Degree Audit Analyst

University of the Incarnate Word
September 22, 2023
Offerd Salary:$38,000-$40,000
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
Working type:N/A
Ref info:N/A
Degree Audit Analyst Bookmark this Posting Print Preview Apply for this Job Please see Special Instructions for more details.


Position Details

Position Information

Position Title Degree Audit Analyst

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Degree Audit Analyst supports the Assistant Registrar with the graduation auditing process through the use of Banner SIS and DegreeWorks. In addition, this position provides assistance with graduation related events. The Degree Audit Analyst reports to the Associate Registrar, Records & Graduation.

This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.

Job Duties

Job Duty Name Graduation Eligibility

Description of Job Duties

  • Using Banner SIS and Degree Works, review the student's record to determine that the student has met all degree requirements.
  • Identify graduation deficiencies preventing graduation; respond to inquiries from students related to their graduation status.
  • Interpret policies and apply them accordingly in the review of academic requirements by required deadlines.
  • Use discretion and independent action to resolve discrepancies in student record audits.
  • Confer all degrees within required time frames.
  • Serve as primary point of contact for faculty and professional advisors in matters relative to the evaluation of student records.
  • Maintain accurate degree requirements information in Degree Works information system.
  • Implement the management policies and operating practices of the undergraduate and graduate catalogs.
  • Perform other duties as assigned.
  • Job Duty Name Graduation Events

    Description of Job Duties

  • Assist with the planning and execution of the commencement ceremony and all graduation related events.
  • Coordinate the ordering and distribution of degrees to graduates.
  • Ensure student graduate data is reported to the National Student Clearinghouse in a timely manner; coordinate with the System Analyst to ensure the report is completed.
  • Perform other duties as assigned.
  • Qualifications

    Knowledge Skills and Abilities

  • Strong knowledge of Microsoft Word and Excel;
  • Ability to learn and successfully use Banner, BDM and CRM systems;
  • Excellent customer service skills;
  • Ability to work in a fast-paced environment;
  • Strong communication, organization, and interpersonal skills;
  • Proficiency in managing multiple priorities and meeting deadlines;
  • Ability to work independently and as part of a team;
  • Knowledge of UIW institutional policies and degree requirements;
  • Ability to successfully learn the degree audit maintenance process, and compliance audit process;
  • Ability to work effectively with individuals from diverse communities and cultures;
  • Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.
  • Required Education

    Bachelor's Degree.

    Required Work Experience

    Two (2) to three (3) years of work experience in a higher education environment working with database information.

    Preferred Qualifications

  • At least six (6) months of experience working with relational databases, such as the Banner Student Information System.
  • Knowledge of UIW degree requirements and institutional policies.
  • Knowledge of compliance audit process.
  • Knowledge of degree audit maintenance process.
  • Required Certifications, Licenses or Registrations

    None specified.

    Work Hours

    Mon to Fri 8am to 5pm with extended hours as needed to meet departmental goals.

    Physical Demands

    None specified.

    Posting Details

    Posting Details

    Posting Number AS1827PO

    Number of Vacancies 1 Job Type Full Time Job Category Administrator (exempt) Desired Start Date 10/01/2023 Position End Date (if temporary) Reports to Assistant Registrar, Records Salary $38,000-$40,000 Annualized Open Date 08/22/2023 Close Date Open Until Filled Yes Special Instructions to Applicant



    UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

    Applicant Documents

    Required Documents

  • Resume
  • Cover Letter/Letter of Application
  • Professional Reference Contacts
  • Optional Documents

  • Other Document
  • Supplemental Questions

    Required fields are indicated with an asterisk ().

  • How did you hear about this employment opportunity?
  • UIW Website
  • Indeed
  • LinkedIn
  • Personal Referral
  • Employee Referral
  • Other
  • If you selected other, please tell us where?
  • (Open Ended Question)

  • What is the highest level of education you have achieved?
  • Less than Bachelor's Degree
  • Bachelor's Degree
  • Master's Degree
  • PHD or higher
  • How many years of experience do you have working with database information in a higher education environment?
  • Less than 1 year
  • 1 year
  • 2 years
  • 3 years
  • 4 years
  • 5 years
  • 6 or more years
  • How many years of experience do you have working in Banner as it applies to the Registrar's Office?
  • None
  • Less than 1 year
  • 1 year
  • 2 years
  • 3 years
  • 4 years
  • 5 or more years
  • Describe your experience working with Watermark, Banner, and DegreeWorks. Specify the time period in which you worked with each system.
  • (Open Ended Question)

  • Rate your experience in Microsoft Outlook, Word, Excel, PowerPoint, and Teams using the following rating scale for each application: (0) no experience; (1) minimal experience; (2) limited experience; (3) proficient experience; (4) advanced experience; and (5) expert experience. Indicate any special skills in each such as pivot tables, Vlookup, etc...
  • (Open Ended Question)

    From this employer

    Recent blogs

    Recent news