Director of Student Affairs

Western University of Helth Science
September 22, 2023
Offerd Salary:$81,906
Working address:N/A
Contract Type:Open-ended
Working Time:Negotigation
Working type:N/A
Ref info:N/A
Posting Details

Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale. Placement within the Expected Pay Scale is determined by internal equity, and relevant qualifications.

Classification Series Detail

Function College of Health Sciences - OR

Family Student Affairs Classification Series Title Director

Full Salary Range

Minimum $81,906.00

Maximum $91,257.50

Expected Pay Scale

Minimum $81,906.00

Maximum $91,257.50

Posting Details

Posting Number A00632

Position Title Director of Student Affairs Campus Western University Campus-Lebanon, OR Department 16041-DPT- Doctor of Phys. Therapy-Oregon Type of Position Administration Job Summary

The primary purpose of the Director of Student Affairs for CHS-Northwest is to develop and manage the operations of CHS-Northwest Office of Student Affairs and to ensure that all department responsibilities are handled in an accurate and timely manner. The Director of Student Affairs works collaboratively with other WesternU Oregon Offices of Student Affairs and CHS Office of Student Affairs to advocate for the individual and collective needs of students, to communicate and direct students to support resources, to encourage and provide opportunities for students to achieve balance between academics and their personal lives, and to grow in the ways needed to maximize their professional potential. This position reports to the WesternU Oregon Vice President of Student Affairs.

Knowledge, Skills and Abilities

Individuals must possess the knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

1. Skills in leadership, program development, operations management, problem solving and strategic planning.

2. The ability to work independently while maintaining cooperative working relationships within a team environment.

3. Skills in effectively analyzing and interpreting academic policies, procedures, guidelines, and practices.

4. Ability to identify and utilize technologies that will assist in the functioning of the department.

5. Proven ability to manage multiple projects and assignments in an efficient and effective manner.

6. Ability to interact with students, faculty, staff, and visitors effectively, professionally, and tactfully.

7. Proficiency in using Microsoft Office, the internet and email.

8. Must be able to maintain confidentiality including knowledge of the Federal Education Rights and Privacy Act (FERPA).

Required Qualifications

1. Three or more years experience in management experience in a health professionals' institution or institution of higher learning.

2. Master's Degree or higher is required, preferably in Education, Basic Science, Healthcare Specialty, Human Sciences, or a related field. Doctorate Degree or Doctorate in process is highly preferred.

3. Preferences will be given to those with previous experience in this or a related field.

Preferred Qualifications List comments regarding work hours

Mon – Fri 8am-5pm

Posting Date 08/18/2023 Closing Date Special Instructions to Applicants

Essential Job Duties

Job Duty

Responsible for the accurate and timely submission of all required paperwork for college and student-initiated status changes. Makes daily decisions on requests for time-off according to policy and ensures that the beginning and end of all status changes are reported to appropriate departments and the registrar's office according to policy.

Percentage Of Time 5 Job Duty

Closely monitors and stays in contact with “Students in Greatest Need” to ensure that students who are experiencing personal or academic difficulty are supported and made aware of all available resources. Ensures all communications and resource recommendations are documented and communicated to the appropriate entities according to procedure.

Percentage Of Time 15 Job Duty

Oversees student services and resources for CHS-Northwest students, and serves as a liaison between students, service departments, faculty, and administration on all student related matters. Ensures that at least one member of the Office of Student Affairs staff (or a designated backup) is on campus during office hours for in person inquiries and ensures that inquiries submitted via email, or the ticketing system are resolved according to procedure. Organizes and facilitates monthly student town halls.

Percentage Of Time 5 Job Duty

Creates and updates various reports to track internal progress and to communicate the activities of the OSA with other members of the WesternU team. These include but are not limited to Registrar Paperwork Tracking, Time-Off Request Reports, and the results of various surveys administered to students.

Percentage Of Time 5 Job Duty

Collaborates with University Student Affairs to advise all club and college class officers regarding their needs, and activities. This includes meeting with students as needed and organizing transition retreats for class officers. Advises club leaders who are planning in-person events

Percentage Of Time 10 Job Duty

Ensures the timely preparation and maintenance of all academic records for each student in an accurate, organized, secure manner. This includes ensuring all paperwork and records are saved in the students' electronic files.

Percentage Of Time 5 Job Duty

Plans, organizes, and implements all Office of Student Affairs events and faculty advising system. Events include Welcome Week activities, White Coat ceremony, Awards events, Club Day, banquets, and celebrations. Assists WesternU Oregon Commencement/Convocation chair and team as needed. Effectively collaborates with members of the college and University for seamless events including contracts management. In addition, coordinates the faculty advising system and various co-curricular activities designed to help students achieve the best possible balance between academics and their personal lives, and to grow in the ways needed to maximize their professional potential.

Percentage Of Time 20 Job Duty

Creates, updates, and enforces policies and procedures in collaboration with CHS Office of Student Affairs and the WesternU Oregon Offices of Student Affairs. Collaborates with the college administrators on annual college catalog and accreditation updates and enforces all college/university policies and procedures as well as program specific and WASC accreditation standards.

Percentage Of Time 5 Job Duty

Actively participates as an ex-officio member of committees including:

The Student Performance Committee: Prepares students for committee meetings and covers the topics in the corresponding procedure. Ensures that decisions of the SPC/Dean are communicated to and clarified for students within one week, and that all corresponding status changes are filed with the registrar's office.

The Awards Committee: Shares information regarding student leadership, student community service activities, participation in student organizations and personal qualities.

The Admissions Committee: Shares information regarding concerns observed

with currently enrolled students and proposes ways in which the admissions committee can better select students for anticipated success.

The University Student Affairs Council: Learns and shares best practices, acquires, and disseminates information that may impact CHS-Northwest students.

Percentage Of Time 15 Job Duty

Represents the college at conferences and engages in professional development to benchmark best practices in student affairs. Brings back ideas to implement in the Office of Student Affairs.

Percentage Of Time 5 Job Duty

Oversees the development and management of the CHS-Northwest Office of Student Affairs budget and personnel. Determines fiscal priorities and plans and approves expenditures accordingly. Provides financial analyses, projections, and reports as needed.

Percentage Of Time 10

Physical Demands

Physical Demands

Do the essential functions of this job require lifting? Yes

If yes, list maximum weight and duration

WesternU Policy requires persons employed by the University to provide proof of vaccination against the SARS-CoV2 (COVID-19), subject to limited exemptions, regardless of whether the employee is on-site or working authorized to work remotely. Exempted employees, or those whose status of full vaccination is pending, will be required to submit to regular COVID-19 testing for in-person/on-campus work assignments. ​

The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties, and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, stoop, and smell. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus.

Describe Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions. Duties are normally performed in a typical office setting. The noise level in this setting is typically low to moderate.

Applicant Documents

Required Documents

  • Resume
  • Cover Letter
  • Optional Documents

  • Curriculum Vitae
  • Letter of Recommendation #1
  • Letter of Recommendation #2
  • Letter of Recommendation #3
  • Additional Applicant Document
  • Supplemental Questions

    Required fields are indicated with an asterisk ().

  • This position is located in Lebanon, Oregon. Are you willing and able to work from this campus location?
  • Yes
  • No
  • How did you hear about this employment opportunity? Please provide the name of the website, individual, or organization.
  • (Open Ended Question)

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