Digital Archivist

Position:

Staff

Location:

Budapest

Status:

Full-time

Unit:

Vera and Donald Blinken Open Society Archives

E-mail:

[email protected]

Open for Employee Referral

Application deadline:

Open until filled

Starting date :

January 1, 2024

The Vera and Donald Blinken Open Society Archives (Blinken OSA Archivum) at Central European University (CEU) based primarily in Budapest, but with teaching tasks in Vienna, Austria invites applications for the Digital Archivist position.

Blinken OSA Archivum is part of Central European University (www. ceu.edu), one of the most multinational graduate institutions in Europe, engaged primarily in the humanities and social sciences. The Archivum is a complex institution of memory that supports scholarship, is engaged in research, is the initiator of high visibility public programs, and manages the Archives and Evidentiary Practices specialization at the History and Legal Studies Departments at CEU. The Archivum is also an “archive of last resort”, the archive of (politically and otherwise) endangered collections.

Blinken OSA Archivum hopes to attract a unique intellectual who is ready to experiment and to take calculated professional and intellectual challenges; who is passionate about new archival and library theories, technologies, trends in digital media, digital humanities, and open access; and who is highly knowledgeable about emerging IT solutions.

General Function of the Digital Archivist

The Digital Archivist is responsible for all digital holdings of the Archivum, whether resulting from digitization of analog materials, born-digital or acquired from external sources. This responsibility extends to the creation and maintenance of metadata records and to policies regarding the creation, organization, description, storage, and preservation of, as well as access to digital materials. In close collaboration with the Chief Archivist and the Head of IT, the Digital Archivist takes lead role in the development and implementation of a digital preservation strategy and digital asset management policy across the Archivum. The Digital Archivist provides support in digitization and digital humanities projects for other professional staff.

Duties and Responsibilities

Oversees digitization procedures by implementing and refining methodologies and practices for sustainable and secure digital archiving, for both born-digital and digitized records.

Creates and updates policies and procedures for managing digital materials for ingest, storage, preservation, organization, description, and access, including the Archivum's Digital Preservation Policy and Digital Asset Management Policy. Creates and maintains inventory for the digital assets of the Archivum.

Ensures the accessibility of the Archivum's digital assets and other special collections by determining their appropriate intellectual organization and digital storage structure.

Takes part in designing the key elements of the digital preservation workflow (technical metadata collection, checksum, creation, modification, and last access dates, as well as file formats and sizes).

Understands the use and problems of migration strategies, and, in cooperation with the Head of IT proposes and devises related tasks and assigns necessary resources.

Provides periodical review of digital preservation activities and preservation strategy by adjusting them to the latest standards.

Actively works together with the Archivum's IT unit on improving the functions of the Archival Management System (AMS), testing newly implemented features, collecting feedback about the software, and registering feature requests.

Oversees, in cooperation with the Archiuvm's Counsellor copyright and access rights terms of existing digital materials and helps implement a sustainable rights management policy.

Provides technical support for professional staff in initiating and pursuing digitization projects, creating, or updating Curated Collections and other digital humanities projects.

Keeps abreast of the latest trends in his field through self-study, networking (in and out of the Central European University) and participating in professionally relevant training and development courses.

Required Knowledge and Skills

Relevant experience in life/cycle management of digital records (born- digital and reformatted legacy holdings), digital preservation and information management.

Knowledge of current trends and protocols in digital archiving and of tools and software used to capture and manage digital records.

Proficiency in file management and working with command line commands and bash scripts is a must. Experience working in a networked environment (file servers).

Knowledge of long-term preservation file formats, and general knowledge about video and audio codecs

Familiarity with metadata standards, information taxonomies and other standards in arrangement, description, and management of digital materials.

General knowledge of archival theory and best practices.

Excellent analytical, interpersonal, time management, and organizational skills.

Excellent written and oral communication abilities in English.

Ability to multi-task, prioritize, and meet deadlines.

Ability to work creatively, both independently and collaboratively.

Assets

Knowledge of obsolete storage formats (floppy disks, CD-ROMs, DVDs).

Knowledge of handling email archives.

Experience in writing institutional policies and guidelines.

Basic programming skills (such as Python and/or JavaScript). Basic knowledge of relational database management systems.

MSc or an advanced degree in any related field.

Digital records management best practices.

General knowledge of web archiving, cataloging, and preserving websites.

Basic knowledge of relational database management systems.

Compensation

We offer a competitive salary that is commensurate with experience as well as a dynamic and international academic environment. The initial contract is for one year with the possibility of renewal.

How to apply

Applicants need to submit:

CV

Cover letter

We do not ask for reference letters at the first stage of application; referees of short-listed candidates may be requested and contacted for references later by CEU.

Informal inquiries may be addressed to Katalin Gádoros, Head of Administration at [email protected] .

Please send your complete application package to [email protected] – including the job code in the subject line: 2023/079

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset.

About CEU

One of the world's most international universities, a unique founding mission positions Central European University as both an acclaimed center for the study of economic, historical, social and political challenges, and a source of support for building open and democratic societies that respect human rights and human dignity. CEU is accredited in the United States and Austria, and offers English-language bachelor's, master's and doctoral programs in the social sciences, the humanities, law, environmental sciences, management and public policy. CEU enrolls more than 1,400 students from over 100 countries, with faculty from over 50 countries.

In 2019, CEU relocated from Hungary to Austria as the Hungarian government revoked its ability to issue US-accredited degrees in the country. As a result, CEU offers all of its degree programs in Vienna, Austria; and retains a non-degree, research and civic engagement presence in Budapest, Hungary, through its CEU Democracy Institute, the Institute for Advanced Study, the CEU Summer University and The Vera and Donald Blinken Open Society Archives (OSA), and its Hungarian language public educational programs and public lectures.

For more information, please visit https: // www. ceu.edu/.

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice at: https: // www. ceu.edu/recruitment-privacy-notice (Hungary: Közép-európai Egyetem, Central European University) or https: // www. ceu.edu/recruitment- privacy-notice-austria (Austria: Central European University, CEU Central European University Private University).