Digitisation Assistant (Internal Only)

University of Stirling
November 27, 2022
Contact:N/A
Offerd Salary:£21,197-£23,144
Location:N/A
Working address:N/A
Contract Type:Fixed term for 6 mon
Working Time:Part time
Working type:N/A
Job Ref.:N/A
Digitisation Assistant (Internal Only) Apply Post Details

Internal applicants only

Part time (80%FTE) Fixed term for 6 months

The closing date for applications is midnight on Sunday 27 November 2022 Interviews are expected to take place on Thursday 01 December 2022

There is an expectation that work will be undertaken in the UK.

This role is not eligible for sponsorship. Applicants require to have existing right to work in the UK.

The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity.

The Post

The University of Stirling Collections, Archives and Special Collections and Scottish Political Archive work together to promote the University's cultural offering under the umbrella of Culture on Campus. https: // www. stir.ac.uk/student-life/campus-facilities/culture-on-campus

The Digitisation Assistant will provide effective and efficient administrative support for the Culture on Campus Team. The post-holder will digitise and catalogue the Scots Independent Newspaper fully and will also list the photographic and cartoon collections of the Scots Independent archive and match these records to the newspaper collection. The post holder will complete the digitisation of the University's Brig Newspaper and may be required to do some ad hoc digitisation to support the activities of the Culture on Campus team. Reporting to the Head of University of Stirling Collections, the post- holder will add the digitised material and catalogue information into the University's Culture on Campus website in order to make the project fully accessible to researchers.

Description of Duties

The duties of the Digitisation Assistant will include:

  • Pre-digitisation administrative tasks such as assessing condition of archival material and numbering items as required under the supervision of the Head of University of Stirling Collections and the Assistant Archivist;
  • Digitisation of material to IIIF standard using the University's ScanStudio, including correct numbering of digital files;
  • Cataloguing of digitised material to ISAD(G) standards;
  • Preparing new resource for upload to Culture on Campus website with assistance from the Research and Documentation Officer;
  • Ad hoc digitisation for purposes outside of the Scots Independent Newspaper and Brig Newspaper projects as necessary for the Culture on Campus team, as project work allows;
  • Publishing online content on behalf of the Culture on Campus team with supervision from the Research and Documentation Officer, including the Culture on Campus blog and relevant social media;
  • Responding to enquiries related to area of work;
  • Supporting team members with general administrative/clerical support;
  • Any other duties commensurate with the job grade as reasonably required from time to time, managed by the Head of University of Stirling Collections.
  • Essential Criteria
  • Educated to degree level
  • Working towards Foundation membership of the ARA and/or relevant degree/diploma
  • Training and experience in digitising archive material utilising digitisation equipment such as ScanStudio
  • Experience of working in an archive/library environment
  • Experience of social media platforms and writing for web or media releases
  • Good IT literacy – including MS Office, Internet, email and social media
  • Excellent communication skills, including written and verbal
  • Ability to prioritise workload and to work to deadlines
  • Demonstrable organisational skills
  • Excellent attention to detail
  • Equally able to work as part of a team, or alone without supervision
  • Desirable Criteria
  • An interest or experience of photography and film creation
  • Behaviours and Competencies

    The role holder will be required to evidence that they can meet the qualities associated with the following behavioural competencies, as detailed within the AUA Competency Framework.

  • Managing self and personal skills Being aware of your own behaviour and mindful of how it impacts on others, enhancing personal skills to adapt professional practice accordingly.

  • Delivering excellent service Providing the best quality service to external and internal clients. Building genuine and open long-term relationships in order to drive up service standards.

  • Finding solutions Taking a holistic view and working enthusiastically to analyse problems and to develop workable solutions. Identifying opportunities for innovation.

  • Embracing change Being open to and engaging with new ideas and ways of working. Adjusting to unfamiliar situations, shifting demands and changing roles.

  • Using resources effectively Identifying and making the most productive use of resources including people, time, information, networks and budgets.

  • About Us

    The Directorate of Internationalisation and Partnerships (DIP) aims to support the delivery of the University's internationalisation ambition. It encompasses global advancement, including fundraising, alumni relations and operations; international mobility; and international partnerships. In delivering the strategic priorities of the University, we support the enhancement of the University's reputation for excellence in student experience, teaching, and high-quality research with global impact by partnering with leading academic institutions and business organisation. The Directorate provides a wide range of services to internal and external stakeholders and works closely with the University's senior management team. By adopting an integrated holistic approach to our work, we ensure the University's strategic messages are effectively reinforced through what we do and throughout our partnership network.

    The University

    The University of Stirling is committed to providing education with a purpose and carrying out research which has a positive impact on communities across the globe – addressing real issues, providing solutions and helping to shape society. Stirling is 4th in Scotland and 43rd in the UK for research impact, with 87% of its research having an outstanding or very considerable impact on society – and more than 80% rated either world leading or internationally excellent (Research Excellence Framework 2021). Interdisciplinary in its approach, Stirling's research informs its teaching curriculum and facilitates opportunities for knowledge exchange and collaboration between staff, students, industry partners and the wider community.

    The University of Stirling is ranked among the top 30 UK universities for student satisfaction (National Student Survey) and top 10 in the UK for postgraduate student experience (Postgraduate Taught Experience Survey), and has an overall five-star rating in the QS Stars University Ratings.

    More than 17,000 students study with the University of Stirling globally, with over 120 nationalities represented on its scenic central Scotland campus alone. The campus – also home to 1,700 staff – has its own loch and castle, and a recent multi-million-pound redevelopment has delivered modern, flexible, and digitally connected study and social spaces at the heart of campus, including enhanced student support and retail and catering outlets.

    The University has twice been recognised with a Queen's Anniversary Prize – the first for its Institute for Social Marketing and Health (2014) and the second for its Institute of Aquaculture (2019). Stirling is Scotland's University for Sporting Excellence and its recently redeveloped world-class facilities provide the perfect training environment for the University's sports scholars – many of whom compete at the highest level, including at the Olympics and Commonwealth Games – and for students, staff, and the wider community.

    As a signatory to the £214 million Stirling and Clackmannanshire City Region Deal, the University is driving productivity and inclusive growth across the Forth Valley, and beyond. Through pioneering collaborative solutions to global challenges, researchers are putting innovation, skills, and partnership at the heart of a sustainable economic recovery. www. stir.ac.uk @stiruni

    Job number

    SERV01608

    Contract Type

    Fixed Term Contract

    Closing date

    27-Nov-2022

    Location:

    Stirling Campus

    Grade

    Grade4 £21,197-£23,144 p.a.

    Faculty/Service

    Internationalisation and Partnerships Post Details

    Internal applicants only

    Part time (80%FTE) Fixed term for 6 months

    The closing date for applications is midnight on Sunday 27 November 2022 Interviews are expected to take place on Thursday 01 December 2022

    There is an expectation that work will be undertaken in the UK.

    This role is not eligible for sponsorship. Applicants require to have existing right to work in the UK.

    The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity.

    The Post

    The University of Stirling Collections, Archives and Special Collections and Scottish Political Archive work together to promote the University's cultural offering under the umbrella of Culture on Campus. https: // www. stir.ac.uk/student-life/campus-facilities/culture-on-campus

    The Digitisation Assistant will provide effective and efficient administrative support for the Culture on Campus Team. The post-holder will digitise and catalogue the Scots Independent Newspaper fully and will also list the photographic and cartoon collections of the Scots Independent archive and match these records to the newspaper collection. The post holder will complete the digitisation of the University's Brig Newspaper and may be required to do some ad hoc digitisation to support the activities of the Culture on Campus team. Reporting to the Head of University of Stirling Collections, the post- holder will add the digitised material and catalogue information into the University's Culture on Campus website in order to make the project fully accessible to researchers.

    Description of Duties

    The duties of the Digitisation Assistant will include:

  • Pre-digitisation administrative tasks such as assessing condition of archival material and numbering items as required under the supervision of the Head of University of Stirling Collections and the Assistant Archivist;
  • Digitisation of material to IIIF standard using the University's ScanStudio, including correct numbering of digital files;
  • Cataloguing of digitised material to ISAD(G) standards;
  • Preparing new resource for upload to Culture on Campus website with assistance from the Research and Documentation Officer;
  • Ad hoc digitisation for purposes outside of the Scots Independent Newspaper and Brig Newspaper projects as necessary for the Culture on Campus team, as project work allows;
  • Publishing online content on behalf of the Culture on Campus team with supervision from the Research and Documentation Officer, including the Culture on Campus blog and relevant social media;
  • Responding to enquiries related to area of work;
  • Supporting team members with general administrative/clerical support;
  • Any other duties commensurate with the job grade as reasonably required from time to time, managed by the Head of University of Stirling Collections.
  • Essential Criteria
  • Educated to degree level
  • Working towards Foundation membership of the ARA and/or relevant degree/diploma
  • Training and experience in digitising archive material utilising digitisation equipment such as ScanStudio
  • Experience of working in an archive/library environment
  • Experience of social media platforms and writing for web or media releases
  • Good IT literacy – including MS Office, Internet, email and social media
  • Excellent communication skills, including written and verbal
  • Ability to prioritise workload and to work to deadlines
  • Demonstrable organisational skills
  • Excellent attention to detail
  • Equally able to work as part of a team, or alone without supervision
  • Desirable Criteria
  • An interest or experience of photography and film creation
  • Behaviours and Competencies

    The role holder will be required to evidence that they can meet the qualities associated with the following behavioural competencies, as detailed within the AUA Competency Framework.

  • Managing self and personal skills Being aware of your own behaviour and mindful of how it impacts on others, enhancing personal skills to adapt professional practice accordingly.

  • Delivering excellent service Providing the best quality service to external and internal clients. Building genuine and open long-term relationships in order to drive up service standards.

  • Finding solutions Taking a holistic view and working enthusiastically to analyse problems and to develop workable solutions. Identifying opportunities for innovation.

  • Embracing change Being open to and engaging with new ideas and ways of working. Adjusting to unfamiliar situations, shifting demands and changing roles.

  • Using resources effectively Identifying and making the most productive use of resources including people, time, information, networks and budgets.

  • About Us

    The Directorate of Internationalisation and Partnerships (DIP) aims to support the delivery of the University's internationalisation ambition. It encompasses global advancement, including fundraising, alumni relations and operations; international mobility; and international partnerships. In delivering the strategic priorities of the University, we support the enhancement of the University's reputation for excellence in student experience, teaching, and high-quality research with global impact by partnering with leading academic institutions and business organisation. The Directorate provides a wide range of services to internal and external stakeholders and works closely with the University's senior management team. By adopting an integrated holistic approach to our work, we ensure the University's strategic messages are effectively reinforced through what we do and throughout our partnership network.

    The University

    The University of Stirling is committed to providing education with a purpose and carrying out research which has a positive impact on communities across the globe – addressing real issues, providing solutions and helping to shape society. Stirling is 4th in Scotland and 43rd in the UK for research impact, with 87% of its research having an outstanding or very considerable impact on society – and more than 80% rated either world leading or internationally excellent (Research Excellence Framework 2021). Interdisciplinary in its approach, Stirling's research informs its teaching curriculum and facilitates opportunities for knowledge exchange and collaboration between staff, students, industry partners and the wider community.

    The University of Stirling is ranked among the top 30 UK universities for student satisfaction (National Student Survey) and top 10 in the UK for postgraduate student experience (Postgraduate Taught Experience Survey), and has an overall five-star rating in the QS Stars University Ratings.

    More than 17,000 students study with the University of Stirling globally, with over 120 nationalities represented on its scenic central Scotland campus alone. The campus – also home to 1,700 staff – has its own loch and castle, and a recent multi-million-pound redevelopment has delivered modern, flexible, and digitally connected study and social spaces at the heart of campus, including enhanced student support and retail and catering outlets.

    The University has twice been recognised with a Queen's Anniversary Prize – the first for its Institute for Social Marketing and Health (2014) and the second for its Institute of Aquaculture (2019). Stirling is Scotland's University for Sporting Excellence and its recently redeveloped world-class facilities provide the perfect training environment for the University's sports scholars – many of whom compete at the highest level, including at the Olympics and Commonwealth Games – and for students, staff, and the wider community.

    As a signatory to the £214 million Stirling and Clackmannanshire City Region Deal, the University is driving productivity and inclusive growth across the Forth Valley, and beyond. Through pioneering collaborative solutions to global challenges, researchers are putting innovation, skills, and partnership at the heart of a sustainable economic recovery. www. stir.ac.uk @stiruni

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