Coordinator III - Special Programs (S04764P)

Coordinator III - Special Programs (S04764P) Bookmark this Posting Print Preview Apply for this Job Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Posting Details

Position Information

Posting Number S04764P

Position Title Coordinator III - Special Programs (S04764P) Department Science Location Arlington Job Family Administrative Support Position Status Full-time Work Hours Standard Work Schedule

Monday- Friday; 8:00 am- 5:00 pm, Some evenings and weekends as events require. Event set-up in a variety of on-campus and off-campus situations. Some travel required primarily within the DFW Metroplex.

Open to External and Internal FLSA Salary Salary is commensurate based on qualifications and relevant experience. Duration Funding expected to continue Pay Basis Monthly Benefits Eligible Yes Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link: https: // resources.uta.edu/hr/services/records/compensation-tools.php

Job Summary

Assists in developing and leading special events and internal and external community engagement efforts for the College of Science as a member of the Marketing and Communications team. The position will collaborate with the development team in the execution of alumni events and engagement strategy.

BENEFITS AT UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

https: // resources.uta.edu/hr/services/records/compensation-tools.php

Essential Duties and Responsibilities

Coordinate, host, and assist with multiple major events annually (i.e., award ceremonies, conferences, banquets, community events, commencement, etc.) for the college and support departmental initiatives.

Responsible for securing space and equipment; independently coordinate terms and prices with vendors; managing budgets; directing and coordinating technical and production aspects; and making final decisions regarding event set-up, design, décor and the overall attendee experience.

Serve as the lead college representative for UTA Commencement ceremonies.

Manage the college's calendar of events, including coordinating with departments.

Directly and indirectly support the awareness of events through social media and email platforms.

Recommends and contributes to the implementation of strategies for internal and external community outreach, with the goal of cultivating existing alumni and community relationships and developing new relationships.

Help coordinate and contribute to collaboration between COS departments for events and outreach.

Work collaboratively with the development team to assist in the coordination and execution of the College's alumni relations efforts to increase participation and opportunities that cultivate relationships.

May serve on various committees.

Meet regularly with the COS Advancement team.

Other duties as assigned.

Required Qualifications

Bachelor's degree in business, communications, hospitality, marketing or a related field.

A minimum of two (2) years of experience in event planning, alumni relations, community outreach, marketing, communications, program management or a related field OR a diploma and six (6) years of experience in alumni relations, community outreach, marketing, communication, program management, event planning/promotion experience.

Must be proficient in Microsoft Office Suite.

Experience using event-based content management platforms, email communication platforms, event planning, purchasing, marketing, assisting with commencement in academic setting.

Preferred Qualifications

Experience in planning, promoting, and executing prominent high-profile events and knowledge related to alumni relations and community outreach.

Experience in a university, education, or non-profit environment.

Solid background in management and budgeting.

Experience with Adobe Creative Suite a plus.

Working Conditions Special Conditions for Eligibility Working Title Coordinator-Special Events and Alumni Relations CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected].

Posting Detail Information

Number of Vacancies 1

Desired Start Date Open Date Review Start Date Open Until Filled Yes Minimum Number of References Required 3 Maximum Number of References Accepted 5 Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk ().

What is the highest degree you have attained from an accredited institution? (Please specify in your resume)

Associate's degree

Bachelor's degree

Master's degree or higher

None of the above

How many years of experience do you have in alumni relations?

None/less than 1 year

1 to 2 years

3 to 4 years

5 years or more

What is your skill level using Microsoft Office Suite (Word, Excel, Outlook, etc.)? (Proficient is the highest skill level)

No skills/Basic

Intermediate

Advanced

Proficient

What is your skill level with Adobe Creative Suite? (Proficient is the highest skill level)

No skills/basic

Intermediate

Advanced

Proficient

Documents Needed To Apply

Required Documents

Resume or CV

Cover/Interest Letter

Optional Documents