Coordinator III - Event Logistics

Sam Houston State University
June 11, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
Working type:N/A
Ref info:N/A
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Posting Information

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Requisition 202300144S

Title Coordinator III - Event Logistics FLSA status Exempt Hiring Salary

This position is a pay grade 12. Please see Pay Grade Table at: https: // pa-

Occupational Category Professional Department Auxiliary Services Division Division of Finance and Operations Open Date 04/26/2023 Open Until Filled Yes Educational and Experience Requirement

Bachelor's degree in related field. Three years of experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position

Performs complex administrative and supervisory work related to logistics and planning for University events.

Primary Responsibilities

Provides leadership and professional expertise in the planning and implementation of University events. Creates and maintains positive working relationships with University partners, vendors, donors, alumni, and external constituents. Works collaboratively with campus partners to coordinate and manage arrangements necessary to execute high quality events. Serves as liaison between campus facilities, services, public safety, parking, and vendors. Coordinates event reservations, meetings, vendor management, and execution. Coordinates with hauling, moving and storage to ensure all needs are met for event set-up and tear down in managed buildings. Manages building key check out/check in process for buildings. Assists in coordinating food, beverage, and linens. Assists in the coordination of assessment efforts to ensure client expectations are fulfilled. Oversees the usage and management of special event facilities such as Peabody Library, Austin Hall, and Gibbs Ranch. Creates procedures and policies to aide in the delivery of events. Serves as co-chair of the special events committee and may serve on various other committees on campus. Performs other related duties as assigned.

Other Specifications

Maintains contact with other campus departments, faculty, administration, staff, parents, and students. Requires strong interpersonal skills with exceptional verbal and written communication abilities. Requires the ability to build effective relationships, both internally and externally. Demonstrates confidence, professional ability, a keen understanding of protocol, and an appropriate awareness of and sensitivity to the opinions and concerns of others. Working hours may vary as required including evening and weekend work.

Full Time Part Time Full Time Position Number Quicklink https: //

EEO Statement

EEO Statement

Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.

Annual Security and Fire Safety Report

Applicant Documents

Required Documents

  • Resume
  • Cover Letter
  • Optional Documents

  • Letter of Recommendation 1
  • Letter of Recommendation 2
  • Reference Contact Information
  • Screening Questions

    Required fields are indicated with an asterisk ().

  • How did you learn about this position?
  • The Chronicle of Higher Education
  • Diverse Issues in Higher Education
  • HBCU Connect - Historically Black Colleges and Universities
  • HACU - Hispanic Association of Colleges & Universities
  • The Journal of Blacks in Higher Education
  • Association for Women in Science
  • TWC - Work in Texas
  • Inside Higher Ed
  • Higher Ed Jobs
  • HERC - Higher Education Recruitment Consortium
  • SHSU Website
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  • SHSU Recruiter
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