Staff Posting Details
Position Information
Requisition Number P00939
Position Type Staff
Department Communication and Theatre
Working Title Department Secretary, Communication & Theatre
Classification Clerical Assistant 2 - 00102
Position Summary Information
Nature of position Permanent, Full-time
If Temporary, Start Date
If Temporary, End Date
If part-time, hours per week
If part-time, percent time
Days Worked Monday to Friday
Hours/Shift worked 8 a.m. to 4:30 p.m.
Union AFSCME
Posting Detail Information
Job Summary/Basic Function
The Department Secretary will provide clerical support to the department chair
and faculty. This position will take charge of office clerical
responsibilities including typing, filing, reception desk, and all phone,
written and personal contacts to the department while maintaining a
professional and orderly atmosphere.
Located in Lancaster County, Pennsylvania, Millersville University of
Pennsylvania is one of the 10 public universities of Pennsylvania's State
System of Higher Education. Our pillars of distinction include exceptionally
strong student-faculty relationships, numerous programs of distinction, a
beautiful campus and vibrant location, and successful job placement for our
students. Our students' success, both inside and outside of the classroom, is
our highest priority, and we provide numerous opportunities to facilitate
their academic, personal, and social growth and development. Almost 70
baccalaureate programs are available for our 6,000 students to find their
path. Approximately one thousand graduate students enroll in 21 master's and
three doctoral programs. Our faculty are highly respected in their fields and
dedicated to the success of students in the classroom, research labs, and in
campus life. Over 66,000 alumni live in all 50 states and in 72 countries
around the world. We seek individuals who embrace and value our EPPIIC values
of exploration, public mission, professionalism, inclusion, integrity, and
compassion.
Annual Salary Range: $32,978.00 plus comprehensive benefits starting on
the first day of employment, including:
Health insurance – Low bi-weekly premium. Employees pay 5% of bi-
weekly salary for benefit coverage with ability to pay 2.5% when
participating in the wellness program.
Dental insurance – Coverage is free to employee and dependents after
90 days
Vision insurance – Coverage is free to employee and dependents after
90 days.
Group life insurance – equal to annual salary (up to $40,000.00) at
no cost to the employee.
Retirement – 2 plans to choose from.
Tuition waiver – employee, spouse, and dependents are eligible.
Vacation leave – up to 11 days accrued per year for first 3 years,
increases to 19 days per year after 3 years.
Sick leave – up to 11 days accrued per year, including up to 5 days
per year that can be taken to care for a family member.
Holiday leave – Up to 12 days per calendar year.
The State System Employee Benefits Summary can be found at
https: // www. passhe.edu/inside/HR/syshr/BenefitSummaries/PEBTFSummary.pdf
At Millersville University we are committed to fostering a learning and
working environment that promotes the intersectionality of diversity to foster
a climate of inclusion. Employing our EPPIIC values and the principles of
Inclusive Excellence, we hold that an inclusive community is a core value that
is an essential part of the foundation for our learning and working
environment. Millersville University is an equal opportunity employer and, in
compliance with federal and state laws and university policy, is committed to
providing equal educational and employment opportunities for all persons
without regard to age, color, national origin, race, religion, disability,
veteran status, sex, sexual orientation, gender identity or gender expression.
Individuals from traditionally underrepresented populations are encouraged to
apply.
Required Qualifications
Six months as a Clerical Assistant 1 OR graduation from high school OR any
equivalent combination of experience and training.
Excellent oral, written, and interpersonal communication skills.
Proficiency in Microsoft Office, including Word, Excel, PowerPoint,
Outlook, OneDrive, and Teams.
Ability to:
proofread information for conformance with prescribed standards.
adapt quickly to changing student and employee needs.
maintain confidentiality and discretion.
provide exemplary customer service.
organize, prioritize, meet deadlines, and follow up on assignments,
perform detailed work involving written information.
learn new skills as needed.
work independently and in coordination with others.
oversee student workers.
Demonstrated organizational, analytical, and critical thinking skills.
A sense of urgency and attention to deadlines and details.
Ability to work with students of diverse cultures, racial and ethnic
groups.
Knowledge of office procedures, policies, forms, and various office filing
systems.
Evidence of a commitment to diversity, equity, and inclusion.
Successful interview (Including Word and Excel tests).
Successful completion of three background checks.
Preferred Qualifications
2 Years of work experience in clerical/secretarial position(s).
Prior professional work experience in an academic setting.
Prior experience using specific systems (Banner, SAP, D2L Brightspace,
Hyperion, People Admin).
Experience in website design and maintenance.
Job Description
Process student employee payroll.
Maintain department chair's calendar.
Prepare travel documents, and purchase orders for department and
department's ancillary activities.
Provide information to student, staff, faculty and others.
Maintain a professional department office environment.
Oversee and manage several department accounts and all relevant paperwork
regarding accounts receivable and payable, including accounts affiliated
with:
Faculty Grants
Faculty-led conferences
Department Special Event Accounts
Development and Fundraising Accounts, and those related to the Entrepreneurial Leadership Center (ELC).
Maintain receipts and reconcile departmental and ELC credit card.
Explain the process for obtaining and completing paperwork for background
checks and clearances to student workers.
Coordinate maintenance, repairs, and housekeeping, communicating with
faculty, staff, administration and students re: coordination of facility
repairs.
Budget management:
Oversee all elements of the department budget and must be expertly
familiar with all on-line budget procedures.
Manage the production/donation budget for Professor of Commnunication &
Theatre who has set up a special account for the production and
distribution of grant supported video productions.
Manage the department's student payroll, coordinating student hours
between the department, the costume shop, the theatre and the broadcast
studios.
Manage another separate account for all broadcast facilities maintenance
and repair.
Administrate all department members' travel.
Maintain department website.
Order all supplies and equipment.
Place all work orders for issues in Hash and Bassler buildings.
All other duties as assigned.
Essential Functions
Work is normally performed in a typical interior/office work environment.
Work indoors in a temperature-controlled environment, dry conditions,
minimal noise. No dust, odors, gases, fumes. Strong lighting levels.
Most work done at a desk, utilizing a computer and phone.
Extensive writing skills (prepare and organize complex documents).
Ability to sit for long lengths of time.
Extensive verbal communications skills (provide information and
assistance regularly).
Intermediate math skills (addition, subtraction, multiplication,
division, fractions, percentages).
Understanding of written directions.
Must be able to lift/pull/push up to 10 pounds.
Very limited physical effort required.
Very limited exposure to physical risks.
Posting Open Date 11/01/2022
Posting Close Date 01/31/2023
Full Consideration Date
Special Instructions to Applicants
This position is represented by a labor union and is subject to the terms
and conditions of the AFSCME Collective Bargaining Agreement.
Ability to work remotely if required due to emergency university closure.
Quicklink for Posting/Requisition
https: // jobs.millersville.edu/postings/10098
Applicant Documents
Required Documents
Cover Letter/Letter of Application
Resume
Optional Documents
Unofficial Transcripts 1
Unofficial Transcripts 2
Supplemental Questions
Required fields are indicated with an asterisk ().
