Director of Academic Operations

California Baptist University
June 12, 2023
Offerd Salary:$64,480
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
Working type:N/A
Ref info:N/A
Posting Details

Position Information

Job Title Director of Academic Operations

Posting Number S1259P Pay Range

The compensation for this appointment will range from $64,480.00 to $66,000.00 annually and reflects what California Baptist University reasonably expects to pay for this staff appointment. Actual compensation may vary based on the qualifications and experience of the applicant, as well as market conditions. In addition to wages, CBU offers a robust suite of employee benefits.

Position Summary Information


Provide management and coordination of administrative and academic operations related functions within the College of Behavioral and Social Sciences, including but not limited to administration, accreditation, executive support to the dean, academic engagement, and community and stakeholder engagement.

Essential Duties and Responsibilities

  • Serves as the primary point of administrative contact and liaison with other offices, individuals, and institutions.
  • Performs research and analysis on specific issues, as required, and independently prepares non-routine communication and/or reports, which may be highly sensitive and confidential in nature.
  • Facilitates and provides oversight for College events.
  • Provides executive facilitation of specific projects related to the long-term goals of the College, such as strategic planning, budget analysis, etc.
  • Provides supervision for the planning and implementation of project management, including College events and directs the involvement of CBSS administrative support staff in consultation with department chairs.
  • Oversees processes and procedures and makes recommendations to improve the efficiency of the programmatic efforts within the College.
  • Provides supervision of facility management, including repairs, furniture, IT and the oversight of faculty and staff office moves.
  • Interprets, implements, and ensures compliance with university academic and administrative policies and procedures within an operating unit. Recommends new internal policies, guidelines, and procedures.
  • Coordinates and manages the communication, meetings, and events for Dean's Community Advisory Council and the CBSS donors.
  • Provides supervision for student workers.
  • Provides supervision of the maintenance of contracts/agreements with outside vendors.
  • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings, as needed.
  • Compiles and prepares updated budget reports, processes requisitions and summary sheets.
  • Coordinates the inventory and procurement of all equipment and supplies related to daily CBSS functions.
  • Provides supervision and oversite of website management and content validity for CBSS website, faculty profile pages and CBSS social media sites.
  • Supervises the hiring process including interview scheduling for full-time faculty and HR paperwork and onboarding processes for all adjunct, TA and student workers.
  • Manages Dean's calendar, independently schedules appointments, answers and screens Dean's telephone calls and correspondence and responds independently when possible.
  • Performs other duties to support the Office of the Dean.
  • Supervisory Responsibilities

    This position is responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete office work assignments.

    Other Knowledge Skills and Abilities

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability require.

  • Ability to maintain confidentiality required.
  • Ability to plan, develop, and coordinate multiple projects, often simultaneously.
  • Ability to make administrative and procedural judgments and decisions on sensitive confidential issues.
  • Ability to independently analyze, interpret, and apply data in a wide variety of circumstances.
  • Knowledge of standard budgeting and expenditure control procedures and documentation.
  • Skill in the use of personal computers and related software applications.
  • Ability to train staff including organizing, prioritizing, and scheduling assignments.
  • Ability to create, compose, edit and organize written materials.
  • Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff and student body.
  • Ability to resolve complaints from constituents inside and outside the university.
  • Ability to demonstrate exceptional professionalism and respect to others.
  • Ability to coordinate and organize meetings and/or special events.
  • Must be highly organized who is able to remain calm in a fast-paced, environment.
  • Attention to detail and ability to follow-through with projects a must.
  • Education and/or Experience

    Master's degree or equivalent; or four to ten years related professional supervisory experience and/or training; or equivalent combination of education and experience.

    Posting Detail Information

    Open Date 04/25/2023

    Remove from Web Open Until Filled Yes Special Instructions to Applicants Nondiscrimination Statement

    State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

    Quick Link to Posting https: //

    Supplemental Questions

    Required fields are indicated with an asterisk ().

  • Are you a Christian?
  • Yes
  • No
  • Do you attend church regularly?
  • Yes
  • No
  • If no, please explain (required):
  • (Open Ended Question)

  • Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
  • Yes (I am familiar and not in conflict)
  • No (I am in conflict or not familiar)
  • Applicant Documents

    Required Documents

  • Resume
  • Cover Letter
  • Optional Documents

  • Letter of Reference 1
  • Letter of Reference 2
  • From this employer

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