Department Secretary, Communication & Theatre

Millersville University
January 31, 2023
Contact:N/A
Offerd Salary:$32,978
Location:N/A
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Staff Posting Details

Position Information

Requisition Number P00939

Position Type Staff Department Communication and Theatre Working Title Department Secretary, Communication & Theatre Classification Clerical Assistant 2 - 00102

Position Summary Information

Nature of position Permanent, Full-time

If Temporary, Start Date If Temporary, End Date If part-time, hours per week If part-time, percent time Days Worked Monday to Friday Hours/Shift worked 8 a.m. to 4:30 p.m. Union AFSCME

Posting Detail Information

Job Summary/Basic Function

The Department Secretary will provide clerical support to the department chair and faculty. This position will take charge of office clerical responsibilities including typing, filing, reception desk, and all phone, written and personal contacts to the department while maintaining a professional and orderly atmosphere.

Located in Lancaster County, Pennsylvania, Millersville University of Pennsylvania is one of the 10 public universities of Pennsylvania's State System of Higher Education. Our pillars of distinction include exceptionally strong student-faculty relationships, numerous programs of distinction, a beautiful campus and vibrant location, and successful job placement for our students. Our students' success, both inside and outside of the classroom, is our highest priority, and we provide numerous opportunities to facilitate their academic, personal, and social growth and development. Almost 70 baccalaureate programs are available for our 6,000 students to find their path. Approximately one thousand graduate students enroll in 21 master's and three doctoral programs. Our faculty are highly respected in their fields and dedicated to the success of students in the classroom, research labs, and in campus life. Over 66,000 alumni live in all 50 states and in 72 countries around the world. We seek individuals who embrace and value our EPPIIC values of exploration, public mission, professionalism, inclusion, integrity, and compassion.

Annual Salary Range: $32,978.00 plus comprehensive benefits starting on the first day of employment, including:

  • Health insurance – Low bi-weekly premium. Employees pay 5% of bi- weekly salary for benefit coverage with ability to pay 2.5% when participating in the wellness program.
  • Dental insurance – Coverage is free to employee and dependents after 90 days
  • Vision insurance – Coverage is free to employee and dependents after 90 days.
  • Group life insurance – equal to annual salary (up to $40,000.00) at no cost to the employee.
  • Retirement – 2 plans to choose from.
  • Tuition waiver – employee, spouse, and dependents are eligible.
  • Vacation leave – up to 11 days accrued per year for first 3 years, increases to 19 days per year after 3 years.
  • Sick leave – up to 11 days accrued per year, including up to 5 days per year that can be taken to care for a family member.
  • Holiday leave – Up to 12 days per calendar year.
  • The State System Employee Benefits Summary can be found at https: // www. passhe.edu/inside/HR/syshr/BenefitSummaries/PEBTFSummary.pdf

    At Millersville University we are committed to fostering a learning and working environment that promotes the intersectionality of diversity to foster a climate of inclusion. Employing our EPPIIC values and the principles of Inclusive Excellence, we hold that an inclusive community is a core value that is an essential part of the foundation for our learning and working environment. Millersville University is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity or gender expression. Individuals from traditionally underrepresented populations are encouraged to apply.

    Required Qualifications

  • Six months as a Clerical Assistant 1 OR graduation from high school OR any equivalent combination of experience and training.
  • Excellent oral, written, and interpersonal communication skills.
  • Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, OneDrive, and Teams.
  • Ability to:

  • proofread information for conformance with prescribed standards.
  • adapt quickly to changing student and employee needs.
  • maintain confidentiality and discretion.
  • provide exemplary customer service.
  • organize, prioritize, meet deadlines, and follow up on assignments,
  • perform detailed work involving written information.
  • learn new skills as needed.
  • work independently and in coordination with others.
  • oversee student workers.
  • Demonstrated organizational, analytical, and critical thinking skills.

  • A sense of urgency and attention to deadlines and details.
  • Ability to work with students of diverse cultures, racial and ethnic groups.
  • Knowledge of office procedures, policies, forms, and various office filing systems.
  • Evidence of a commitment to diversity, equity, and inclusion.
  • Successful interview (Including Word and Excel tests).
  • Successful completion of three background checks.
  • Preferred Qualifications

  • 2 Years of work experience in clerical/secretarial position(s).
  • Prior professional work experience in an academic setting.
  • Prior experience using specific systems (Banner, SAP, D2L Brightspace, Hyperion, People Admin).
  • Experience in website design and maintenance.
  • Job Description

  • Process student employee payroll.
  • Maintain department chair's calendar.
  • Prepare travel documents, and purchase orders for department and department's ancillary activities.
  • Provide information to student, staff, faculty and others.
  • Maintain a professional department office environment.
  • Oversee and manage several department accounts and all relevant paperwork regarding accounts receivable and payable, including accounts affiliated with:

  • Faculty Grants
  • Faculty-led conferences
  • Department Special Event Accounts
  • Development and Fundraising Accounts, and those related to the Entrepreneurial Leadership Center (ELC).
  • Maintain receipts and reconcile departmental and ELC credit card.

  • Explain the process for obtaining and completing paperwork for background checks and clearances to student workers.
  • Coordinate maintenance, repairs, and housekeeping, communicating with faculty, staff, administration and students re: coordination of facility repairs.
  • Budget management:
  • Oversee all elements of the department budget and must be expertly familiar with all on-line budget procedures.
  • Manage the production/donation budget for Professor of Commnunication & Theatre who has set up a special account for the production and distribution of grant supported video productions.
  • Manage the department's student payroll, coordinating student hours between the department, the costume shop, the theatre and the broadcast studios.
  • Manage another separate account for all broadcast facilities maintenance and repair.
  • Administrate all department members' travel.
  • Maintain department website.
  • Order all supplies and equipment.
  • Place all work orders for issues in Hash and Bassler buildings.
  • All other duties as assigned.
  • Essential Functions

  • Work is normally performed in a typical interior/office work environment.
  • Work indoors in a temperature-controlled environment, dry conditions, minimal noise. No dust, odors, gases, fumes. Strong lighting levels.
  • Most work done at a desk, utilizing a computer and phone.
  • Extensive writing skills (prepare and organize complex documents).
  • Ability to sit for long lengths of time.
  • Extensive verbal communications skills (provide information and assistance regularly).
  • Intermediate math skills (addition, subtraction, multiplication, division, fractions, percentages).
  • Understanding of written directions.
  • Must be able to lift/pull/push up to 10 pounds.
  • Very limited physical effort required.
  • Very limited exposure to physical risks.
  • Posting Open Date 11/01/2022 Posting Close Date 01/31/2023 Full Consideration Date Special Instructions to Applicants

  • This position is represented by a labor union and is subject to the terms and conditions of the AFSCME Collective Bargaining Agreement.
  • Ability to work remotely if required due to emergency university closure.
  • Quicklink for Posting/Requisition https: // jobs.millersville.edu/postings/10098

    Applicant Documents

    Required Documents

  • Cover Letter/Letter of Application
  • Resume
  • Optional Documents

  • Unofficial Transcripts 1
  • Unofficial Transcripts 2
  • Supplemental Questions

    Required fields are indicated with an asterisk ().

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