Digital Collections & Metadata Coordinator

San Jose State University
June 12, 2023
Offerd Salary:$3,998
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Digital Collections & Metadata Coordinator

Apply now Job no: 527290 Work type: Staff Location: San José Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time, Library, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Job Summary

San José State University's Dr. Martin Luther King, Jr. Library is an innovative, collaborative, and supportive environment that empowers employees to achieve professional and personal goals while contributing to the University Library's student-centered mission. The expert staff at the University Library are highly committed to excellence and service. As a joint library facility with San José Public Library's main branch, and a member of the 23-campus California State University system, University Library employees frequently work with multiple external stakeholders and partners across a breadth of institutions.

The Digital Collections and Metadata Coordinator works collaboratively with colleagues at SJSU Library and within the California State University system to catalog and create metadata for digital and physical library collections and artifacts in a variety of platforms. This position is part of the Digital Scholarship Services unit and receives work direction from the Digital Scholarship Librarian and reports to the Director of User Experience as their Appropriate Administrator.

This position specializes in creating, maintaining, and enhancing metadata for complex and varied digital media types. Format types include audio, video, and 3D assets; virtual and augmented reality (VR/AR) objects and programs; born- digital and digitized documents; and other digital objects. The Digital Collections and Metadata Coordinator identifies and implements novel solutions for new and emerging format types, working closely with colleagues to establish policies and practices that enhance discoverability, interoperability, and preservation of the library's digital materials. The Digital Collections and Metadata Coordinator creates metadata that is inclusive, culturally accurate, and supports campus EDI principles while adhering to national standards and local policies and procedures, in compliance with the policies and best practices set forth by CSU-wide ULMS governance. The Digital Collections and Metadata Coordinator is encouraged to participate in professional organizations, initiatives, and discussions that improve digital collection practices and further inclusive, representative metadata practices.

The Digital Collections and Metadata Coordinator develops, maintains, and shares expertise on cataloging and metadata platforms. Currently this includes the library's ILS, Alma; Digital Collections platform, Islandora; and Institutional Repository, Digital Commons. This position is encouraged to participate in and lead library, CSU, State, and National level committees on cataloging, metadata, and discovery practices for digital collections and formats.

The University Library is committed to bringing anti-racism practices into library services and operations. This position advances strategic initiatives in this area and ensures day-to-day business functions are aligned with the library's core values of equity, diversity, and inclusion.

Key Responsibilities

  • Creates metadata using Dublin Core, MODS, and other appropriate metadata schema for materials contributed to library digitization projects using a digital collection management system
  • Assess metadata descriptions and vocabularies in catalog and metadata records to ensure the records are inclusive, culturally accurate, in support of the institution's equity, diversity and inclusion (EDI) principles
  • Collaborate with colleagues in Special Collections and Archives, the Africana, Asian American, Chicano, & Native American Studies Center, the Institutional Repository, and other library units to contribute to metadata projects, cleanup needs, and application of appropriate metadata standards
  • Scans materials according the established standards and manipulates images using Photoshop or similar utility for inclusion into the digital collection management system
  • Analyzes and researches photographs and other library materials being added to the digital collections to determine specific subject matter and develop descriptive metadata
  • Knowledge, Skills & Abilities

  • Thorough knowledge of the structure of the cataloging and digital library systems and records and how the metadata in the various fields relate to one another
  • Thorough knowledge of Dublin Core and MODS schemas
  • Ability to work collaboratively with library colleagues and others in support of library initiatives in metadata, cataloging and digital humanities
  • Demonstrated visual literacy skills to accurately read and understand photographs and other pictorial materials
  • Working knowledge of use and functions of scanning equipment and Photoshop or similar image manipulation software.
  • Ability to effectively communicate ideas and concepts in verbal, written and presentation format
  • Required Qualifications

  • High school education or equivalent certification
  • Four years of related library and/or clerical experience or an equivalent combination of experience and education
  • Preferred Qualifications

  • 3 years of experience in an academic library setting
  • Bachelor's degree preferred, classwork in library science or digital media helpful
  • Experience creating metadata using established schemas, especially MODS, Dublin Core, RDF or EAD - using encoding systems like XML, JSON or MARC21
  • Experience with creation and quality enhancement of digital objects in a content management system, such as Drupal, Digital Commons and Omeka, or digital asset management system, such as Islandora, Rosetta, or ContentDM
  • Experience working on projects with culturally sensitive content, such as oral histories, in a way that is community-focused and identity-sensitive
  • Compensation

    Classification: Library Services Specialist IV Anticipated Hiring Range: $6,200/month - $6,309/month CSU Salary Range: $3,998/month - $7,376/month

    San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

    Application Procedure

    Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

  • Resume
  • Letter of Interest
  • All applicants must apply within the specified application period: May 1, 2023 through May 22, 2023. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

    Contact Information

    University Personnel [email protected] 408-924-2252

    CSU Vaccination Policy

    The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https: // and questions may be sent to [email protected].

    Additional Information

    Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

    The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


    All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

    Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https: // www. Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at [email protected].

    Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https: // www. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs- [email protected].

    Equal Employment Statement

    San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

    Advertised: May 01, 2023 (9:00 AM) Pacific Daylight Time Applications close: Open Until Filled

    Apply now

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