Coordinator I, Special Programs (S04812P)

University of Texas at Arlington
September 23, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Coordinator I, Special Programs (S04812P) Bookmark this Posting Print Preview Apply for this Job Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Posting Details

Position Information

Posting Number S04812P

Position Title Coordinator I, Special Programs (S04812P) Department Music Location Arlington Job Family Administrative Support Position Status Full-time Work Hours Standard Work Schedule

Monday-Friday; 8:00am-5:00pm. Evenings and Weekends as required. Possible use of a personal vehicle for work-related local travel.

Open to External and Internal FLSA Salary Salary is commensurate based on qualifications and relevant experience. Duration Funding expected to continue Pay Basis Monthly Benefits Eligible Yes Benefits at UTA

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Job Summary

This position encompasses two main functions – assisting the departmental events manager and providing professional administrative assistance and coordination to all aspects of the Music Department, with a focus on ensembles and summer camps. This position will require frequent evening and weekend work hours.

Essential Duties and Responsibilities

  • Assist the Events Manager in the smooth operation of Irons Recital Hall and other event spaces associated with the department, including but not limited to:

  • Managing student events staff.
  • Planning and coordination of equipment and stage needs.
  • Conducting annual physical inventories.
  • Lighting repairs.
  • Serve as the “on call” manager on a rotating basis with the Events Manager.

  • Manage Box Office and Front of House at all large ensemble concerts.
  • Serve as primary manager for all audio/video equipment in Irons Recital Hall and with the mobile units.
  • Performs administrative functions in the Music Department, which may include:
  • Event planning, project management, and/or other similar functions.
  • Assist with area purchases using the UTShare system; oversight of ProCard; maintain office files, supplies, and various student databases.
  • Facilitate auditions and scholarship offers for prospective students: paperwork processing, student correspondence, database management.
  • Manage all aspects of live streaming:
  • management of streaming services, scheduling, title cards, uploads to the website, communication with performers, social media marketing for events.
  • Act as primary webmaster for
  • Manage social media content creation and postings.
  • Manage rental instrument inventory and rental processes.
  • Take payments from students and conduct physical inventory of instruments.
  • Summer Camps—work with camp coordinators, maintain camper databases, facilitate form collection, process payments and refunds, serve as liaison to the public and other departments on campus.
  • Other duties as assigned by camp directors.
  • Ability to handle multiple tasks under the pressure of time limitations in a professional demeanor.
  • Perform other duties as assigned.
  • Required Qualifications

  • Bachelor's degree.
  • Two (2) years of program coordination or project management experience or the equivalent.
  • Preferred Qualifications

  • Bachelor's degree in a music or performing arts field, or a closely related field.
  • Two (2) or more years of experience in one or more of the following: event production (specifically classical concert/performance environment), recording live music, lighting, live video streaming, and/or sound reinforcement.
  • Working Conditions Special Conditions for Eligibility

    Class “C” Operator's Driver's License. Applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident.

    Working Title Coordinator I, Special Programs and Events CBC Requirement

    It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

    EEO Statement

    It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

    ADA Accommodations

    The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected].

    Posting Detail Information

    Number of Vacancies 1

    Desired Start Date Open Date Review Start Date Open Until Filled Yes Minimum Number of References Required 3 Maximum Number of References Accepted Special Instructions to Applicants

    Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

    Requirement Questions

    Required fields are indicated with an asterisk ().

  • What is the highest degree you have attained? (Please specify in your resume)
  • Associate's degree
  • Bachelor's degree
  • Master's degree or higher
  • None of the above
  • How many years of experience do you have coordinating and/or administering special programs?
  • None/less than 2 years
  • 2 to 3 years
  • 4 to 5 years
  • 6 years or more
  • Do you have a valid Texas class C operator's driver's license (or other states' equivalent for driving a personal vehicle) or higher?
  • No
  • Yes
  • Documents Needed To Apply

    Required Documents

  • Resume or CV
  • Optional Documents

  • Cover/Interest Letter
  • From this employer

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