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DIR, FINANCE & ADMIN SOMWork Arrangement:
Requisition Number: 236104
Regular or Temporary: Regular
Location:
Durham, NC, US, 27710
Personnel Area: MEDICAL CENTER
Date: Aug 22, 2023
School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.
Occupational Summary
The Director, Budget & Financial Reporting, provides leadership to the SOM Finance Office and the departments they serve within the School in terms of financial management and reporting practices, development of the operational budgets, evaluation and design of effective IT Tools, and implementation of strategic initiatives to meet the growing needs of the School. The position reports directly to the Assistant Dean & Associate Director, Finance and will assist with the coordination of programs, projects and activities.
Work Performed
Update budget instructions for the School of Medicine budget. Creation of annual departmental budget template, checklist (to assist the departments in accurate completion) and review queries. Maintenance of the zero-based budget model template for the Basic Science units, train the managers to use this and troubleshoot throughout the budget process. Assistance with the creation of budget stories for budget meetings. 40%
Serve as the help desk for the budget tool and reporting. Creation of final approved budget memo and coordination of associated reports. Coordinate quarterly financial information with clinical departments to prepare for budget update meetings.
Director, Budget & Financial Reporting performs the departmental activities noted below for the portfolio of departments assigned. In addition, the Director will train new employees, and provide ongoing support to the three Financial Management Analyst IIIs as it relates to performing the activities noted below. 40%
Management of School of Medicine Financial Assessment and Management (FAM) process. This includes training new managers and working with departments to update Internal Control Environment (ICE) documents biennially. Also quarterly monitoring of all School of Medicine activity for timely completion .5%
Serve as an expert resource within the office and to the departments served; on financial reporting performed via SAP Analysis for Office queries, budget tool, SAP R/3, workflow, SAP security, and business process flows associated with funding models and budget development. Participate in related system implementations to represent the School of Medicine.
Provide SOM Senior Leadership with Ad hoc reporting and analysis and assist with special projects assigned by leadership in terms of financial analysis and monitoring of activities within the departments. Provides support to the Assistant Dean & Associate Director, Finance as needed and required by the assignment of new responsibilities to the Finance Office. Serve as a backup for the Assistant Dean & Associate Director, Finance in their absence. 15%
Required Qualifications at this Level
Education/Training:
Work requires knowledge of accounting and finance or business principles and practices generally obtained through a Bachelor's degree in Business Administration or Bachelor of Science degree in Accounting or Finance.
A Certified Public Accountant or Master's degree in Business Administration preferred.
Experience:
At least seven years of business/administrative experience in general accounting principles, financial management; include Ad-Hoc financial analysis and reporting, budgeting and financial modeling. Supervisory experience is also preferred.
Skills:
Strong analytical skills with ability to analyze trends and financial information to perform complex analysis and financial modeling.
Demonstrates excellence in customer service to internal and external staff and department personnel.
Strong proficiency with Microsoft Tools and other integrated systems such as Advanced Excel and SAP respectively.
Excellent written, oral and conversational communication skills to effectively work with diverse groups.
Ability to analyze, evaluate multiple solutions and solve complex problems using judgement and well developed critical & analytical thinking skills
Attention to detail needed to operate accurately and effectively
Flexibility and ability to work on multiple initiatives simultaneously
Degrees, Licensures and or Certifications
Certified Public Accountant (CPA) and or Master's Degree in Business Administration (MBA) strongly preferred
Occupational Summary
The Director, Budget & Financial Reporting, provides leadership to the SOM Finance Office and the departments they serve within the School in terms of financial management and reporting practices, development of the operational budgets, evaluation and design of effective IT Tools, and implementation of strategic initiatives to meet the growing needs of the School. The position reports directly to the Assistant Dean & Associate Director, Finance and will assist with the coordination of programs, projects and activities.
Work Performed
Update budget instructions for the School of Medicine budget. Creation of annual departmental budget template, checklist (to assist the departments in accurate completion) and review queries. Maintenance of the zero-based budget model template for the Basic Science units, train the managers to use this and troubleshoot throughout the budget process. Assistance with the creation of budget stories for budget meetings. 40%
Serve as the help desk for the budget tool and reporting. Creation of final approved budget memo and coordination of associated reports. Coordinate quarterly financial information with clinical departments to prepare for budget update meetings.
Director, Budget & Financial Reporting performs the departmental activities noted below for the portfolio of departments assigned. In addition, the Director will train new employees, and provide ongoing support to the three Financial Management Analyst IIIs as it relates to performing the activities noted below. 40%
Management of School of Medicine Financial Assessment and Management (FAM) process. This includes training new managers and working with departments to update Internal Control Environment (ICE) documents biennially. Also quarterly monitoring of all School of Medicine activity for timely completion .5%
Serve as an expert resource within the office and to the departments served; on financial reporting performed via SAP Analysis for Office queries, budget tool, SAP R/3, workflow, SAP security, and business process flows associated with funding models and budget development. Participate in related system implementations to represent the School of Medicine.
Provide SOM Senior Leadership with Ad hoc reporting and analysis and assist with special projects assigned by leadership in terms of financial analysis and monitoring of activities within the departments. Provides support to the Assistant Dean & Associate Director, Finance as needed and required by the assignment of new responsibilities to the Finance Office. Serve as a backup for the Assistant Dean & Associate Director, Finance in their absence. 15%
Required Qualifications at this Level
Education/Training:
Work requires knowledge of accounting and finance or business principles and practices generally obtained through a Bachelor's degree in Business Administration or Bachelor of Science degree in Accounting or Finance.
A Certified Public Accountant or Master's degree in Business Administration preferred.
Experience:
At least seven years of business/administrative experience in general accounting principles, financial management; include Ad-Hoc financial analysis and reporting, budgeting and financial modeling. Supervisory experience is also preferred.
Skills:
Strong analytical skills with ability to analyze trends and financial information to perform complex analysis and financial modeling.
Demonstrates excellence in customer service to internal and external staff and department personnel.
Strong proficiency with Microsoft Tools and other integrated systems such as Advanced Excel and SAP respectively.
Excellent written, oral and conversational communication skills to effectively work with diverse groups.
Ability to analyze, evaluate multiple solutions and solve complex problems using judgement and well developed critical & analytical thinking skills
Attention to detail needed to operate accurately and effectively
Flexibility and ability to work on multiple initiatives simultaneously
Degrees, Licensures and or Certifications
Certified Public Accountant (CPA) and or Master's Degree in Business Administration (MBA) strongly preferred
Minimum Qualifications EducationWork requires knowledge of accounting and finance or business principles and practices generally obtained through a Bachelor's degree in Business Administration or Bachelor of Science degree in Accounting or Finance. A Certified Public Accountant or Master's degree in Business Administration preferred.
ExperienceAt least seven years of business/administrative experience in general accounting principles, financial management; include Ad-Hoc financial analysis and reporting, budgeting and financial modeling. Supervisory experience is also preferred. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
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