Division Operations Coordinator- Arts, Kinesiology and Agriculture

Blinn College
February 19, 2023
Contact:N/A
Offerd Salary:$43,028
Location:N/A
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
Working type:N/A
Ref info:N/A
Posting Details

VEVRRA Federal Contractor – Priority referral protected veterans requested.

Position Information

Requisition Number 2022075P

Position Title Division Operations Coordinator- Arts, Kinesiology and Agriculture Salary Range $43,028 yr DBM Rating C41 Job Type Full Time Job Category Professional/Staff Anticipated Start Date 02/01/2023 Campus Brenham, Bryan Application Deadline Extended Open Deadline FLSA Exempt Security Sensitive? Yes Work Hours 40

Position Summary Information

Objective

The Division Operations Coordinator is responsible for carrying out all administrative and managerial tasks for the division. The position will also produce and analyze reports and data information to assist Division leadership in making decisions on enrollment, registration, and operational issues. The position will also assist students related to: selection of majors, course enrollment, and transfer information.

Required Quals Summary

1. Bachelor's Degree 2. Experience with data analysis

Special Notes To Applicants

It is imperative that all fields of this application form be thoroughly completed. Finalists will be tested on proficiency with Microsoft Excel as well as business writing skills.

Quick Link https: // employment.blinn.edu/postings/10547

Position Details

Principal Accountabilities

Principal Accountabilities

1. Obtain and maintain an in-depth understanding of the division's measurement criteria and the systems and reports that display and analyze student enrollment, recruitment and student retention. Prepare complex mathematical comparisons in tabular and graphic format, make recommendation to Dean based on analysis of data.

Principal Accountabilities

2. Design, develop, and produce ad hoc reports and analyses by assimilating data from institutional databases and records to support the division programs; including the maintenance of appropriate records. Ex. Majors Project & Report, Lost Grads, graduation, employment, program review, enrollment comparison figures and student rosters.

Principal Accountabilities

3. Maintain office workflow by processing purchase requisitions, submitting travel authorizations, requesting budget transfers, processing contracts and pay for guest artists, judges, lecturers and independent contractors

Principal Accountabilities

4. Advise students and support enrollment recruitment and retention – including assisting with student registration. In consultation with department heads, draft and update articulation agreements as directed, ensuring compliance

Principal Accountabilities

5. Provide Academic Support to the division by ensuring the division has all required documents for faculty credentials. Monitor the Faculty Load Report for compliance as well as other faculty related items

Principal Accountabilities

6. Provide Division Support – Assists in program coordination, admissions, registration, database maintenance, graduation activities, Division record keeping, division telephone directory updates, mailbox updates, schedule meetings for Deans and Assistant Deans with college constituencies

Principal Accountabilities

7. Coordinate and centralize tasks related to the Performing Arts Series at the O'Donnell as well as marketing materials in general related to academic programs, events, and press releases.

Principal Accountabilities

8. Maintain Division administrative procedures manual, division space usage, and alike duties

Principal Accountabilities

9. Plan and coordinate with respective department heads all field trips.

Principal Accountabilities

10. Help Recruit Advisory Board Members for technical programs. Assist with Advisory Board meetings: at a minimum, twice per academic year

Principal Accountabilities

11. Call for equipment repairs and HVAC issues in the classroom Inspect rooms and equipment for repairs and maintenance

Principal Accountabilities

12. Monitor inventory and purchasing stock, replenish, ensure working order for copiers, printers, fax machines, etc

Principal Accountabilities

13. Performs other duties as assigned

Minimum Qualifications

Minimum Qualifications

1. Bachelor's Degree 2. Experience with data analysis

Minimum Competencies

Minimum Competencies

1. Excellent customer service and people skills 2. Analytical Thinking and ability to work comfortably with numbers, and mathematical projections 3. Excellent written communication skills 4. Accountability, Leadership, Assertiveness and Trustworthiness 5. Strong knowledge of Office Suite including Excel, and Access, to produce tabular and graphic reports 6. Ability to establish and maintain effective working relationships with students, staff, faculty, parents and the general public 7. Ability to multitask and pay close attention to detail

Preferred Qualifications

Preferred Qualifications

1. Bachelor's Degree in Business, Management or related field.

Preferred Competencies

Preferred Competencies

1. Experience with enrollment data, knowledge of general THECB academic guidelines and/or general understanding of academic issues 2. Experience with planning and/or execution of student and faculty travel 3. Solid background in operational tasks related to one or more disciplines within the Division

Working Conditions

Are there particular working conditions associated with this job that should be noted (I.E., working environment, hours of work, workspace, etc.)? Yes

If 'Yes', please explain

Position may require work in evenings and/or weekends for special projects. This will be on a limited basis, and employee would be notified in advance.

Physical and Mental Requirements

Physical and Mental Requirements: Moderate lifting, 15 to 44 lbs., Light lifting, under 15 lbs., Moderate carrying, 15 to 44 lbs., Light carrying, under 15 lbs., Walking, Sitting, Operating office equipment, Operating motor vehicle, Seeing, Hearing (with aid), Writing, Counting, Reading, Telling time

Custom Text One

Environmental Requirements

Environmental Requirements: Travel by car (enter percentage of time in below field), Inside, Working closely with other, Working alone, Travel by van (enter percentage of time in below field), Travel by bus (enter percentage of time in below field), Excessive heat, Excessive cold, Excessive humidity

Custom Text Two

Supplemental Questions

Required fields are indicated with an asterisk ().

  • Are you legally eligible for employment in the U.S.?
  • Yes
  • No
  • Do you have a Bachelor's degree or higher?
  • Yes
  • No
  • Please explain your knowledge of Microsoft Office Suite to include Access, Excel, PowerPoint, Publisher, Outlook, Word and Lync.
  • (Open Ended Question)

  • Tell us how your professional experience or education prepared you to work with data analysis and projections.
  • (Open Ended Question)

  • Please tell us about your experience with enrollment, registration, and college or university operational issues.
  • (Open Ended Question)

  • Tell us about your career goals and how this position fits within those.
  • (Open Ended Question)

  • To what extent have you been involved in the visual, performing arts and kinesiology activities in college and/or as a professional of these fields?
  • (Open Ended Question)

  • Tell us about your conflict resolution skills and provide us with a real life example.
  • (Open Ended Question)

  • How did you hear about this employment opportunity?
  • Advertisement (specify in next question below)
  • Blinn employment site
  • Word of Mouth
  • Internet Site (specify in next question below)
  • Indeed
  • Higher Ed Jobs
  • HERC
  • TACC
  • Other (specify in next question below)
  • If in the previous question you selected "Advertisement", "Internet Site", or "Other", please specify how you heard about this employment opportunity.
  • (Open Ended Question)

  • Please choose all that apply below. If you answer yes to any below, please upload a copy of your DD214 or DD1300 in the optional documents section. For definition of claiming veteran's employment preference please see the following website:https:// www. statutes.legis.state.tx.us/Docs/GV/pdf/GV.657.pdf)
  • Yes, I am a veteran
  • Yes, I am a veteran's surviving spouse who has not remarried
  • Yes, I am an orphan of a veteran who was killed while on active duty.
  • Yes, I am claiming veteran's employment preference.
  • No, to all the above
  • To be eligible for employment in the U.S. and at Blinn College, will you now or in the future require Blinn College to commence ("sponsor") an immigration case in order to employ you (for example, H-1B or other employment-based immigration case)? This is sometimes called "sponsorship" for an employment-based visa status.
  • Yes, I will now or in the future need H-1B visa sponsorship
  • No, I will not need sponsorship now or in the future for an H-1B visa
  • Applicant Documents

    Required Documents

  • Resume
  • Cover Letter
  • Optional Documents

  • Unofficial Other Transcripts 1
  • Other Document 1
  • Other Document 2
  • Unofficial Undergraduate Transcript
  • DD214 (required for Veteran's or Veteran's preference)
  • DD1300 (required for orphan's or surviving spouse)
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