managers - Provide oversight and supervision to student support team during designated shifts, including building operations managers and attendants, and event and information assistants in executing the daily facility plan. - Organize meetings, workshops, seminars, and other special events through the university scheduling system 25LIVE. - Work closely with campus partners including facilities, catering, media, public safety on event and guest housing information when needed. - Track and maintain facility related inventory that is critical to the support of events. Assist with setup of equipment for events - Assist the LSC & HSC with events, housing support and client services when needed. - This position may assist with training and working the student Ambassador Staff program. The Ambassador program aids guests, students, staff and faculty through safety measures, protocols, and guidelines during state of emergency or pandemic situations. - Schedule and coordinate all exhibitions, special events, dinners, lunches, and receptions· - Assist when needed with support for the museum. Which may include scheduling and supervising appropriate Museum staff (student workers/Docents).

Performs other duties as assigned.

Minimum Education and/or Work Experience

High School Diploma or equivalent required. Bachelor's degree preferred. 1-2 years of event and/or housing (hotel, hospitality industry) experience.


Minimum 3-5 years experience managing events

Strong organizational skills, multi-tasking ability and attention to detail

Self-starter and able to work independently

Exceptional written and verbal communicator

Calm and positive attitude during busy and sometimes stressful activities

Ability to work efficiently and collaboratively with others, responsive and accountable to deadlines, adapts well to changing needs



Computer Skills

Proficient in Microsoft Office tools Versed in Google Suite Tools: Drive, Docs, Sheets, Slides

Supervisory Responsibilities Yes Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands Lifting, Carrying, Standing, Climbing, Crawling/Kneeling, Repetitive Motions Working Conditions Irregular Hours Open Date 02/14/2023 Close Date Special Instructions to Applicants

COVID -19 Vaccination Requirement

Loyola requires all faculty, staff, and students to be COVID-19 vaccinated along with receiving the COVID-19 Booster vaccine when eligible. An exemption for a qualified medical or religious reason may be submitted for review/approval.

Diversity and Inclusion Statement

Diversity, Equity, and Inclusion

As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion . We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.

Quick Link for Posting https: // www. careers.luc.edu/postings/23708

Supplemental Questions

Required fields are indicated with an asterisk ().

  • Do you have a high school diploma or equivalent?
  • Yes
  • No
  • Do you have a Bachelor's degree in related field?
  • Yes
  • No
  • Do you have 1-2 years of event and/or housing (hotel, hospitality industry) experience?
  • Yes
  • No
  • Why do you want to work for Loyola University Chicago?
  • (Open Ended Question)

  • How did you hear about this employment opportunity?
  • (Open Ended Question)

    Applicant Documents

    Required Documents

  • Resume
  • Cover Letter/Letter of Application
  • Optional Documents

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