Coordinator of Faculty Affairs Administrator

Position Details

Position Information

Recruitment/Posting Title Coordinator of Faculty Affairs Administrator

Job Category Staff & Executive - Other Department NJMS-Office of Special Programs Overview

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Rutgers RBHS is an anchor institution that boasts locations in Newark, New Jersey, a city of promise.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Coordinator of Faculty Affairs Administrator for the Office of Faculty Affairs within the New Jersey Medical School. Under the supervision of the Director of Faculty Affairs, this individual is responsible for all aspects of faculty including hiring, terminations, evaluations, promotions, reappointments, 1-9, payroll matters, etc. Assists in the planning and maintenance of the office to provide the highest level of service. Ensures compliance with all procedures.

Among the key duties of this position are the following:

In collaboration with department chairs and administrators, this person will be responsible to ensure accuracy for all transactions related to recruitment, reappointment and advancement of all faculty.

Point person for processing faculty personnel actions from start to finish for many of the small departments within NJMS as we centralize these functions.

This person will also ensure timely completion of processing of functions such as forms for Human Resources, Payroll, faculty promotions etc.

Serves as a liaison between the Office and other administrative units such as Academic Affairs, Human Resources, Purchasing, Accounts Payable and Occupational Medicine Services, resolving problems and responding to inquiries that arise.

Ensures compliance with all procedures and coordinates timely completion of all aspects of the hiring process including but not limited to any faculty actions e.g. new hires, voluntary faculty, changes in FTE, changes in title, administrative appointments, promotions, processing of Employment Eligibility Verification (I-9), etc.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement FLSA Exempt Grade 25S Position Salary Max $80 Annual Minimum Salary 71684.000 Annual Mid Range Salary 90684.000 Annual Maximum Salary 109681.000 Standard Hours 37.50 Union Description Non-Union Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to https:// uhr.rutgers.edu/benefits/benefits-overview. Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https: // finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health- insurance.

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

Bachelor's Degree in Business Administration or related field, plus five (5) years of progressive professional level experience in the areas of higher education.

Experience managing multiple projects with competing deadlines in a fast paced environment and preparing reports.

Equivalent education, experience and/or training may be substituted for the educational requirements.

Certifications/Licenses Required Knowledge, Skills, and Abilities

Must demonstrate excellent oral and written communication skills.

Ability to exercise discretion and independent judgement at all times.

Must be computer literate with proficiency and working knowledge of database and reporting tools, Microsoft Word, Excel, Access, and PowerPoint.

Outstanding human relations and leadership skills, and the ability to function in a team environment.

Preferred Qualifications Equipment Utilized Physical Demands and Work Environment

Must be able to lift or exert force up to thirty (30) pounds.

Lifting when necessary of file boxes and supplies.

Special Conditions

Posting Details

Posting Number 22ST3826

Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Newark (RBHS) City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre- employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: https:// uhr.rutgers.edu/non- discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk ().

Do you have a minimum of Bachelor's Degree in Business Administration or related field, plus five (5) years of progressive professional level experience in the areas of higher education?

Yes

No

Do you have experience managing multiple projects with competing deadlines in a fast paced environment and preparing reports?

Yes

No

Applicant Documents

Required Documents

Resume/CV

Optional Documents

Cover Letter/Letter of Application