School of Education
HEW Level 7
Full-time, Continuing position
Closing date: Tuesday, 14 February 2023 at 11.00pm AEST (R-22216)
About This Opportunity
We currently have an excellent opportunity available for a Coordinator,
Student and Academic Administration to join the School of Education. The
Coordinator, Student and Academic Administration will supervise the student
administration professional staff team and provide advice on complex student
cases and create and implement procedures to ensure efficient client service.
The position provides advice on complex academic and student matters to the
School's academic and professional staff, and the prospective and current
student cohort. This position is the primary contact for all matters relating
to student applications, professional placements and the efficient client
services provided by the School's professional staff.
Duties and responsibilities include, but are not limited to:
Manage the collection of data and preparation of reports that are required
within the School's accreditation program and by the Australian Institute
for Teaching and School Leadership (AITSL) and the Queensland College of
Teachers (QCT) for initial teacher education programs.
Actively lead in and contribute to the strategic and operational planning
and review processes to enhance placement opportunities.
Manage the preparation of Board of Studies submissions to accurately
represent proposed curriculum changes and transition arrangements,
ensuring changes are compliant with UQ policy and external accreditation
Build relationships and networks with key stakeholders, particularly
academics and professional staff within other faculties, schools and
external agencies, such as the Queensland College of Teachers, the
Australian Institute for Teaching and School Leadership and the Department
of Education and Training.
Student and Academic Administration
Manage and lead a cohesive professional staff team, setting clear
directions (targets, goals), development and documentation of standard
operating procedures (SOPs) and establishment of excellent communication
processes to achieve optimal functioning of staff and systems. Complete
the annual performance and development program with each staff member and
regularly review processes, workload and annual leave planning and
training and development activities.
In consultation with the School Manager, resolve staff or work issues that
arise within the team.
Manage the provision of secretarial support to the School's Teaching and
Learning Committee and Program Directors Committee, including recording,
monitoring and reporting on the Committee budget, processing funding
applications, preparation of agenda papers and monitoring progress on
Develop and implement administrative processes to enhance client services
and provide accurate and timely academic advice to students and
prospective students on the programs offered through the School, and
provide advice on academic progress, career outcomes and other matters
associated with academic performance. Make sure all information on School
of Education website is relevant and updated.
Coordinate and manage program-related School events in consultation with
the Director Professional Experience, Coordinator, Student and Academic
Admin and liaising with the Faculty and University offices to ensure no
overlap of information. Represent the School at University events such as
TSXPO and UQ Open Day.
Manage the School's teaching timetable in consultation with academic staff
and liaise with administration staff regarding the preparation of the
Any other duties as reasonably directed by the School Manager.
Policy Development and Planning
Contribute to, and provide advice on, policy development and procedures in
relation to accreditation and student placement matters. This may include
participation in working parties, considering changes or new initiatives
in student and academic administration or critically analysing material
and preparing submissions and reports for the School Manager, Head of
School or various committees.
Undertake statistical analysis/projections relating to placement
expansion, student performance, attrition rates and cohort studies for the
Head of School, School Manager, or various committees.
This role is subject to The University's Code of Conduct.
A degree with subsequent relevant experience or a combination of relevant
experience and/or education/training.
Demonstrated leadership, communication and negotiation skills, including
the ability to supervise and motivate staff to deliver a high quality,
client focused service to students and academics within the School and
clients external to the School.
Demonstrated ability to contribute to strategic planning, policy
formulation and implementation to increase the operational efficiency of
Sound knowledge and understanding of the professional accreditation of
initial teacher education programs in Australia and career advancement
opportunities through the School's programs or the ability to rapidly
acquire such knowledge.
Experience in human resources management including supervision and
provision of team leadership, planning, performance management,
recognition and development of staff.
Experience using software packages to support reporting, customer
management and placements.
Excellent interpersonal, written and oral communication skills, especially
the ability to communicate effectively in difficult situations.
Hold, or be eligible to hold, a valid Queensland Government Blue Card.
Demonstrated experience in exercising tact, judgement and discretion when
dealing with confidential and personal matters.
Excellent organisational skills and the ability to prioritise tasks and
Knowledge of tertiary program structures and UQ's academic program
policies, or the ability to rapidly acquire such knowledge is highly
What We Can Offer
This is a full-time, continuing position through at HEW Level 7.
The full-time equivalent base salary will be in the range $93,254 - $101,680
plus super of up to 17%. The total FTE package will be in the range $109,107 -
$118,966 per annum.
The following flexible employment options may be available for this role: some
working from home; variable start or finish times; purchased leave; flex-time.
For further information about UQ's benefits, please visit Why Work at UQ and
review The University of Queensland's Enterprise Bargaining Agreement 2018 -
To discuss this role please contact Narelle Jones, School Manager via email
For application queries, please contact [email protected] stating the job
reference number in the subject line.
Want to Apply?
All applicants must upload the following documents in order for your
application to be considered:
Cover letter addressing the ‘About You' section
Please note that you will be asked to add all documents into the one
upload box labelled ‘resume', which is step one of the application form.
About the Selection Process
To satisfy pre-requisite questions and ensure your application can be
considered in full, all candidates must apply via the UQ Careers portal by the
job closing deadline, or their application will not be accepted.
Work Rights: You must have unrestricted work rights in Australia for the
duration of this appointment to apply. Visa sponsorship is not available for
Background Checks : All final applicants for this position may be asked to
consent to a criminal record check. Please note that people with criminal
records are not automatically barred from applying for this position. Each
application will be considered on its merits.
At UQ we know that our greatest strengths come from our diverse mix of
colleagues, this is reflected in our ongoing commitment to creating an
environment focused on equity, diversity and inclusion . We ensure that we
are always attracting, retaining and promoting colleagues who are
representative of the diversity in our broader community, whether that be
gender identity , LGBTQIA+ , cultural and/or linguistic ,
Aboriginal and/or Torres Strait Islander peoples , or people with a
disability . Accessibility requirements and/or adjustments can be directed
to [email protected]
If you are a current employee of the University, or hold an unpaid or
affiliate appointment with the University, please login to your staff
Workday account and visit the internal careers board to apply for this
opportunity. Please do NOT apply via the external job board.