Director of Facilities Operations & Maintenance

Saint Mary's College of California
May 28, 2023
Offerd Salary:$130,000
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Director of Facilities Operations & Maintenance


$130,000.00 - $150,000.00 Annually


CA 94556, CA

Job Type


Job Number



Physical Plant

Opening Date


Closing Date

5/28/2023 11:59 PM Pacific



Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian heritage and Liberal Arts education, Saint Mary's currently enrolls more than 3,100 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College that they founded.

Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education rooted in inclusive excellence and community. Ranked in the Top 5 Best Colleges: Western Region by U.S. News & World Report, Saint Mary's reputation for exceptional academic quality and unparalleled heart stems from its vibrant heritage as a Lasallian, Catholic, Liberal Arts institution. World-class faculty and exceptional staff join together with students to form a close-knit community that provides innovative

education through hands-on, real world experience. The College is also deeply committed to the educational benefits of diversity, equity, and inclusion.


Reporting directly to the Vice President of Facilities Services, the Director of Facilities Maintenance & Operations plans, organizes and directs operations and employees in the areas of maintenance, grounds, custodial, fleet and operations activities for the College.

The Director of Facilities Operations & Maintenance works to ensure coordination between maintenance, operations, and the responsibilities of the Facilities Operations & Maintenance division projects and activities. S/he is responsible for developing realistic budgets and coordinating schedules to ensure that there is minimal disruption to academic programs or facilities operations routines.

Facilities Management: • Plan, organize and provide daily supervision of a variety of programs, projects and activities related to maintenance, custodial, grounds, facilities, enhancements, warehouse, safety and health hazards. Provide programming and design management and communicationDraft and edit design consultant contracts.

Facilities Planning & Development: • Assist in the development of plans, specifications, bid documents and related materials; evaluate bids and recommend award of contracts for major & minor maintenance projects, capital projects, equipment and major repairs. • Provide technical expertise, information and assistance regarding assigned functions; supervise skilled workers in the performance of new construction, major repairs and alternations of College facilities. • Assist in the development of plans and specifications for work to be completed; review cost estimates submitted by outside contractors; recommend or determine equipment and materials to be purchased. • Attend, conduct and participate in meetings, seminars, committees and conferences.

Budget Preparations & Review: • Assist in the preparation and development of budgets for maintenance, custodial, grounds, warehouse, deferred maintenance and one-time funded projects; review and approve maintenance and operations proposals within budgetary limitations.

Management & Inspection of College Facilties: • Communicate with other administrators, vendors, State and government agencies and contractors to coordinate activities and programs, resolve issues and conflicts and exchange information. • Inspect buildings, equipment and grounds for fire, safety and health hazards; recommend or require proper elimination of hazards; inspect buildings relative to energy usage and savings; evaluate and recommend cost-saving methods. • Consults with engineers on heating, mechanical and electrical requirements of new and renovated buildings; maintain utility and energy management systems.

Staff Management & Supervision: • Supervise and evaluate the performance of assigned staff in accordance with College guidelines, personnel policy and procedures; participate in screening committee meetings and other committees as necessary; plan, coordinate and arrange for appropriate training of staff.

Facilities Management Tools & Processes: • Utilize Maintenance Management Software (i.e., School Dude) to plan and implement a systematic program of preventive maintenance; establish priorities for maintenance and special projects; develop procedures to assure that routine and emergency maintenance needs are resolved. • Direct the preparation and maintenance of a variety of narrative and statistical reports, records and files related to facilities and other assigned functions. • Assure compliance with laws, codes, regulations, and health and safety precautions related to maintenance and operations activities. • Maintain inventory records of fixed assets; prepare documentation, evaluate and recommend disposition of surplus property. • Plan, coordinate and direct administrative functions such as key control, interfaces with other College staff on information technology systems, hazardous materials management, public safety among others.

Other duties as assigned:

Assist with project closeout of capital project and other major college projects: • Participate in punch list walks and attend OAC (owner/architect/contractor) meetings as required • Schedule employees as required to assist and coordinate work with hired College contractors • Support other Facilities Services management staff as may be required • Attendance and active participant in College's SMART Team

Incumbent must be available for, and respond to, call-ins during off hours and weekends as requested.

Coordination and permitting with outside regulatory agencies

Experience and Qualifications


Education/Experience : REQUIRED: A Bachelor's degree or an equivalent combination of education and experience. - Five years' experience in the maintenance and operations of a facility and journey-level experience in at least one of the building trades. - Five years of increasingly responsible management/supervisory experience in the area of maintenance, operations, and facilities. - Minimum of three years' journey-level experience in the operation, repair and maintenance of facilities equipment with a thorough understanding of electrical, mechanical and hydraulic systems, emergency generation and distribution and life safety systems. - Computer literacy in Window's based software environment. - A valid California driver's license, and ability to be insured by SMC carrier. - Willingness to obtain required certifications for facilities and grounds activities. - Demonstrated sensitivity, knowledge, and an understanding of the diverse academic, socioeconomic, gender, cultural, disability, and ethnic backgrounds of the students we serve and sensitivity to and knowledge and understanding of groups historically underrepresented, and groups who may have experienced discrimination. - Must have a working knowledge of building and safety codes (California Building Code, California Title 24, Americans with Disabilities Act Guidelines, California State Fire Code, and Occupational Safety Code). - Must possess the ability to interpret and develop architectural/engineering drawings and construction specifications - Must be able to maintain cooperative working relationships with the internal and external community, local municipal agencies as well as regulatory agencies, construction inspectors, and architects/engineers - Must have excellent oral and written communication skills as well as a demonstrated commitment to the principles of diversity and multiculturalism

Preferred:- Graduate degree,- Current Professional Architect of Engineers License- Highly organized, creative, and efficient- Ability to work collaboratively, discern between, and respond to competing priorities with diplomacy and maturity- Creative and Strategic problem solver- Previous experience working in Higher Education

Licenses/Certificates:Required: CA state Driver licensePreferred: Architectural or Engineering license

Other Requirements: travel Outside of normal business hours

Supplemental Information


Application Instructions: Please apply online at https:// jobs.stmarys- . Your application is

considered complete if you include the following:

1. Resume

2. Cover letter that specifically addresses how you meet the qualifications and are prepared to

support the Mission of the College

3. The name and contact information for three (3) professional references

4. Consent authorizing a broader inquiry which may include reference checks, a motor vehicle

check, and a third-party background check

Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all. College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws. Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus

Crime Statistics Act. To view the Saint Mary's College Report, see the website here:

https: // www. alerts . To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

Saint Mary's College provides excellent medical, dental, vision coverage for you and your family, time off, a Tuition Assistance Plan, disability coverage – and much more.

Who is eligible for our insurance under our current policy :

Full Time Benefits : Staff employees who work a minimum of 1,560 hours per year (80% of full time non-exempt and 75% for exempt) and faculty teaching 6 or more courses per academic year.

Eligible Dependents: Legally married spouses / Domestic partnerships registered by the state and Qualifying children (up to age 26)

Participation in the benefit programs begins the first of the month following your date of hire.

Saint Mary's College provides resources to help you balance work & life and encourages healthy living through on campus classes such as yoga, provides faculty and staff access to exercise areas, and provides discounts through our benefits plans. As a member of the SMC faculty and staff you have access to the library, Hearst Art Gallery, as well as discounts to our bookstore, food services, Cultural events and activities on campus and businesses in the Lamorinda Area.

For more information on the Benefits of Saint Mary's College, send your questions to [email protected].


Saint Mary's College of California


 1928 Saint Mary's Road

Moraga, California, 94575





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