Degree Audit Analyst
Bookmark this Posting Print Preview Apply for this Job
Please see Special Instructions for more details.
N/A.
Position Details
Position Information
Position Title Degree Audit Analyst
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to
its community persons of diverse backgrounds, in the belief that their
respectful interaction advances the discovery of truth, mutual understanding,
self-realization, and the common good.
Position Summary
The Degree Audit Analyst supports the Assistant Registrar with the graduation
auditing process through the use of Banner SIS and DegreeWorks. In addition,
this position provides assistance with graduation related events. The Degree
Audit Analyst reports to the Associate Registrar, Records & Graduation.
This position is considered a “Responsible Employee” under Title IX federal
regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual
Misconduct Policy. As a Mandatory Reporter, this position requires you as the
employee to promptly report any incident that you witness or receive
information about Title IX violations. These reporting responsibilities are
set out in the UIW Sexual Misconduct Policy.
Job Duties
Job Duty Name Graduation Eligibility
Description of Job Duties
Using Banner SIS and Degree Works, review the student's record to
determine that the student has met all degree requirements.
Identify graduation deficiencies preventing graduation; respond to
inquiries from students related to their graduation status.
Interpret policies and apply them accordingly in the review of academic
requirements by required deadlines.
Use discretion and independent action to resolve discrepancies in student
record audits.
Confer all degrees within required time frames.
Serve as primary point of contact for faculty and professional advisors in
matters relative to the evaluation of student records.
Maintain accurate degree requirements information in Degree Works
information system.
Implement the management policies and operating practices of the
undergraduate and graduate catalogs.
Perform other duties as assigned.
Job Duty Name Graduation Events
Description of Job Duties
Assist with the planning and execution of the commencement ceremony and
all graduation related events.
Coordinate the ordering and distribution of degrees to graduates.
Ensure student graduate data is reported to the National Student
Clearinghouse in a timely manner; coordinate with the System Analyst to
ensure the report is completed.
Perform other duties as assigned.
Qualifications
Knowledge Skills and Abilities
Strong knowledge of Microsoft Word and Excel;
Ability to learn and successfully use Banner, BDM and CRM systems;
Excellent customer service skills;
Ability to work in a fast-paced environment;
Strong communication, organization, and interpersonal skills;
Proficiency in managing multiple priorities and meeting deadlines;
Ability to work independently and as part of a team;
Knowledge of UIW institutional policies and degree requirements;
Ability to successfully learn the degree audit maintenance process, and
compliance audit process;
Ability to work effectively with individuals from diverse communities and
cultures;
Employee shall adhere to all applicable rules and regulations of the
University, the Conference, and the NCAA.
Required Education
Bachelor's Degree.
Required Work Experience
Two (2) to three (3) years of work experience in a higher education
environment working with database information.
Preferred Qualifications
At least six (6) months of experience working with relational databases,
such as the Banner Student Information System.
Knowledge of UIW degree requirements and institutional policies.
Knowledge of compliance audit process.
Knowledge of degree audit maintenance process.
Required Certifications, Licenses or Registrations
None specified.
Work Hours
Mon to Fri 8am to 5pm with extended hours as needed to meet departmental
goals.
Physical Demands
None specified.
Posting Details
Posting Details
Posting Number AS1827PO
Number of Vacancies 1
Job Type Full Time
Job Category Administrator (exempt)
Desired Start Date 10/01/2023
Position End Date (if temporary)
Reports to Assistant Registrar, Records
Salary $38,000-$40,000 Annualized
Open Date 08/22/2023
Close Date
Open Until Filled Yes
Special Instructions to Applicant
N/A.
EOE
UIW is committed to a policy of equal opportunity in employment, without
regard to race, color, sex, sexual orientation, citizenship status, national
origin, age, marital status, disability, genetic information, gender identity
or expression, veteran status, pregnancy, and religion (except in limited
circumstances when religious preference is both permitted by law and deemed
appropriate as a matter of University policy).
Applicant Documents
Required Documents
Resume
Cover Letter/Letter of Application
Professional Reference Contacts
Optional Documents
Other Document
Supplemental Questions
Required fields are indicated with an asterisk ().
How did you hear about this employment opportunity?
UIW Website
HigherEdJobs.com
HispanicsinHigherEd.com
BlacksInHigherEd.com
WomenAndHigherEd.com
VeteransinHigherEd.com
Indeed
LinkedIn
Personal Referral
Employee Referral
Other
If you selected other, please tell us where?
(Open Ended Question)
What is the highest level of education you have achieved?
Less than Bachelor's Degree
Bachelor's Degree
Master's Degree
PHD or higher
How many years of experience do you have working with database information in a higher education environment?
Less than 1 year
1 year
2 years
3 years
4 years
5 years
6 or more years
How many years of experience do you have working in Banner as it applies to the Registrar's Office?
None
Less than 1 year
1 year
2 years
3 years
4 years
5 or more years
Describe your experience working with Watermark, Banner, and DegreeWorks. Specify the time period in which you worked with each system.
(Open Ended Question)
Rate your experience in Microsoft Outlook, Word, Excel, PowerPoint, and Teams using the following rating scale for each application: (0) no experience; (1) minimal experience; (2) limited experience; (3) proficient experience; (4) advanced experience; and (5) expert experience. Indicate any special skills in each such as pivot tables, Vlookup, etc...
(Open Ended Question)
